summer workshops erasmus for beginners pam morris

Summer Workshops

Erasmus for beginnersPam Morris

Types of funding (decentralised, covered by NA contract)

• Student Mobility• Study periods• Work placements

• Staff Mobility• Teaching staff mobility• Staff training mobility

• Organisation of Mobility

General eligibility rules

• Erasmus University Charter (EUC)

• Inter Institutional Agreement

• Mobility grants awarded only to students/staff who

are: Nationals of a European Union Member State

or Member State of the European Economic Area

Nationals of a Candidate Country Individuals officially recognised by the United

Kingdom as refugees, stateless persons or permanent residents

Participating Countries• The countries participating in the Programme in

2008/09 are:

European Union Member States*: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK

European Economic Area States: Iceland, Liechtenstein, Norway

Candidate Country: Turkey

* Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira

Non-participating Country

•Switzerland Does not participate in the Erasmus

programme But does run a shadow Erasmus scheme

• CRUS - Rectors' Conference of the Swiss Universities

• www.crus.ch• urs.nufer@crus.ch

Student Mobility – Study and Work

• Eligibility

• Grants and allocations

• Fees and waivers

• Student contract

• Disability

• Multiple Erasmus periods – • study, work, Mundus

• Erasmus Student Charter

Staff Mobility - Teaching and Training

• Eligibility• Grants and allocations

Must be receipted• Disability• Length - 1 week (5 days) to 6 weeks

– If less than 1 week, minimum of 5 hours teaching* Shorter periods may be permitted for staff training subject to institutional justification

• All staff mobility must be completed by 31 July 2009

Organisation of Mobilityper capita grant based on scale of mobility

No reporting

Flexibility

If no outgoing mobility, pay-back

Supports outgoing and incoming mobility

10% rule

Institutional responsibility

Subject to EC audit

Payments

• In Euros

• Allocation – set monthly student grants

• Funds normally paid within 45 days of receipt of

signed contract from institution subject to 2007/08 SM & TM final reports submitted to

NA

• NA cannot accept any bank charges must be borne by institution

• Erasmus Mobility funds must be held in clearly

designated account

Inter-Institutional Agreements

• Required for mobility between HEIs*

• Outline model provided in operational handbook

• Signed and in place before mobility

• Otherwise no deadline

• Duration

• Review clause

• NA can help find partners via ETT and Erasmus website

* Mobility between HEI and Enterprise legally bound by individual student Training Agreement

Documents for mobility

• Erasmus University Charter (EUC) or Extended

EUC– Application constitutes agreement to principles

• Erasmus Student Charter

• Learning agreement/ Training agreement

• Student contract

• Transcript of records

• Staff mobility – teaching or work programme

• Certificate of attendance

Reporting

•Electronic

•Technical details to be provided

•Data fields given in Annexes 2a and 2b of handbook

Reporting - key dates

• SM Interim Report - 16 January 2009

• TM Interim Report - 20 March 2009

• SM and TM Final Report - 31 July 2009

• All written reports• institutional - 31 July 2009 • student - 30 September 2009• teacher - 30 September 2009• staff training - 30 September 2009

• No OM report

Reporting - basics

• Make sure you collect information according to data fields (see Annexes 2a and 2b of handbook)

• Standard procedure – follow the instructions!

• If you have problems contact the office

• Importance of Interim Report – include all data

RESPECT THE DEADLINES

Signatures

• Mobility Contract : Head of Institution (or

authorised signatory) – June to September

• Receipts from Interim and Final Reports :

Erasmus coordinator

• Supplementary Mobility Contract : Head of

Institution (or authorised signatory) – March to

May

Erasmus-Tempus-Talk

• Electronic discussion group– erasmus-tempus-talk@lists.britishcouncil.org

• For NA to– Disseminate information– Provide advice or assistance to all institutions

• For institutions to– Share ideas– Seek opinions

• To subscribe– Email NA and request subscription

erasmus@britishcouncil.org

02920 397405

www.britishcouncil.org/erasmus