system analysis and design proposal presentation

Rea S. Montilla

Leslie Ann A. Ybañez

COMPUTERIZED CLIENT SYSTEM FOR

THE DEPARTMENT OF SOCIAL WELFARE

AND DEVELOPMENT SWADT PALAWAN

FIELD OFFICE REGION IV-B

MIMAROPA

PRESENTATION OUTLINE Background of the Study

Statement of the Problem

Objectives of the Study

Significance of the Study

Scope and Delimitation

Conceptual Framework

Review of Related Literature and Studies

Research Design and Methodology

Proposed Implementation

Expected Output

BACKGROUND OF THE STUDYDSWD – Department of Social Welfare and Development

In 1987, the law creating DSWD was signed by President Corazon

C. Aquino, through Executive Order No. 292 also known as the Revised

Administrative Code of 1987 which established the organizational

structures and functional areas of responsibility of DSWD and further

defined as statutory authority.

DSWD FIELD OFFFICE REGION IV-B MIMAROPA

On May 17, 2002, President Gloria Macapagal Arroyo signed

Executive Order No. 103 dividing Region IV into Region IV-A

CALABARZON (composed of Cavite, Laguna, Batangas, Rizal and

Quezon) & IV-B MIMAROPA (composed of Mindoro Oriental and Mindoro

Occidental, Marinduque, Romblon and Palawan).

C N S P - Children in Need Of Special Protection

Y N S P - Youth in Need of Special Protection

P W D – Person with Disabilities

S C – Senior Citizen

W E D C - Women in Especially Difficult Circumstances

F H O N A – Family Head and Other Needy Adult

Client Category

DSWD Field Office IV-B MIMAROPA is primarily responsible for the

management and implementation of DSWD functions in the MIMAROPA region. It

facilitates direction setting and provides higher support and technical assistance

to social welfare and development intermediaries within a collaborative

environment. This includes local government units particularly the Municipal

Social Welfare and Development Office (MSWDO), social welfare and

development-related NGOs, private organizations and line agencies. It also

promotes and ensures the implementation and enforcement of laws and policies,

rules and regulations pertaining to social welfare and development within its

geographical, spatial and cultural jurisdiction.

SWADT PALAWAN or Social Welfare and Development Team Palawan is the

name of DSWD team of Palawan. They are working under Operations and

Programs Division that is divided into Poverty Reduction Program Unit and

Protective Services Unit. It is composed of 338 employees spread throughout the

different municipalities of the province but only 13 employees are assigned in

Puerto Princesa City.

SWADT PALAWAN Field Office is located at H. Mendoza St., Brgy. Model,

Puerto Princesa City.

Semi-computerized System

A kind of computer system which uses old method of filing data such as Microsoft Office.

The Proposed System

“COMPUTERIZED CLIENT SYSTEM FOR

THE DEPARTMENT OF SOCIAL WELFARE

AND DEVELOPMENT SWADT PALAWAN

FIELD OFFICE REGION IV-B

MIMAROPA”

Statement of the Problem

1. How to minimize the errors of encoding data?

2. How to produce an updated data report of

individual client who receives financial and material

assistance from “DSWD”?

3. How to make every transaction easier and faster?

4. How to secure confidentially information of the

clients?

Objective of the Study1. To give accurate and reliable information encoded in a fastest

way.

2. To be able to produce an updated individual reports with

regards to the financial and material assistance they have

availed.

3. To automatically generate information of the client.

4. To be able to control and secure information from a possible

hacker or intruder.

Significance of the Study

The “Computerized Client System for the Department Of

Social Welfare and Development SWADT Palawan Field Office

Region IV-B MIMAROPA” will provide the agency the help to

respond better by providing systemized data storage for a very

convenient way of inputting data, faster tracking of client’s

information, easier access and errorless making of reports that will

result to an up to date granting of assistance.

Scope of the Study DSWD SWADT Palawan Field Office

located at H. Mendoza St., Brgy. Model, Puerto Princesa City

client forms and reports

• General Intake Sheet

• Eligibility Certificate

• Cash Disbursement Record

• Accomplishment Reports

• Masterlist of Beneficiaries

security of client files

offline operations

it uses LAN to connect the users

The administrator has the major authority in the system.

The user has limited access to the security settings.

Delimitation of the Study

personal information of staff

daily attendance of staff

payroll of staff

online transactions

cannot be used for conversation

cannot be used for file transfer

Conceptual Framework

Information,

Transactions,

Records

Accurate and

Integrated

Computerized

Client System

Input,

Verify,

Confirm and

Update Client's

Record,

Progress

INPUT PROCESS OUTPUT

Review of Related LiteratureLuis Martines- Uribe; Meriel Patrick, March 2008, InformationManagement Strategies

Jan Christopher L., September 2013, Library System

Bautista et. al, 2008, Ironhills steel Fabrication Billing, IncomeStatement and Inventory System

Santiago, et. al., 2002, Palawan State University ComputerizedSupplies Accounting System

Review of Related Studies

Research Design and Methodology

Qualitative Method

It seeks to understand and answer a given problem

from the perspectives of the local population it involves.

Research Instrument

Survey Questionnaire

Interview

Researchers’ budget expenses for requirements used in doing the research.

Budgetary Requirements Budget ItemBudget

Requirement

Hardware:

Laptop

Toshiba NB500

Window 7 starter

Intel ® Atom ™ CPU N570 @ 1.66GHz 1.67GHz

1G RAM

32-bit

Mouse with mouse pad

P25,000.00

Software:

Microsoft Office

Photoshop CS5

VB.Net 2010

MySQL Workbench 5.2.26

-

Internet P1000.00

Printer P2000.00

Paper

- 8.5 x 11” size P1000.00

TOTAL P29,000.00

Proposed Implementation

Account Description Amount

Transportation P3,000.00

Internet P2,997.00

Printing P1,000.00

Folders and Envelopes P100.00

Electricity P900.00

PSUCCESS Seminar P3,500.00

Grammarian Fee P500.00

Food P2,500.00

Total P14,497.00

Researchers’ expenses during research conduct.

Personal Services (Honoraria)

Account Description Amount

IT personnel P5,500.00

Ink refill color black,

magenta, yellow, cyan

P360.00

Papers and folders P500.00

Electricity P250.00

Maintenance P1500.00

Total P8,110.00

Monthly budget of the entity during operation.

Operating Expenses

Description Amount

Laptop Brand: Sony VIO

Model: Sony SVE14122CV

Intel Core i5- 2450Ghz

2GB DD3 Memory

320GB HDD

P30,000.00

Licensed Operating System: Windows 7

P4,500.00

Printer 3in1: Print, copy, scan

Brand: Epson

P7795.00

Electricity

P200.00

Ink cartridge with colors black, magenta, yellow, cyan

P1500.00

Cable wire:3 meters and tapes P150.00

LAN (RJ45) P100.00

Papers and Folders P500.00

Total P44,745.00

Capital Outlay and Equipment

Expected Output

Log-In Form

Forgot Password

Data Source Setting

Exit Confirmation Window

Main Form

Main Form

(when system buttons is clicked)

Main Form (when report button is clicked)

Main Form (when information button is clicked)

Log-Out Confirmation Window

General Intake Sheet Part 1

General Intake Sheet Part 2

Certificate of Eligibility

Cash Disbursement Record

Accomplishment Report Part 1

Accomplishment Report Part 2

Breakdown of Client Served

Masterlist of Beneficiaries

User Account Settings

Thank you