statewide communication interoperability plan (scip ...€¦ · workshop: day one participant...

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Division (ECD)

Virginia ■ April 9-10, 2019

Statewide Communication Interoperability Plan (SCIP)

Workshop: Day One

Participant sign-in sheet (please spell out acronyms) Bathrooms Emergency exists Meeting materials Food Basic ground rules:

Please turn cell phones and other devices to vibrate One voice at a time Focus on recommended actions Silence implies consensus Follow the time guidelines Take breaks as you need them

Logistics

Tom Crabbs, Statewide Interoperability Coordinator (SWIC)

Marty McLain, East Sector Supervisor, Emergency Communications Division (ECD)

Arlene Torres, Federal SCIP Lead, ECD

Scott Wiggins, Facilitator 1, ECD Support

Kate Lyons, Facilitator 2, ECD Support

Introductions

Who is in the room? Name

Organization

Job function

Participate on SIEC or any Committees

Introductions

Agenda Day One(Breaks planned for between modules)

9:00 Welcome, Introductions, Ground rules

9:10 SCIP Process

9:15 2013 SCIP Overview/Mission and Vision Statement Discussion

10:00 Governance: Discussion and Goals Development

11:00 Standard Operating Procedures: Discussion and Goals Development

12:00 Lunch

1:00 Technology: Discussion and Goals Development

2:30 Training/Exercises: Discussion and Goals Development

4:00 Usage: Discussion and Goals Development

5:30 Goals Round Up/Mission and Vision Statement Review

7:00 No Host Dinner- Location TBD

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SCIP Process

Changes in the communications landscape require a holistic approach to strategic emergency communications planning.

SCIP Program Outlook

Includes all technologies (LMR, NG911, Broadband, Alerts and Warnings)

Focused engagements to meet states’ needs

Longer-term support with strategic planning and implementation

Aligns to NECP and the Emergency Communications Ecosystem

Incorporates NGA Policy Academy Recommendations

Emergency Communications Ecosystem

Reporting, & Requests for Assistance

Public Information Exchange

Incident Response and Coordination

Governmental Agencies(Federal, State, Local, Tribal, Territorial)

Public, NGOs, Private Sector

Governmental Agencies(Federal, State, Local, Tribal, Territorial)

Public, NGOs, Private Sector

Notifications,Alerts & Warnings

Interoperable Communications Capabilities

Interoperability Continuum

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2013 SCIP Overview and Survey Results

Survey Results

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Mission and Vision Statement Discussion

Purpose: Describes what you do.

A successful mission statement is Distinctive, Descriptive,Believable, Actionable, and Measurable

Mission

Updated Mission:

Purpose: What you aspire to; should inspire. Produced from shared understanding of direction and intent. Serves as a center point in times of change.

A successful vision statement outlines lofty but achievable emergency communications goals supported by internal and external stakeholders

Vision

Updated Vision:

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Governance: Discussion and Goals Development

Purpose: To clearly articulate the Statewide goals and objectives for delivering the vision Goals build on the vision and

mission by defining and prioritizing the broad direction in response to identified priorities and gaps Objectives build on goals by

identifying an actionable and measurable way of achieving them What do you want to put your

resources (time, effort, funds) towards in the few years?

Defining Goals and Objectives

Governance

Goal Objective Owner Completion Date

We will restart promptly at 11:00 am

Break

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Standard Operating Procedures: Discussion and Goals Development

Standard Operating Procedures

Goal Objective Owner Completion Date

LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity

We will restart promptly at 1:00 pm

Lunch

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Technology: Discussion and Goals Development

Technology

Goal Objective Owner Completion Date

LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity

We will restart promptly at 2:30 pm

Break

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Training & Exercise: Discussion and Goals Development

Training & Exercises

Goal Objective Owner Completion Date

LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity

We will restart promptly at 4:00 pm

Break

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Usage: Discussion and Goals Development

Usage

Goal Objective Owner Completion Date

LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity

We will restart promptly at 5:30 pm

Break

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Goals Round Up/Mission and Vision Statement Review

Completed earlier: Governance

SOPs

Technology (LMR, BB, NG9-1-1, AWS)

Training & Exercise

Usage

Is there anything we missed?

Defining Goals and Objectives

Purpose: What you aspire to. Produced from shared understanding of direction and intent. Serves as a center point in times of change.

A successful vision statement outlines lofty but achievable emergency communications goals supported by internal and external stakeholders

Vision

Updated Vision:

Purpose: Describes what you do.

A successful mission statement is Distinctive, Descriptive,Believable, Actionable, and Measurable

Mission

Updated Mission:

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Wrap Up

Agenda Day Two

8:30 Review and Refine Goals

10:00 SCIP Formatting

11:00 Final Issues

12:00 Workshop Complete

SCIP General Email

SCIP@hq.dhs.gov

Contact Information

CISA/ECD

https://www.dhs.gov/CISA

Marty McLain (202) 294-3789

Marty.McLain@hq.dhs.gov

Arlene Torres(703) 705-6375

Arlene.Torres@hq.dhs.gov

NCSWIC/SAFECOM

https://www.dhs.gov/safecom/NCSWIC

7:00 pm

Location TBD

No Host Dinner

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Virginia ■ April 9-10, 2019

Statewide Communication Interoperability Plan (SCIP)

Workshop: Day Two

Agenda Day Two

8:30 Review and Refine Goals

10:00 SCIP Formatting

11:00 Final Issues

12:00 Workshop Complete

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Review and Refine Goals

Goal Objective Owner Completion Date

Governance

Goal Objective Owner Completion Date

SOPs

Goal Objective Owner Completion Date

Technology

Goal Objective Owner Completion Date

Training & Exercise

Goal Objective Owner Completion Date

Usage

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SCIP Formatting

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Final Issues

Implementation Plan

ECD will deliver a customized draft SCIP document with an updated vision and mission, as well as strategic goals and objectives based on the results of this workshop.

What is your approval process for the SCIP?

How often will the SCIP be reviewed and revised?

Evaluation/Progress Management

ECD will work with Virginia over the next 2-3 years to implement the SCIP through relevant TAs and other efforts as needed.

Next Steps

Thank you for participating in this SCIP Workshop!

We value your input. Please submit a feedback form so we can continue to improve the SCIP process.

Wrap Up

SCIP General Email

SCIP@hq.dhs.gov

Contact Information

CISA/ECD

https://www.dhs.gov/CISA

Marty McLain (202) 294-3789

Marty.McLain@hq.dhs.gov

Arlene Torres(703) 705-6375

Arlene.Torres@hq.dhs.gov

NCSWIC/SAFECOM

https://www.dhs.gov/safecom/NCSWIC

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Back Up Slides