systemwide support
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OFFICE OF THE PRESIDENT
EEO/AA
ACADEMIC PLANNING & POLICYADMINISTRATION
BUDGET & FINANCE/CFO
OFFICE OF THE BOARD OF REGENTS
LEGAL AFFAIRS
RESEARCH
CAPITAL IMPROVEMENTSCAREER & TECHNICAL EDUCATION
EXTERNAL AFFAIRS & UNIVERSITY RELATIONS
INFORMATION TECHNOLOGY SERVICES
STUDENT AFFAIRS
The System has two requests pursuant to the instructions for stocktaking and preparation. Repair, Renewal and Replacement:
a. To support RR&R systemwideb. Modernization – Kuali Request
These requests tie to the Strategic Outcome - Resources and Stewardship – to make repairs & maintenance a top priority in budget planning, and to exercise exemplary stewardship over all of the University’s resources for a sustainable future.
Current Maintenance Backlog
UHM $242.754 Million
UHH $40.467 Million
CCS $68.273 Million
Total $351.494 Million
6 Year Average Requirementto Eliminate Backlog
$351.494 Million / 6 Years = $58.582 Million
UHM $40.459 MillionUHH $6.745 MillionCCS $11.378 MillionTotal $58.582 Million
6 Year Average Requirement
UHM $43.993 Million
UHH $4.733 Million
UHWO$0.059 Million
CCS $9.897 Million
Total $58.682 Million
Elimination of Backlog $58.582 Million Capital Renewal $58.682 Million
Total $117.264 Million
All Campuses Plan to Eliminate Maintenance Backlog by 2015
All Campus Renewal Requirements will be Financed
Capacity of Existing Offices for RRR is $38.5 Million UHM $28.0 Million UHH $3.5 Million CCS $7.0 Million
Impacted Offices Include: UHM Facilities Planning and Management UHH Facilities Planning and Construction CCS Physical Facilities, Planning, and
Construction SYS Office of Capital Improvements SYS Office of Procurement and Real
PropertyManagement
SYS Disbursing
Capacity of $38.5 Million/Year Capital Renewal Requirements of $58.7
Million/Year Workload Increase of 53%
Capacity of $38.5 Million/Year Capital Renewal and Backlog Requirements of
$117.3 Million/Year Workload Increase of 205%
UHM Registered Architect/Engineer 5.0 Positions at $79,428 Each
UHH Registered Architect/Engineer 1.0 Position at $79,428
CCS Registered Architect/Engineer 2.0 Positions at $79,428 Each
SYS OCI – Administrative Officer 1.0 Position at $60,204
SYS Procurement – Procurement Specialist 1.0 Position at $60,204
SYS Disbursing – Pre-Audit Clerk 1.0 Position at $37,968
Personnel 11.0 Positions $793,800
Other Current Expenses Recurring $12,704 Non-Recurring $39,996
Total Request $846,500
FY 10 Request FY 11 Request FY 12 FY 13 FY 14 FY 15
FTE (P) FTE (T) ($) FTE (P) FTE (T) ($) ($ thous) ($ thous) ($ thous) ($ thous)
A. Personal Services 11.00 0.00 793,800 11.00 0.00 793,800 794 794 794 794
B. Other Current Expenses 12,704 12,704 13 13 13 13
C. Equipment 39,996
TOTAL REQUEST 11.00 0.00 846,500 11.00 0.00 806,504 807 807 807 807
UH’s current financial management information system (FMIS) is no longer supported by Software AG since 1997 UH is on our own for all support
FMIS is no longer repairable to meet the University’s on-going fund accounting requirements Running out of account codes, school codes, etc.
Budget and financial data is necessary for timely internal financial information and compliance, and to produce
financial statements for audit purposes UH’s financial management system supports all 10
campuses, all PI’s and over 122 AO/FOs 2,715 authorized FMIS users
UH’s financial management systems produces and records: FY 2007 over 5,689,323 transactions More than 60,000 Pcard transactions/year 6,400 travel documents/year 40,000 purchase orders/year 5,000 electronic funds transfer documents/year Maintains 59,068 accounts Services 195,750 active vendors
Integrated budgeting & financial management e.g. encumbrance of payroll for budgeting purposes
Embedded Workflow for all transactions Electronic attachments as needed
Based on common higher education business practices Integrated management of contracts & grants Web access to all functions Shared investment in upgrades
Compliance changes and new services Modern open technology
Reduces vendor lock-in
IT Systems Administrator 2.0 Positions at $75,000 Each
IT Database Administrator 1.0 Position at $85,000
IT Applications Database Admin 1.0 Position at $85,000
IT Developers 4.0 Positions at $75,000 Each
FMO Information Technology Specialist 1.0 Position at $60,204
FMO Business/System Analysts 7.0 Temporary Positions at $60,204 Each FY2010 2.0 additional Temporary Positions at $60,204 FY2011
FY 10 Request FY 11 Request FY 12 FY 13 FY 14 FY 15
FTE (P) FTE (T) ($) FTE (P) FTE (T) ($)($
thous)($
thous)($
thous)($
thous)
A. Personal Services 9.00 7.00 1,101,632 9.00 9.00 1,222,040 680 680 680 680
B. Other Current Expenses 1,878,350 1,243,980 197 197 197 197
C. Equipment 961,600 28,650 19 19 19 19
TOTAL REQUEST 9.00 7.00 3,941,582 9.00 9.00 2,494,670 896 896 896 896
Major CIP Planning Public/Private Partnership Studies University of Hawai‘i Project Adjustment Fund
Long Range Development Plans UHM LRDP Update ($1.000 Million) UHH Kalākaua Marine Education Center at
Puakō LRDP ($250,000) MAU Moloka‘i Education Center LRDP
($100,000)
Infrastructure Studies UHM Infrastructure and Utility Master Plan
($1.700 Million) UHH Infrastructure and Utility Master Plan
($400,000)
Project Development Reports UHM Research Facility ($1.100 Million) UHH College of Pharmacy ($500,000)
Other Facility Planning Studies SYS Comprehensive Development Strategies for
Major Rehabilitation of Buildings ($500,000) SYS Comprehensive Forensic Engineering
Assessment Studies for Major Renovations ($500,000)
SYS Other Planning Studies ($200,000)
Feasibility Studies 4 Studies - $800,000
Appraisal Reports 4 Reports - $400,000
Highest and Best Use Land Utilization Studies 8 Studies - $400,000
Entitlement Assessments 8 Studies - $400,000
Conceptual Master Planning 2 Studies - $200,000
Conceptual Design Alternatives 4 Studies - $600,000
To Enable the Transfer of Unrequired Project Balances to Account for Transfer to Other University Projects
Nominal Amount of $4,000 for CIP Elements of Plans, Design, Construction, and Equipment
Project FY 2010 FY 2011 Total
Major CIP Planning $4.650M $1.600M $6.250M
Public/Private Partnership Studies
$2.800M $2.800M $5.600M
Project Adjustment Fund
$0.004M $0.000M $0.004M
Total $7.454M $4.400M $11.854M
Replacement facility will dramatically improve availability of mission-critical information and communications capabilities serving entire UH system and students/faculty/staff on all islands
UH’s first EOC will support executive response to natural and man-made disasters
Significant improvements in sustainability by placing “energy hogs” in appropriate facilities for the first time
Will enable other renovations to proceed as scheduled, e.g., 50+ year-old Keller Hall scheduled for next biennium
$50.6m requested for construction $4.7m already appropriated Design underway and due for completion during FY09
QUESTIONS?
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