tech essentials best project dec 2008

Andy Wolberandy@npowermichigan.

org

Tech Essentials

NPower’s MissionTo inspire and empower

nonprofits to use technology to better serve their communities.

http://nptechguide.pbwiki.com/

www.slideshare.net/NPowerMichigan/

•name•org/job•what you hope to learn today

It’s all about you…

Technology & Today’s

Nonprofit

“IT accounts, on average,for nearly 7% of a company's

operating expenses.”

Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.

68% of nonprofitsdo not track

technology spending.

Source: Bayer Center for Nonprofit Management Study, 2006.

88% of nonprofitsspend less than 4%

of their budgeton technology.

Source: Bayer Center for Nonprofit Management Study, 2006.

Technology adoption identification

correlates with spending

Source: NTEN 2006 Nonprofit IT Staffing Survey Report.

By Joni Podolsky By Sue BennettEdited By Holly RossKatrin VerclasAlison Levine

www.delicious.com/NPowerMichigan/

WINDOWSKEY-LWINDOWSKEY-D

ALT-TAB

<B><W><A>

www.MeetingWizard.com

Technology Essentials

TECH ESSENTIALS

$4,420+

TECH ESSENTIALS: Purchasing Guide

1. Computer $1,000.

2. Software 80.

3. Printer 500.

4. Backup 400.

5. DSL 500.

6. Wireless router, firewall and print server

130.

7. Domain email and website 10.

8. Fax 100.

9. Training 200.

10. Smartphone $1,500.

$4,420.

1. Computer: $1,000

www.dell.com ($1,178): Optiplex 330 MiniTower,

Computer

•Operating System: XP Professional or Vista Business

•Processor: Intel Core 2 Duo or AMD Athlon 64 x2

•Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm)

•Memory (RAM): 1 GB minimum

•Optical Drive: CD-RW/DVD drive (DVD+/-RW is best)

•Monitor: 17” LCD

•Warranty: 1 year+

•Surge Protector

•Bluetooth? Wifi?

reviews.cnet.com

“The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for consumer machines.”

October 28, 2002Fortune Magazine

Desktops vs. Notebooks

$1,000-$1,5001-year warranty5-year life

$1,200-$2,0003-year warranty3-year life

… and “Netbooks”

$400-$800< 3 poundsSlower processors9-10 in. screensXP or Linux

Minimize Upgrades

1 2 3 4 5

10-20% of original cost

2. Software: $80

www.techsoup.org: Office ($20), Internet Security ($15), Accounting ($45)

www.techsoup.org/stock/

www.xobni.com

Buy or RentSoftware?

www.salesforcefoundation.org/product

•Email•Calendar•Contacts•Tasks

www.sherweb.com

www.google.com/nonprofits/

www.zoho.com

www.MyCommittee.com

Financials DonorManagement

Programs

1. Consolidate2. Connect(Not necessarily two-way, real time)

or

www.idealware.org

www.Telosa.com

Estimating Costs

Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm, accessed 6/5/2006

Initial price Time to implement

Cost of implementation

Entry level $100 - $2.5k Up to 2 months

5 times initial price

Small / medium business

$5k - $40k Up to 6 months

1 times the initial price

Small / medium enterprise

$10k - $250k Up to 18 months

2 times the initial price tag

Enterprise resource planning

$250k - $50 million

Up to 36 months

1-5 times the initial price tag

Maintenance

1 2 3 4 5

2006 Software Development Success

Rates

Source: http://www.sdtimes.com/article/story-20070301-01.html accessed on 8/9/2007.

3. Printer: $500

www.cdw.com (680844) HP LaserJet P2015dn

•Standardize

•Networkable (n)

•Duplex (d)

•ppm

•Laser vs. Inkjet

Cost Per Page

Laser3-5 cents

Inkjet10-35 cents

Networkedcopier

<2 cents

Colorlaser

7-9 cents

Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspxaccessed on 8/9/2007.

4. Backup: $400

www.newegg.com ($165 each): Iomega 500Gb 7200rpm drives

NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2)

www.jungledisk.com

www.mozypro.com

5. DSL or Cable: $500/yr

www.att.com: AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year)

Mobile Broadband: $100 + $720/year

www.sprint.com: According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.”

6. Router and Firewall: $130

•Router: share internet connection

•Firewall: protect your network

•Wireless security: WPA2 (WEP not secure)

•802.11n support

NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130

7. Domain Email and Website: $10/yr

www.mynonprofit.org

me@mynonprofit.org

Basic Content

• Organization news

• Program information

• Board and staff list

• Donor list• 990

• Contact us• Directions• Search• FAQs• Document

publishing

http://tinyurl.com/43u83p

wiki.dreamhost.com/index.php/Non-profit_Discount

Enhanced Content• Email lists• Online donations• Weblog • Discussion forums• Event calendar• Compliance with web standards /

accessibility

www.SiteKreator.com

Advanced Content•Event registration•Multiple database

integration (single view of customer)

•Multi-lingual support

www.WildApricot.com

http://www.groundspring.org/services/dms.cfm

www.GuideStar.org / www.NetworkforGood.org

By Carrie BicknerBy Kelly Goto & Emily Cotler

It’s NOT all about your site…

Blog

Flickr Facebook

YouTube

Twitter

Examples of Social Media

• Social Bookmarking

• Blogging

• Feed Reading & Sharing

• Social Networking

• Photosharing

• Video

• Podcasts

Weblogs

• Writing ordered by most recent items first

• Focus on a defined set of topics• Publish “feeds” (RSS*) so people

can “subscribe” to updates• One or more authors• Basic website content management

system* RSS 2.0 = Really simple syndication

Common Craft’s“RSS in Plain English”

http://www.blip.tv/file/205570/

reader.google.com

http://www.uwsem.org/bloguwsem/

If you have a website…

1. You should be able to edit your website from any ___________.

2. Your website should have the ability to publish an _____ “feed”. This lets people use a “feed reader” to view new content.

8. Fax: $100

www.cdw.com (739718) HP Fax 1040

www.RapidFax.com

drop.io/fax

drop.io/voice

9. Training: $200 per person per class

www.nhgreatlakes.com

Office.Microsoft.com/help

10. Smartphone: $300 + $1,200/yr

Why?•Email anywhere•Faster scheduling•Task management (“to dos”)•Address book always available

•Look up information / search•Directions

www.Scanr.com

www.gotvmail.com

www.MobileActive.org

2.9 million

TECH ESSENTIALS: Purchasing Guide

1. Computer $1,000.

2. Software 80.

3. Printer 500.

4. Backup 400.

5. DSL 500.

6. Wireless router, firewall and print server

130.

7. Domain email and website 10.

8. Fax 100.

9. Training 200.

10. Smartphone $1,500.

$4,420.www.npowermichigan.org/resources/

TECH ESSENTIALS: Purchasing Guide

1. Computer Per person (5 years)

2. Software Per person (upgrades vary)

3. Printer Per ten+ users (4 years)

4. Backup drives Per office (3 years)

5. DSL Annually

6. Wireless router, firewall and print server

Per office (3 years)

7. Domain email and website Annually

8. Fax Per office (4 years)

9. Training Per person, annually

10. Smartphone Per person (2 years)

One more tool…

www.google.com

www.google.com/advanced_search

http://linkbun.ch/5rz3

Text“npowermi” to

41411(www.textmarks.com)

Andy Wolberandy@npowermichigan.org