state of connecticut core-ct project hrms training registration july, 2003
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State of ConnecticutCore-CT Project
HRMS Training Registration
July, 2003
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
3
Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
4
Core-CT Benefits
Core-CT offers the State many advantages in the fields of HRMS management and administration.
• Streamline government operations
• Facilitate better decision-making
• Standardize, modernize technology
• Eliminate redundant systems
• Avoid replacing core systems piecemeal
Core-CT Overview
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Project Status
Core-CT Overview
•General & Detailed Design •Agency Readiness•Develop Training
•Construct & Unit Test•Integration Test
•Implement Training•Prepare for System Migration
•Execute System Rollout
•Gather User Requirements
•Select Software
•Define Application Strategy
•Change Management Planning
•Conference Room Pilot•Conceptual Design
• Conversion Planning
Operating Phase
•Production Support
Build, Test & Deploy Phase
Planning Phase
Develop Master and Configuration Data
Design, Build & Test Tech. Arch. / Manage Systems Development Infrastructure
Journey Management/Program & Project Management / Communications / Sponsorship
July 2001
December
2001
We are here
Analysis & Design Phase
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Project Timeline and Scope
Core-CT Overview
The two-part Phase 1 implementation includes the following functionality:
Financials• General Ledger• Accounts Payable• Accounts Receivable• eProcurement• Purchasing
• Human Resources• Benefits• Time and Labor• Payroll
HRMS
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Project Timeline and Scope
Core-CT Overview
Additional functionality is scheduled to be released in Phase 2. Anticipated modules include:
Financials• Projects• Grants• Billing• Contracts• Asset Management• Inventory
• Labor Relations• Competencies• Plan Successions• Manage Careers• Training• eBen• ePay• eSelfServe• eProfile
HRMS
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
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Training Framework
The Core-CT training approach provides users the opportunity to gradually build their skills.
Training Approach
— Training Approach Framework —
Implement
Understand
Discuss
Time
Abili
ty t
o S
upport
Change
Sustain
C
A
B
D
E
General communications, Prerequisites
Overview Training
Classroom-Based Systems Training
Sandbox & training lab
Web Learning Assistant & Super Users
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Prerequisite Training
PeopleSoft Navigation is a prerequisite for all HRMS training. Agencies are also responsible for Excel and Internet proficiency.
On-Line PeopleSoft Navigation Tutorial
• Agencies will be given options to access the introductory course; each Sponsor should work with his or her agency technical contact to determine the best approach
• Sponsors will distribute the communication to agency users in July 2003
Training Approach
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Classroom Training
There are two types of classroom training offered for Core-CT: overview training and systems training.
Training Approach
Overview Training• Describe new and modified processes• Prerequisite to all systems training
courses• Class size may range from 40-50• Does not involve interaction with Core-CT
system• Sessions start July 16
• Use Core-CT as a tool in supporting the processes
• Class size will be limited to 8 -14• Students will use a training database and
structured exercises to gain hands-on experience with the system
• Sessions start August 11
Systems Training
— Classroom Training Objectives —
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Sandbox and Training Lab
A sandbox environment will enable users to gain additional hands-on practice after classroom training is complete.
Structured exercises will be provided to practice concepts covered in class.
Training Approach
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Super Users
Agency sponsors have been asked to identify Super Users for HRMS.
Training Approach
• Super Users will be agency users with significant functional and process knowledge
• Super Users will serve as an in-house reference for Core-CT users in the agency
• Super Users will be registered prior to any other users
• Super Users should attend all courses related to their module, where possible
• Intended to supplement, not replace, the Help Desk
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Web Learning Assistant (WLA)
We will also use a web-based help system during the class. This tool will be available to support users after go-live.
Training Approach
• Web-based tool that provides help for specific processes (e.g. Hire Workforce)
• Contains: procedures, process overviews, glossary
• Will be primary reference tool once Core-CT goes live
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
16
Responsibilities
As the HRMS Training Registration Contact, you will be responsible for your agency’s Core-CT training registration.
• Register agency end users for the appropriate classes
• Confirm with the end users that they will attend the class
• Assist end users with any logistics related to the classes (e.g. directions, ADA needs, etc.)
• Monitor actual class attendance to ensure all users have completed all required training; reschedule missed sessions
Your Role
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
18
Defining User Curricula
The Core-CT Training Team will provide you with a mapping of roles to courses. Use your role spreadsheet to identify the users to be registered.
• You are responsible for defining the process of assigning users to specific course sessions.
• Ensure that students will meet all prerequisite requirements.
• Registration for overview classes should be your first priority.
• Primary users should be registered for course sessions that occur prior to November 1. Secondary users can be trained after go-live.
Determining User Training Needs
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
20
Registration Process
We will use the Training Administration module within PeopleSoft to perform the registration process. Support materials, for you and trainees, will be available on the Core-CT website.
• Following are some of the materials that will be available on the web: course schedule, job aids for using tool, role to course mapping, logistics for each location.
• Users entered on role spreadsheets will be loaded into the registration tool. You will need to manually enter individuals that were not on the role spreadsheet.
Training Registration Tool
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Changes to Registration Process
We have made some changes to the processes based on our experience in Financials Training.
• Super Users have priority registration beginning July 28
• Primary Users begin registration August 4
• We will send session reminders to students 48hrs prior to class – requires email is included in user list
• Use only ‘Course Waitlist’ do not use ‘Session Waitlist’
• Modification of queries
Training Registration Tool
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Walkthroughs
We will now use the Registration Tool to walk through each step in the registration process.
• Add new user to database
• Enroll user in required curriculum
• Place user on waitlist for a course session
• Cancel enrollment in class
• Change enrollment in class
• View attendance information
• Run available reports
Training Registration Tool
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
24
User Preparation
We are looking to you to assist in the preparation of users for training. You can help by doing the following:
• Provide course schedule to each student
• Refer students to Core-CT website for directions to facilities and course materials
• Ensure users have completed necessary prerequisite training
Preparing Users for Training
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Welcome
Core-CT Overview
Training Approach
Your Role
Determining User Training Needs
Training Registration Tool
Preparing Users for Training
Wrap-Up
Agenda
26
Summary
Today we have covered:
• Core-CT Overview
• Training Approach
• Your Role
• Determining User Training Needs
• Training Registration Process
• Training Registration Tool
• Preparing Users for Training
Wrap-Up
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Next Steps
Thank you for your participation!
• Questions?
• Next steps
• Access the support materials on the web
• Look for this presentation on the Core-CT website (http://www.core-ct.state.ct.us/)
• Contact Paul Eskew (860-622-2136) or Kathleen Sullivan (860-713-5290) with any questions related to training registration
Wrap-Up
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