summer camp 2020...feb 15, 2020  · merit badge enrollment • change • default setting is 4...

Kick-Off Meeting

Summer Camp 2020

Agenda

1. Needs of First-Year Campers and Families2. What’s new in program3. Overview of program4. Processes & procedures5. Webelos Camp Tease6. Feedback on Year-Round Camping Opportunities7. Questions

Program

1 New Merit Badge

Where is Forensic Biology Activity?

• Renamed – Crime Prevention and Fingerprinting merit badge on Merit Badge & Activity Matrix

• Same activities as Forensic Biology activity• Scouts new earn partial in Crime Prevention Merit Badge

Activity – ATV PowerSports

• Scouts complete the ATV Safety Institute RiderCourse• Teaches safe ATV riding, handling, maintenance• Teaches Tread Lightly techniques

• Scouts must be 14 years old or older• 2 parts of ASI RiderCourse

• Online portion: E-course• Certificate of completion must be submitted at 12-day-out

meeting• Practical portion: S-course

• Taught during camp

Activity – ATV PowerSports

• Limited to 8 Scouts per session• Different Time Schedule

• 8:30 am – 10:20 am• 10:30 am – 12:20 pm• 1:30 pm – 3:20 pm• 3:30 pm– 5:20 pm

• Allows 32 Scouts per week to participate• Scouts may need to eat breakfast/lunch at a different

time than the troop in order to make it to class on time

Activity – ATV PowerSports

• Scout’s age must match ATV size (NC State Law)• Pay attention when enrolling Scout in activity via online merit badge session• Pick the right course number to match the Scout’s age at camp

• 2 Hold-Harmless Agreements Must be Signed• ONS Hold-Harmless

• Available online• Submitted at 12-Day-Out Meeting• Signed by Scout and Parent/guardian/caretaker

• ASI Hold-Harmless• Signed by Scout on first day of session

ATV Trail Map

Red line is the proposed ATV Trail (estimated 3.5 miles) with Green line as alternate/ loop trail.

ATV Riding Trails

Merit Badge & Activity Program

•72 different merit badges or activities•158 different merit badge or activity sessions

•1-hour, 2-hour, 3-hour, and 90-minute sessions

Merit Badge and Activity Program

• Fingerprinting• Monday, Tuesday, or Wednesday• Sign up for one night

• Astronomy & Space Exploration• Monday, Tuesday, and Wednesday evening• Sky Observation Workshops

• Bird Study• Tuesday, Wednesday, Thursday morning• Bird identification hikes

Merit Badge and Activity Program

•Fishing• We have some fishing rods and tackle available at

camp•Wilderness Survival

• Tuesday overnighter•Hiking

• Off-Camp 5-mile hike

Merit Badge and Activity Program

• Metalwork, Advanced Metalwork, Welding, Advanced Welding

• Long pants required• Close-toed shoes required (boots desired)• Long-sleeve shirt suggested

• Automotive Maintenance, Farm Mechanics, Home Repair, Plumbing, Woodworking

• Long pants suggested• Close-toed shoes required (boots desired)• Long-sleeve shirt suggested

Merit Badge and Activity Program

• ATV PowerSports• Long pants required• Boots over the ankle required (boots desired)• Long-sleeve shirt required

• Climbing• Soft-soled shoes

•Canoeing, Small-boat Sailing, Kayaking• Bring water shoes

•BSA Lifeguard/ARC Lifeguard• Requires CPR for the Health Professional (C-Pro)• C-Pro offered at Camp• Additional $50

Activities NOT Merit Badges

• Advanced Metalwork• Advanced Welding• BSA Lifeguard• Cherokee Catfish• FROGS• Mile Swim

• Muzzle Loading• Stand-up Paddle Boarding• Paddle Craft Safety• Swim & Water Rescue• ATV PowerSports

Other Programs

•Counselor-in-Training•Host family for International Scout•Tommy Murray Honor Camper Award

Adult Leader Program

• Adjusted IOLS Schedule• Monday through Thursday• 2:00 – 5:00• $30

• CPR for the Professional Rescuer & First Aid – C-Pro• $50

• Youth Protection: Understanding and Preventing Youth-on-Youth Abuse

• See page 42

Day Camper Program

• Monday through Friday• 9:00 am to 5:00 pm• Cost: $175 (eligible for early bird)• Includes lunch and a patch

Provisional

• Sunday through Saturday• Cost: $375 (eligible for early bird)• Multi-week discount ($75)

First-Year Camper & Family Open House

• Saturday, June 20• See camp, walk schedule• Meet camp leaders• See adirondacks• Have lunch• Visit trading post• $10• Register online

Merit Badge Completion Day

• Scouts earned a partial because they did not complete requirement taught at camp

• Come back to camp on Saturday, August 1 to complete• $20• Includes lunch• Register online

Processes & Procedures

Adults in Camp (New for 2020)

• Old North State Council Policy• Effective immediately, any adult who spends at least one night while

accompanying a Scouting unit to a long-term camp activity, sponsored by the Old North State Council or any of its agents, must be a registered member of the Boy Scouts of America with a completed criminal background check and completed mandatory Youth Protection Training.

• Suggest you submit BSA adult leader applications by April 1• Verified through the Unit Aging Report submitted during the 12-day-

out meeting

Adults in Camp (New for 2019)

• Must have 2 adult leaders in camp 21-years old or over in camp at all times.

• There must be a registered female adult leader 21 years of age or over in every unit serving females.

Fees & Payments

• Camp Fee: $350• Early Bird: $330• Provisional Fee: $375• Day Camper: $175• Adult Leader Fee: $145

Payment Schedule

Payment & DateEarly Bird

Amount

No Early Bird

Early Bird Payment – Thursday, March 12 $110

Payment 1 – Thursday, March 26 $115

Payment 2 – Thursday, April 23 $110 $115

Payment 3 – Thursday, May 28 $110 $120

Fees & Payments

• Early Bird: Pay $110 by Thursday, March 12 to receive a $20 discount on total camp fee.

• Late Fee: After Thursday, May 28, a $10 late fee will be added to the registration fee.

• Fees are the same for in-council and out-of-council units. • Campership Deadline: Thursday, April 22

• Camperships are available to in-council and out-of-council units

• Payment 1 deposits are non-refundable, but are transferable.

Fees & Payments

Scouts who join your unit after summer camp payments begin automatically receive the early bird discount.

60% Capacity Rule

•Payment 1: $115 per camper is due by Thursday, March 26. The total amount of Payment 1 for the unit must be equal to or exceed 60% of the campsite capacity.

• NOTE: If your unit notifies the Old North State Council prior to Thursday, March 12 that it will need less than 60% of your campsite’s capacity, the unit will only be held responsible for the number of Scouts it reported at that time unless more are added. This notification allows us to open the remaining part of your campsite to other units.

Payment Methods

• Preferred• Online - via Merit Badge Registration System

• Check mailed to Scout Office• Face-to-face• No longer take credit cards over the phone

Benefits of Using Payment Tool in Online System• Pay anytime• Track each Scout’s payments• Know your unit balance immediately• Parents able to pay online

• Parents must know Scout’s BSA ID• Unit leaders can see when parents submit payments

• See discounts/camperships applied to Scout accounts immediately

12-Day-Out Meeting

• Obtain Camp Attendance Roster • Obtain Aging Report (YPT)• Reconcile fees paid / receive late payments (goal is to take no payments at CSR on Sunday)• Process refund requests• Obtain health forms• Obtain pre-camp swim check forms• Obtain dietary needs form• Make changes to camper merit badge schedules• Distribute pre-ordered memorabilia• Obtain ATV E-course completion certificates• Obtain ATV ONS hold-harmless forms

12-Day-Out Meeting

• Location: Council Office, Greensboro• By Appointment: 4:00 pm – 7:00 pm• Call to schedule appointment• Out-of-council units, done via phone, email, mail

12-Day-Out Meeting Schedule

Week 12-Day-Out Meeting Date1 Tuesday, June 92 Tuesday, June 163 Tuesday, June 234 Tuesday, June 305 Tuesday, July 76 Tuesday, July 14

Refunds

• Payment 1 ($115 deposits) is nonrefundable, but is transferable. • Once the camper has paid more than $115, the refund amounts will

not exceed 50% of the funds paid at the time of the refund regardless of circumstances.

• Refunds should be requested during the unit’s 12-Day-Out Meeting. • Refund requests are only approved by the camp director.

Adult Leader Fee

• Each unit receives 2 free adult leaders• $145 per adult leader over 2• Must be paid by May 28• $8.50 per meal

Leader Mugs

• Adult leaders who stay in camp for the entire week receive a leader mug

• Additional leader mugs can be pre-ordered

• $6 per mug• Pre-order due May 14• Include with other unit pre-order• Delivered on Sunday at camp

Merit Badge Registration

• Unit information loaded from ScoutNet into Summer Camp Systems

• Items Populated• Scout• Date of Birth• BSA ID• Parent• Parent email• Parent Phone

• These are now mandatory fields when adding a Scout• Parent contact information needed for mass emergencies

Merit Badge Enrollment

• CHANGE• Default setting is 4 weeks prior to you arriving at camp• For units who are current with Payment 1, merit badge enrollment

begins the first weekend in April.• Weeks 1, 2, & 3: Friday, April 3 at 8:00 pm• Weeks 4, 5, & 6: Saturday, April 4 at 8:00 pm

BSA Health Forms

• New Form (Print date of 2019) – preferred• Will accept old form (Print date of 2014)• Must have new form starting 2021• Required by everyone• Must be completed annually• Submit copies at 12-day-out meeting• Everyone has a re-check on Sunday at camp• Physical clinic

• Saturday, March 28• $25

Pre-Camp Swim Checks

• Guidelines posted on the web• Unit leaders current in Swim & Water Rescue may conduct swim

checks• Submit at 12-day-out meeting

Pre-camp Swim ChecksLocation

Greensboro Bryan Family YMCA

High Point Hartley Drive YMCA

Hillsborough Orange County SportsPlex

Lexington Smith Young Lexington YMCA

Reidsville Reidsville YMCA

Yanceyville Cherokee Scout Reservation

Pre-Orders

• Done by Unit Leader• Due May 14• Submit via online trading post• store.csr.camp• Individual form for unit use online

CONSTRUCTION UPDATE

16 FLUSH TOILETS

ATV TRAINING FIELD

Electricity in Campsites

• Pawnee• Shoshone• Seneca• Apache• Kiowah

STAFFING UPDATE

Vacancies

• Lifeguards (16) – need 7• Provisional Scoutmaster (21) – need 1• Assistant Provisional Scoutmaster (21) - need 1• Metalwork Instructor (16) – need 1• Woodworking Instructor (18 preferred) – need 1• Dining Hall Steward (16)

WAYS YOU CAN GET INVOLVED

Camp Workdays

• Beaver Day• May 2

Program Advisers

• Woodworking Shop• Leadership

Scouts BSA Camping Committee

• Marketing & Promotions• Unit Contacts

Items Needed

• Washing machines

WEBELOS CAMP TEASE

Date

• August 2 – 5• August 5 - 8

Cost

• $200 for Scouts• $100 for adults

Open House

• Saturday, Feb 22• 11:00 am with lunch• Cherokee Scout Reservation

YEAR-ROUND CAMPING FEEDBACK

COUNCIL CAMPOREE

• Spring 2021• Zoo• Denton Farm Park

Winter Camp 2020

• December 27 – 30

THANK YOU