spca2014 navigating clouds sp_con14_mackie

A Practical Guide for Navigating the CloudsMary Leigh Mackiemlmackie@avepoint.com | @mlmackie

Services

1 billionsmartphones, 4 years ahead of predictions

50%of enterprise customers are “on the road” to cloud

For the first time in modern history, workplace demographics now span

3generations

Microsoft’s productivity vision

OnlineOn Premises

Hybrid

Cloud on your terms

MessagingVoice & Video

Content Management

EnterpriseSocial

Reporting & Analytics

Best experience across devices

Integrated best-of-breed solutions

Microsoft enterprise-grade cloud

$3bn+ investment in cloud infrastructure

Dark Fiber between hubs with multiple international edge points

ISO27001, EU Model Clauses, HIPAA, FISMA

DC, physical, software

Benchmark setting Power Usage Effectiveness (PUE)

The Result: Data & People MotionAccess data any where, at any time, from any device.

For internal and external users.

RiskAwareness

RiskIgnorance

Never in all history have we harnessed such formidable technology. Every scientific advancement known to man has been incorporated into its design. The operational controls are sound and foolproof!”

E.J. Smith, Captain of the Titanic

And is not just the job of the CMO to manage…

Prolific global access and interaction Securing sensitive

information

“No raindrop believes it is responsible for the flood”

Internal

External

PartnersPlatforms

Global 3rd Parties

Deployment Opportunities: What are my options?

IaaS PaaS SaaS

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Windows Azure Overview

Virtual Machine IaaS offering

Competitive offering to AWS

Hyper-V architecture allows VHDs to be interchanged between on-prem and Azure

Synchronize images across regions

AWS overview

IaaS

Storage

Applications

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

What is important to you?

Control & Management Security & Reliability Anywhere Access

Why choose Office 365?

Configuration Work from anywhereWorry free IT

Focus: Office 365

Pros Cons

Single Management

Cost effective way to obtain SharePoint, Lync and

Exchange

Fastest way to deploy this technology

Storage Limitations

Features Missing

Online.Microsoft.com

Active Directory

Pros Cons

Outsource Lync & Exchange

Full SP feature set

Ability to leave services on legacy SharePoint major

versions

Dual Management

Multiple Authentication

Online.Microsoft.com

Active Directory

Microsoft

Office SharePointServer2007

Online.Microsoft.com

Active Directory

Collab

BI | Search | MySites Apps

Microsoft

Office SharePointServer2007

Apps

Pros Cons

Full SP feature set

Ability to leave services on legacy SharePoint major

versions

Dual SharePoint Management

Multiple Authentication

Active Directory

Pros Cons

Simple authentication

Full SP feature set

Ability to leave services on legacy SharePoint major

versions

Dual SharePoint Management

Microsoft

Office SharePointServer2007

Online.Microsoft.com

Active Directory

Pros Cons

Isolate external users from external content

Outsource authentication and firewall complexity

issues

Complexity of Publication / Replication

Collab

Collab

Publication

Replication

Planning Information Architecture

Be in the KnowOf your business, AND your data.

Identify organizational

data flows

Know and assess your trusted 3rd

parties

Locate & identify ‘Dark Data’

Prioritize and Classify your

data accurately

Think “Compliance for Dummies”

Policy enforcement…

Personal/My Sites

Governance

Vis

ibili

ty

Project/Team Sites

Community Sites

Portal

Information Architecture vs. Management

Information Architecture Information ManagementOrganize and describe contentMetadataStructureRelationships

InputsKnowledge Management teamLibrariansContent ownersSubject matter experts (SMEs)

OutcomesSite map (navigation)TaxonomySearchTargeting (audiences)

Manage the content & serviceAccess levels (permissions)

Lifecycle

Storage

InputsInformation management policies

IT usage policies

Regulatory environment

SLAs

OutcomesAccess levels

Records management

Compliance

Performance

@danholme

Farm

Content DB

Top-level site

List/Library

[Folder]

Item / Document

Web ApplicationZone Service Application

Site collection

Sub siteSub site

IaaS PaaS SaaS

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Addressing Compliance in O365

ISO27001

EU Model Clauses/ EU Safe Harbor

Data Processing Agreement

Microsoft is the first and only major cloud based productivity to offer…

SiteCollection

HR

SiteCollection

Marketing

Site Collection

Intranet Home

Finance Marketing HR

Farm

Content DB Content DB Content DB

Constantly Onboarding Users

O365 cannot integrate with on-premise data storesO365 vs. On Prem feature sets

My SitesNo server-side code business solutions

Workloads are divided across separate SharePoint environments

Gradual transition to cloud

In most cases today, the integration is not quite seamless

On-Premises Farm

Content DB

SocialExtranet Teams* Teams Intranet Apps <LOB>

Content DB

Content DB

Content DB

Site Collection

Intranet Home

HRFinance Marketing

Services Farm

Site Collection

HR

Site Collection

Marketing

Site Collection

Finance

Search Metadata Profile BCS

Bill Baer – Sr. PMM MSFT – blogs.technet.com/b/wbaer

Ben Robb – Hybrid Challenges

Sam Hassani – Configuring SharePoint Hybrid End-to-End

Spencer Harbar – Identify Federation using Azure

Neil Hodgkinson & Manas Biswas – Hybrid Search

Fabian Williams – Hybrid BCS

Getting There: Migrating to the Cloud

Mixed Junk IN

Filter for CompliancePrioritize for Business Need

Structure for Governance

Organized

Gold OUT

Migration: Choosing Your Approach

ManualAutomated

How much content?How long? How much downtime can you tolerate?How much customization?“Big Bang” or scaled/phased approach?Loss of metadata / security acceptable?Who can help?Minimum requirements?Mappings available?Can we restructure?Maintain coexistence?

Assessment Migration Optimization

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3

Find your content and analyze the current environmentFind your content with pre-scan tool and provide tools for you to conduct an assessment on your existing environment.

Define the scope of migrationIdentify scope, relevant content and stakeholders

Discover any problems before running actual migrationFigure out problematic content types or other potential issues before running your actual migration

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Customize Entire Migration with Migration ProfilesMigration profiles allow you to customize your entire migration- from setting up user mappings to controlling the time for the migration to run

Ensure Smooth MigrationPerform test runs to ensure that your migration will sun smoothly

Job Monitor for Transparency into Migration JobsView and track migration project status through detailed job reports

Full Fidelity MigrationGranularly migrate content and preserve all metadata including security settings, attributes, and properties with full fidelity

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3

4

Take Full Control over Destination • Restructure the content within or across SharePoint environments of the same versions• Manage end of life for content and optimize SQL Server storage• Connect content from file shares • Backup and restore to protect the SharePoint environment• Report on how the SharePoint environment is being utilized• Automate the business approval process to make SharePoint as a service• Scan, report on, and remediate privacy, OPSEC/SSI, site quality, and accessibility errors and violations for

SharePoint environments

Customize the If NecessaryFurther tailor and customize destination environment as necessary to meet unique business requirements

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Wrap Up: Q&A

Understand the business case

Understand your options

Plan for flexibility – capability sets are evolving RAPIDLY

Use migration as an opportunity

Have an entry AND exit strategy

Think about the entire lifecycle of cloud content