student registration/ personal needs profile (sr/pnp ... · student registration/ personal needs...

Student Registration/ Personal Needs Profile (SR/PNP) Process for the Spring Grades 3–8 ELA, Mathematics, and STE Tests January 23 and 25, 2017

Presenters

Massachusetts Department of Elementary and Secondary Education

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ê Scott Kelley, Reporting Specialist ê Dan Wiener, Administrator of Inclusive

Assessment ê Jodie Zalk, Test Administration Coordinator

Agenda for Today’s Session ê Student Registration/Personal Needs Profile (SR/

PNP) Overview ê Options for updating the SR/PNP

ê .CSV (a list formatted with ”Comma Separated Values”) ê PearsonAccess Next (PAN) Interface

ê Selecting accessibility features and accommodations ê Removing student registrations ê Confirming test registration (required step) ê Troubleshooting ê Resources and support ê Questions and answers

Massachusetts Department of Elementary and Secondary Education

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SR/PNP Process Overview ê Student Registration/

Personal Needs Profile (SR/PNP) ê Includes special test forms and selected accommodations ê URL: mcas.pearsonaccessnext.com

ê SR/PNP window for gr. 3–8: Jan. 23 – Feb. 10 ê The Department has already imported the SR/PNP for

grades 3–8 ELA, Mathematics, and STE into PAN. ê SR/PNP for ELA and Mathematics includes prior

(2016) accommodations data (MCAS or PARCC). ê SR/PNP for STE includes prior (2016) Math

accommodations data (except calculation device).

Massachusetts Department of Elementary and Secondary Education

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Two Ways to Update SR/PNP Option 1 (schools with high student mobility): best for adding/removing a large number of students Download .CSV file of students required to test from MassEdu Gateway. ê  One row for each student test

(ELA, Math, STE) ê  Prepare and save a file of students

who will not participate (to be deleted from PAN).

ê  Prepare & save a separate file of new students who will participate; enter selected accommodations (to be added to PAN).

ê  Import file(s) into PAN.

Option 2 (for most schools): best for adding/removing a small number of students Within the PAN Interface: « Add new students who arrived

after Oct. 1. « Add or update accommodations for

students (add accommodations for grade 3 students).

« Remove students who have transferred out since Oct. 1.

« Note that the Department preloaded gr. 3–8 student information based on October SIMS and prior (2016) MCAS/PARCC accommodations.

Massachusetts Department of Elementary and Secondary Education

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PAN user accounts were added the week ending January 20 for gr. 3–8 superintendents, gr. 3–8 principals, gr. 3–8 school and district test coordinators, and district technology coordinators.

Option 1: File Import update large number of student records in high

mobility schools

ê Go to MassEdu Gateway in DropBox Central in the MCAS 2017 folder. ê https://gateway.edu.state.ma.us/

ê Download the .CSV file of students in grades 3–8 who are required to test.

--OR-- ê Export the SR/PNP file from PAN

ê See Guide to the SR/PNP Process for grades 3–8.

Massachusetts Department of Elementary and Secondary Education

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� Get the SR/PNP student file

� Prepare the .CSV file: Add or remove students, and enter selected accommodations. ê Students who will not participate (transferred out after

October 1): ê  Save a .CSV file of student records to be deleted.

ê New students who will participate (i.e., students who enrolled after October 1) ê  Save a separate .CSV file of student records to be added.

ê All new or existing students: enter and/or update selected accessibility features and accommodations ê Enter all accessibility features and accommodations for grade 3

students. ê Save one or both of the above .CSV files to your computer.

Massachusetts Department of Elementary and Secondary Education

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� To add students, import “Student Registration” .CSV File into PAN

Ensure that you are viewing the correct administration in PAN before importing.

ê Setup>Import/Export ê Select Tasks: Import/Export

Data ê Select Student Registration

Import. ê Select CSV as your File Layout

Type. ê Browse to find the

.CSV file you saved. ê Click Process.

Massachusetts Department of Elementary and Secondary Education

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� To delete students, import “Student Registration Delete” .CSV File into PAN Ensure that you are viewing the correct administration in PAN before importing.

ê Setup>Import/Export ê Select Tasks: Import/Export

Data ê Select Student Registration

Delete. ê Browse to find the

.CSV file you saved. ê Click Process.

Massachusetts Department of Elementary and Secondary Education

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� Confirm Successful SR/PNP Import ê Refresh file import details. ê Check for any file import errors,

and resolve them.

Massachusetts Department of Elementary and Secondary Education

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Option 2: PAN Interface for schools with low mobility and outplacements

� Add a small number of students: Setup>Students ê Task: Create/Edit Students (add new student) ê Task: Registration (assign test and accessibility

features/accommodations)

Massachusetts Department of Elementary and Secondary Education 11

Tasks to Create and Register Students

Massachusetts Department of Elementary and Secondary Education

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Tasks to Create and Register Students (cont’d)

Massachusetts Department of Elementary and Secondary Education

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� Enter selected accommodations on the Manage Student Test screen.

Massachusetts Department of Elementary and Secondary Education

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Grade 3 ELA Test Example

Massachusetts Department of Elementary and Secondary Education

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NOTE: Special forms and accessibility features/ accommodations may differ depending on the test.

Guide to the SR/PNP

Massachusetts Department of Elementary and Secondary Education

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ê The Field Definitions describes each accommodation. ê The Field Notes describe eligibility to receive the

accommodation and/or proper completion of screen.

ê The Expected Values indicate options for selecting the accommodation for a student.

� Remove Student Registrations ê Use the PAN interface to remove students who will

not participate. ê Find and select students.

Massachusetts Department of Elementary and Secondary Education

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Massachusetts Department of Elementary and Secondary Education

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� Remove Student Registrations (cont’d) ê Note: It is not necessary to unenroll, remove ELA/

Math/STE tests, or delete students from your organization.

�Edit Enrollment Counts (confirming a successful test registration)

ê Principals must complete the SR/PNP process regardless of whether students are participating.

ê Log into PearsonAccess Next at mcas.pearsonaccessnext.com. ê  Select each test administration name from the administration dropdown in the

top right corner. ê  (For district users only) From the Setup dropdown menu, select Organizations. ê  (For district users only) Search for the school that you would like to update. Click

the checkbox next to the school name. ê  From the Select Tasks dropdown, select Edit Enrollment Counts. Click Start. ê  Click the blue + icon to confirm the order for test materials for your school is

correct.

ê Step-by-step instructions are provided in the Guide to the SR/PNP.

Massachusetts Department of Elementary and Secondary Education

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Confirm Successful Test Registration (required step for all schools) ê Setup>Organizations>Edit Enrollment Counts

ê Note: This Step is REQUIRED, regardless of whether you use option 1 or option 2.

Massachusetts Department of Elementary and Secondary Education

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Confirm Successful Test Registration (required step for all schools, cont’d)

Massachusetts Department of Elementary and Secondary Education

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Edit Enrollment Counts screen

You will need to click a “+” to expand it to show this screen, and the “+” will change to a “-” after you click it.

Troubleshooting ê What if a student doesn’t have a SASID?

ê Call district’s SIMS contact (go to profiles.doe.mass.edu/search/search.aspx?leftNavID=11239, select SIMS Contact from the Function menu, and click Get Results.

ê What if I lose my password? ê Click “Forgot Password” on the PAN login screen.

ê What if I need to create more users for PAN? ê Refer to resources posted at

www.doe.mass.edu/mcas/testadmin/?section=g3-8: ê Guide to Importing Users into PearsonAccess Next ê User Role Matrix for PearsonAccess Next

Massachusetts Department of Elementary and Secondary Education

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Resources ê mcas.pearsonsupport.com/training-modules

ê SR/PNP training module

ê www.doe.mass.edu/mcas/testadmin/?section=g3-8 ê Guide to the SR/PNP (to be posted soon) ê User Role Matrix ê Guide to Importing Users into PearsonAccess Next ê File layouts:

ê Student Registration file layout ê PAN User Export file layout

Massachusetts Department of Elementary and Secondary Education

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Resources (cont’d) ê mcas.pearsonaccessnext.com/

Support>Documentation ê Guide to the SR/PNP Process ê Student Registration File Layout ê User Role Matrix ê Guide to Importing Users into PearsonAccess Next

Massachusetts Department of Elementary and Secondary Education

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Support For logistics questions ê MCAS Service Center

ê 800-737-5103 ê mcas@measuredprogress.org

For policy questions ê ESE Student Assessment Services

ê 781-338-3625 ê mcas@doe.mass.edu

Massachusetts Department of Elementary and Secondary Education

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Questions & Answers