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Richard Best
Public Sector ICT Procurement
June 2013
PUBLIC SECTOR ICT PROCUREMENT 34 POINTers to help you SERVE and market To CLIENts
SWITCHED / HELP YOU
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
STORY / GOAL
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
SWITCHED / HELP YOU
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
STORY / GOAL
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – B E S T I E ’ S 4 0 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – B E S T I E ’ S 4 0 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
A TALK IN 8 PARTS No. Subject
1 Policy, law and audit Understanding the operating environment
2 The supply market Getting in amongst it
3 Technology Having at least a general understanding of relevant technologies
4 Pre-market engagement Approaching the market before an actual procurement
5 Government ICT procurement models Being across the various approaches
6 Government ICT contracts Understanding what’s different about them
7 Government Rules of Sourcing Helping you to come up to speed with the changes
8 Keeping up to date Subscribing to key information sources
Some house-keeping
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
But first...
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Not speaking on behalf of any client
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
DISCLAIMER
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
TWEET ALL YOU LIKE
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
TWEET AND BE DAMNED
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
CREATIVE COMMONS CC-BY licensed
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
ALL TEXTUAL CONTENT in slides
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Creative Commons Attribution 3.0 New Zealand licence: http://creativecommons.org/licenses/by/3.0/nz/deed.en_US
(If attribution is a hassle, just don’t worry about it. Really.)
Some thanks
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
And...
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Ann Aspey | Robert Buchanan | David Clarke | Graeme Crombie | Kate Cruickshank | Gordon Davis | John Elwood | Gary Forrester | Genevieve Hancock | Mark Hargreaves | Kate Hutchinson | Ross Johnston | Quentin
Lowcay | Corin Maberly | Andrew Matangi | Blaine McLachlan | Chloe McLoughlin | Jane Meares | Steve Nightingale | Dean Oppenhuis | Paul
Radich | Stephen Revill | Fran Rigby | Stephen Rogers | Amy Ryburn | Jeremy Salmond | David Shanks | Geoff Sharp | Damien Steel-Baker | Ken Stephen | Stuart van Rij | Kym Thomas | Karl Vincent | Michael Wigley | + all the great
internal clients (project and programme managers, supply and vendor managers, web pros, security bods and other SMEs) from whom I've learned about all manner of technologies as well as public and business processes
POLICY, LAW AND AUDIT
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
Part 1
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
READ SOME HISTORY
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #1
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
SOME history... E-GOVERNMENT VISION AND STRATEGY 2000-2001: Government’s “first strategic vision for Information and Communications Technology in the public sector”.
LEAD DEPARTMENT State Services Commission
Description The Strategy enshrined an “all-of-government approach to transforming how agencies use technology to deliver services, provide information, and interact with people, as they work to achieve the outcomes sought by government”.
SOME history... E-govt STRATEGY outputs relevant to ict procurement E-govt programme produced a number of relevant and enduring outputs.
LEAD DEPARTMENTs State Services Commission and later Department of Internal Affairs
Description Open Source guidance; New Zealand Government Web Standards; Government Use of Offshore ICT Service Providers: Risk Management Advice; Guidelines for the Treatment of IP Rights in ICT Contracts; NZGOAL
SOME history... E-govt STRATEGY outputs relevant to ict procurement E-govt programme produced a number of relevant and enduring outputs.
LEAD DEPARTMENTs State Services Commission and later Department of Internal Affairs
Description Open Source guidance; New Zealand Government Web Standards; Government Use of Offshore ICT Service Providers: Risk Management Advice; Guidelines for the Treatment of IP Rights in ICT Contracts; NZGOAL
SOME history... E-govt STRATEGY outputs relevant to ict procurement E-govt programme produced a number of relevant and enduring outputs.
LEAD DEPARTMENTs State Services Commission and later Department of Internal Affairs
Description Open Source guidance; New Zealand Government Web Standards; Government Use of Offshore ICT Service Providers: Risk Management Advice; Guidelines for the Treatment of IP Rights in ICT Contracts; NZGOAL
SOME history... E-govt STRATEGY outputs relevant to ict procurement E-govt programme produced a number of relevant and enduring outputs.
LEAD DEPARTMENTs State Services Commission and later Department of Internal Affairs
Description Open Source guidance; New Zealand Government Web Standards; Government Use of Offshore ICT Service Providers: Risk Management Advice; Guidelines for the Treatment of IP Rights in ICT Contracts; NZGOAL
SOME history... E-govt STRATEGY outputs relevant to ict procurement E-govt programme produced a number of relevant and enduring outputs.
LEAD DEPARTMENTs State Services Commission and later Department of Internal Affairs
Description Open Source guidance; New Zealand Government Web Standards; Government Use of Offshore ICT Service Providers: Risk Management Advice; Guidelines for the Treatment of IP Rights in ICT Contracts; NZGOAL
SOME history... Transformation of e-govt unit 2007-2009: Following a review in 2007, in 2008 SSC’s ICT Branch split into policy and operational units.
Description The policy function – ICT Leadership – remained (for a while) with SSC. The operational function – Government Technology Services – transferred to DIA in mid-2009 and merged with its then ICT Branch.
ABSORB CURRENT GOVT POLICY AND DIRECTION
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #2
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
GET THE DIRECTIONS AND PRIORITIES
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #3
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
THE ‘Ds and ps’... DIRECTIONS & PRIORITIES FOR GOVT ICT October 2010. Government adopts a set of directions and priorities for ICT investment across the State Services, replacing the e-Government Strategy as updated in 2006.
LEAD DEPARTMENTS SSC and DIA
THE DIRECTIONS (1) Provide clear leadership and direction; (2) support open and transparent government; (3) improve integrated service delivery; (4) strengthen cross-government business capability; (5) improve operational ICT management
ROADMAP GOVT COMMON CAPABILITIES ROADMAP Cabinet directed DIA to lead a programme to create a Common Capability ICT Roadmap as a basis for agency ICT planning and implementation
Description Roadmap provides a broad outline of common capabilities that will deliver the outcomes of Directions and Priorities for Government ICT. It sets out common capabilities that are available today, are in development, as well as concepts for the future. They have been developed collaboratively by government agencies. See roadmap.ict.govt.nz
UNDERSTAND BPS AND FUNCTIONAL LEADERSHIP
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #4
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
RESULT AREAS 9 AND 10 THE RESULT AREAS March 2012. PM announced better public services initiative and, among other things, set 10 results for public sector to achieve over next 3 to 5 years. Two relevant to ICT:
RESULT AREA 9 “New Zealand businesses have a one-stop online shop for all government advice and support they need to run and grow their business.”
RESULT AREA 10 “New Zealanders can complete their transactions with the Government easily in a digital environment.”
FUNCTIONAL LEADERSHIP
MBIE: Procurement Functional Leader
DIA: Functional
Leader of Govt ICT
BPS reforms also entail a focus on better system leadership. In May 2012 Cabinet agreed that the State Services Commissioner be responsible for functional leadership: “leadership aimed at securing economies or efficiencies across departments, improving services or service delivery, developing expertise and capability across the Public Service, and ensuring business continuity”. It also agreed that the Commissioner may delegate this responsibility by appointing functional leaders within the Public Service.
SPOT THE 2C TRENDS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #5
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
CENTRALISATION COLLABORATION
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
TO ILLUSTRATE, IMAGINE A NEW CROWN ENTITY
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
It needs computers, printers, mobile phones, computing infrastructure services, telco services (e.g., WAN and Internet links), office productivity software licences, independent security audit and code review of a new online service, authentication and identity verification capability for that new online service, a new corporate website as well as graphic design and front-end development for that website, a secure email solution and a collaborative online workspace.
NO OPEN ADVERTISING req’d Goods and services required Available contract
Computers, MFD printers and mobile phones AOG contracts
Telco services (e.g., WAN and Internet links) One.govt syndicated contract
Office productivity software licences G2012 Microsoft licensing framework and Microsoft LAR syndicated panel
Independent code review + security audit Forthcoming common capability security services panel
Authentication and identity verification capability RealMe/igovt
New corporate website Common web platform syndicated contract
Graphic design + front end web development Web professional services syndicated panel
Secure email solution SEEMail
Collaborative online workspace Shared workspace platform
GRASP THE ROLE OF MANDATES
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #6
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
MANDATES... No. Subject
1 Cabinet direction re adoption of the e-Government Interoperability Framework (e-GIF) 2002 [CAB Min (02) 18/2C]
2 Cabinet direction re departmental compliance with the Web Standards 2003 [CAB Min (03) 41/2B]
3 Cabinet direction to departments re use of igovt services 2008 [CAB Min (08)38/2A]
4 Whole of government direction to Crown agents re use of igovt services 2008 [New Zealand Gazette Notice No. 6913,18 September 2008]
5 Cabinet direction to public service departments to “use cross-government ICT products and services to meet relevant business needs when they are available, unless there is a compelling business reason not to” 2010 [CAB Min 10 (35/5A)]
6 Cabinet direction to departments, subject to an opt out process, to adopt existing ICT common capabilities July 2012 [CAB Min (12) 23/12]
A couple of other things... No. Subject
7 Cabinet statement that, until an all-of-government approach to cloud computing is implemented, State Services agencies should obtain guidance from DIA before making decisions to adopt cloud based services August 2012 [CAB Min (12) 29/8A]
8 Cabinet authorisation for GCIO and Head of State Services to specify jointly when it will be mandatory for departments to adopt new common capabilities, subject to a specific opt-out process October 2012 [CAB Min (12) 35/4C]
GET READY FOR 107
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #7
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Likely to be made more flexible by amendments proposed in the State Sector and Public Finance Reform Bill currently before the House.
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
“GCIO expects to request that this authority [whole of government direction by Minister of Finance and Minister of State Services] be exercised to direct Crown entities to adopt common capabilities.” Paper to Cabinet Committee on State Sector Reform and Expenditure Control, 19 September 2012 [SEC (12) 81]
THINK PRIVACY AND SECURITY
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #8
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
BE ACROSS INFORMATION LAW AND POLICY
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #9
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Know the pfa indemnity provisions
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #10
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
LEARN FROM OTHERS & ask for help
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #11
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
WATCH OUT FOR THE GOVT ICT STRATEGY
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #12
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
THE SUPPLY MARKET
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
Part 2
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Listen to the market
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #13
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
GO TO A MARKET BRIEFING
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #14
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
UNDERSTAND THE PATRIOT ACT AND FISA
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #15
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
TECHNOLOGY
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
Part 3
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
LEARN THE LINGO; understand the tech
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #16
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
GET YOUR HEAD IN THE CLOUD
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #17
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
OBSERVE IAAS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #18
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
RFPs by a number of agencies are expressing a preference for, or requiring the use of, IAAS for a system or service's computing infrastructure requirements For us lawyers and commercial advisers, this requires some changes to standard RFP and contractual approaches "Telecom to buy Revera for $96.5m" (Computerworld, 29 April 2013)
PRE-MARKET ENGAGEMENT
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
Part 4
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
‘PRE-ACTUAL-PROCURING-FROM- THE-MARKET-ENGAGEMENT’
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
TAKE A MACRO VIEW
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #19
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
ASSESS PROCESS RISK AND PROJECT RISK
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #20
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
PUT YOUR NECK OUT
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #21
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Govt ict procurement
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
SECTION 5
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
UNDERSTAND THE RANGE OF APPROACHES
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #22
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
COMPARE THE COLLABORATIVE MODELS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #23
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
EXPECT FRONT PAGE NEWS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #24
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
CAUTION CLIENTS ON TWITTER
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #25
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
“Respondents must not make any public statements to any third party in relation to any aspect of this RFP process or the awarding of any contract without the permission of [tendering agency].”
Think about probity confirmations & plans
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #26
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
COMPLY WITH PROCESS & CONTENT INSTRUCTIONS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #27
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
DON’T TAKE UNNECESSARY POINTS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #28
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Govt ict CONTRACTS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
Part 6
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
DON’T USE BOG STANDARD SERVICES TEMPLATES
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #29
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
RECOGNISE PUBLIC SECTOR NEEDS
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #30
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
GET BEHIND AN ICT TEMPLATES PROJECT
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #31
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
GOVERNMENT RULES OF SOURCING
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
PART 7
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
READ THE RULES. AGAIN.
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #32
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
UNDERSTAND & help clients with CHANGES
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #33
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
THE CHANGES... No. Title
1 Training on 5 Principles Rule 2(a) "Agency staff must be trained in the five Principles of procurement
2 Crown Entities: Gear up Statements in public Cabinet paper"Rules may become binding under a s 107 Crown Entities Act whole of govt direction
3 Exemption to advertising – information requirements Rule 15(4)-(7)"Info requirements for reliance on exemption to open advertising more prescriptive
4 Change to ‘previous tender’ exemption (no compliant responses) Rule 15(9)(b)"Exemption now only available where open advertisement was in the last 12 months
5 Change to ‘only one supplier’ exemption to open advertising Rule 15(9)(c)"More realistic wording: “for technical reasons there is no real competition” + IT examples
6 “Additional goods or services” exemption now legible Rule 15(9)(d)"Clearer and gives example of “an enhancement or change to an integrated IT system”
7 New “unsolicited unique proposal” exemption to open advertising Rule 15(9)(j)"Unique VFM proposals, aligned with govt objectives, for goods/services not readily available in market. See also MBIE guide on “Unsolicited Unique Proposals”
THE CHANGES... No. Title
8 Strategic Procurement Outlooks (SPOs) Rule 16 "Agencies to submit a Strategic Procurement Outlook (SPO) to MBIE for publication
9 Extended Procurement Forecasts (EPFs) Rule 18"Agencies to submit EPFs to MBIE to assist with cross-government planning
10 Significant business cases (SBCs) Rule 19"Agencies to submit SBCs to MBIE for review ($5M+ or complexity/risk or cross-govt)
11 Time, time, time – range of new time rules Rules 26-31"Key point: agencies should prepare to allow suppliers more time to respond
12 Changes to RFX templates Given, e.g., Rule 35 (Content of Notice of Procurement) "Changes to standard templates likely required, e.g., relative importance of eval criteria
13 Responding to queries – expectation to extend response deadline Rule 37"If agency unable to reply promptly, it should consider extending deadline for responses
14 Provision of additional information to suppliers after short-listing Rule 38"Additional information may be made available to shortlisted suppliers after shortlisting
THE CHANGES... No. Title
15 Treatment of responses – two new sub-rules reflecting good practice Rule 40"Re agency-caused late responses and supplier correction of unintentional errors
16 New express reasons to exclude suppliers from participation Rule 41"Reasons include previous serious performance issues, threat to national security
17 New rule on e-auctions Rule 42"Allows e-auction after initial evaluation of proposals and specifies process rules
18 Awarding the contract – abnormally low bids Rule 43"New provision re agency verification of bid with price substantially lower than others
19 Open-ended panels now expressly permitted Rule 54"Partly new panel supply rules: more process requirements but also more flexible
20 Collaborative contracts Rules 55-57 "AoG contracts, syndicated contracts + new category of common capability contracts
21 Approved government model templates (A-GMTs) Rule 59 "Agencies must operationalise A-GMTs in their procurement activities
Just one more... No. Title
22 Intellectual property intentions to be set out in Notice of Procurement Rule 61"Where procurement may involve creation of new IP, Notice of Procurement should set out agency intentions regarding ownership, licensing and future commercialisation
KEEPing UP TO DATE
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
PART 8
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Check / Subscribe to relevant sources
O F F I C I A L P R E S E N T A T I O N :
“ P U B L I C S E C T O R I C T P R O C U R E M E N T – 3 4 P O I N T E R S ”
POINT #34
N E W Z E A L A N D L A W S O C I E T Y – T E C H N O L O G Y L A W C O N F E R E N C E 2 0 j u n e 2 0 1 3 ( a u c k l a n d ) – 2 1 j u n e 2 0 1 3 ( w e l l i n g t o n )
Like ... No. Source
1 GCIO updates at ict.govt.nz/gcio/gcio-news"Re agency-caused late responses and supplier correction of unintentional errors
2 Better public services Cab papers + minutes at www.ssc.govt.nz/bps-cab-papers-minutes
3 MBIE’s GPRP Noticeboard at www.business.govt.nz/procurement/procurement-reform/noticeboard
4 Relevant OAG reports and Ministerial inquiries For example, oag.govt.nz/reports/information-technology and inquiry.novopay.govt.nz/sites/inquiry.novopay.govt.nz/files/MIN130501-Inquiry-Report-web.pdf
5 Government Electronic Tenders Service at www.gets.govt.nz
6 AusTender at www.tenders.gov.au/
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