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DU PAGE COUNTY
TECHNOLOGY COMMITTEE
FINAL AGENDA
February 10, 2015 Regular Committee Meeting 9:00 AM
ROOM 3500B
421 NORTH COUNTY FARM ROAD
WHEATON, IL 60187
DuPage County Page 1
1. CALL TO ORDER
2. ROLL CALL
3. CHAIRMAN'S REMARKS
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Committee Meeting - Tuesday January 27th, 2015
6. CONSENT
1. Change Order -- Amendment to Vendor Agreement 285-0001 SERV, issued to SNtial
Technologies, Inc., for the assessment study for current Business, Systems, and
Technology environment in the Community Services Department, for Information
Technology, to change the budget account code and extend the contract expiration
through April 30, 2015, with no change in contract amount.
7. ACTION ITEMS
A. JPS-CO-0007-15 Amendment to Capita Technologies for the purchase and
implementation of a Probation Case Management Software System, to reopen and
increase the encumbrance $66,000.00 Probation and Court Services, resulting in a new
contract total amount of $1,013,470.00, an increase of 7.05%.
B. 2015-104 County Contract issued to Integrated Document Technologies, for the purchase
of a color scanner for the Supervisor of Assessments office, for Information Technology,
for a contract total of $7,157.00, per low quote.
C. 2015-105 County Contract issued to Accela Government at Carahsoft, for Media Traq
Basic First Meeting Group Annual Subscription, Hosting & Service, for Information
Technology. This contract covers the period of April 13, 2015 through October 31, 2015,
for a contract total amount of $3,120.00, per 55 ILCS 5/5-1022 (d) IT/Telecom purchases
under $35,000.00.
Agenda Technology Committee February 10, 2015
DuPage County Page 2
D. 2015-106 County Contract issued to Bruce Harris & Associates for the technical support
and maintenance for DuPageMaps, DuPageMaps Profiles, and other Flex applications, as
well as the County Clerk's Land Records Software, for GIS. This contract covers the
period of December 1, 2014 through November 30, 2015, for a contract total amount of
$10,000.00, per DuPage County Purchasing Ordinance, Article 4-102(5) - "Sole Source".
E. 2015-107 County Contract issued to SAS Institute, Inc., for annual software license and
maintenance, for the period of January 31, 2015 through January 30, 2016, for
Information Technology, for a contract total of $14,484.00. Per 55 ILCS 5/5-1022
"Competitive Bids" (c) not suitable for competitive bids - Sole Source.
8. OLD BUSINESS
9. NEW BUSINESS
10. ADJOURNMENT
DU PAGE COUNTY
TECHNOLOGY COMMITTEE
FINAL SUMMARY
January 27, 2015 Regular Committee Meeting 9:00 AM
ROOM 3500B
421 NORTH COUNTY FARM ROAD
WHEATON, IL 60187
DuPage County Page 1
1. CALL TO ORDER
9:00 AM meeting was called to order by Chairman Brian J Krajewski at 9:00 AM.
2. ROLL CALL
PRESENT: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas, Grogan, Wiley
ABSENT: Zaruba, Berlin
3. CHAIRMAN'S REMARKS
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Committee Meeting - Jan 13, 2015 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tony Michelassi, District 5
SECONDER: Elizabeth Chaplin, District 2
AYES: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas,
Grogan, Wiley
6. ACTION ITEMS
A. 2015-76 Contract issued to CDW-G, for the purchase of computers and monitors to
replace aged equipment, for Economic Development & Planning, for a total amount of
$13,380.41, per National IPA Technology Solutions #130733 (Contingent upon
Technology Committee approval on 1/27/15)
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Minutes Technology Committee January 27, 2015
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RESULT: APPROVED [UNANIMOUS]
MOVER: Gwen Henry, Ex-Officio - Treasurer
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas,
Grogan, Wiley
B. 2015-87 County Contract issued to Alphagraphics to furnish and deliver printed
letterhead and documents for DuPage County departments, for the period of February 1,
2015 through January 31, 2016, for a contract total amount of $12,000.00, per low quote
Q15-007.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Tony Michelassi, District 5
AYES: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas,
Grogan, Wiley
C. 2015-88 County Contract issued to Call One to provide long distance and toll free
telephone service for Information Technology. This contract covers the period March 1,
2015 through February 28, 2016, for a contract total amount $9,973.68. This is the first
of two (2) optional one-year renewals per lowest responsible bid #13-018.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Kachiroubas, Circuit Court Clerk
SECONDER: Tony Michelassi, District 5
AYES: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas,
Grogan, Wiley
D. 2015-89 County Contract issued to Graybar Electric to furnish and deliver miscellaneous
telephone supplies including wire, junction blocks, telephones, headsets and conference
sets. This contract covers the period of December 1, 2014 through November 30, 2015
for Information Technology, for a contract total amount of $8,000.00. Per US
Communities Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS
525/2 “Governmental Joint Purchasing Act”.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Gwen Henry, Ex-Officio - Treasurer
SECONDER: Elizabeth Chaplin, District 2
AYES: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas,
Grogan, Wiley
E. 2015-90 County Contract issued to Toshiba Business Solutions for the purchase of
PaperCut print management software, for Information Technology. This contract covers
a three (3) year period from the purchase date, for a contract total of $7,387.39, per
National IPA Cooperative purchasing Agreement.
RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Fichtner, District 1
SECONDER: Chris Kachiroubas, Circuit Court Clerk
AYES: Fichtner, Michelassi, Krajewski, Chaplin, Grant, Veenstra, Henry, Kachiroubas,
Grogan, Wiley
7. OLD BUSINESS
8. NEW BUSINESS
Don Carlsen provided a brief ERP update.
9. ADJOURNMENT
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Signature on File
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DECISION MEMO DOCUMENT #
This form is required for all Professional Service (3090) Contracts over $25,000 and as otherwise required by the Procurement Review Checklist.
DuPage County Finance Department – Division of Procurement Services 01-760-7607-012 – 03/28/11
Agreement # 285-0001 SERV Requesting Department IT
Vendor SNtial Technologies, Inc. Department Contact Don Carlsen
Date Submitted For Review 02/03/2015 Contact Phone # X5005
Issue (Identify action to be taken: for instance approval of new contract, renew contract, increase contract, etc.)
SNtial Technologies, Inc., was hired to do an assessment study of the Community Service Department’s current Information Systems and Technology environment. A change order is needed to extend the contract through the end of April in order to complete the assessment and recommendations.
Summary Explanation/Background (Provide an executive summary of the action to provide context and clarity of underlying request for action.)
The original contract was set to expire November 30, 2014. However, the assessment has taken longer than the original 60 days provided by the contract.
Discussion Provide rationale for the action. Why action is necessary? What is to be accomplished?
Extending through April 30th will provide the vendor with a significant amount of time to complete their assessment and provide Community Services with
recommendations.
Source Selection/Vetting Information (Describe method used to select source.)
Sandeep Nain is a current member of the DuPage Workforce Board.
Options (Itemize – there must always be at least 2 options. List other ways to accomplish request.)
1) Approve change order so vendor may complete assessment and recommendation, and so the County may pay the vendor per contract agreement.
2) Do not complete evaluation and recommendation, pay for partially completed work.
Recommendations (Describe staff recommendation and provide reason.)
Approve this change order so that the vendor may complete their assessment and recommendations for Community Services.
Fiscal Impact/Cost Summary (Include projected cost for each fiscal year, approved budget amount and account number, source of funds, and any future funding requirements along with any narrative.)
$10,000 out of FY15, fund 1000-1110-53020 – Information Technology Services.
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Change Order with Resolution
JPS-CO-0007-15
AMENDMENT TO RESOLUTION TEp-002-12, ISSUED TO CAPITA TECHNOLOGIES FOR THE
PURCHASE AND IMPLEMENTATION OF A PROBATION CASE MANAGEMENT SOFTWARE SYSTEM
(TO REOPEN AND INCREASE THE ENCUMBRANCE $66,727.00)
(TEp-002A-12)
WHEREAS, Resolution TEp-002-12 was approved and adopted by the County Board on January 24
th, 2012: and
WHEREAS, the Probation and Court Services recommends changes as stated in the Change Order Notice to reopen, extend the contract to November 30, 2015 and increase contract 1000026 PROB in the amount of $66,727.00.
NOW, THEREFORE BE IT RESOLVED that County Board adopts Change Order
Notice, dated December 16, 2014, to contract 1000026 PROB, issued to Capita Technologies, for
a change order to reopen, extend the contract to November 30, 2015 and increase contract total in
the amount of, $66,727.00, resulting in an amended contract total amount of $1,013,470.00, an
increase of 7.05%.
Enacted and approved this 10th day of February, 2015 at Wheaton, Illinois.
________________________________
DANIEL J. CRONIN, CHAIRMAN
DU PAGE COUNTY BOARD
Attest: _________________________________
PAUL HINDS, COUNTY CLERK
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Signature on FileSignature on File
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Requisition under 25k dollars
2015-104
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2015-104
PROCUREMENT REVIEW CHECKLIST
REQUISITION
This form must accompany all County Purchase Requisitions.
NEW PURCHASE ORDER REQUEST
DATE
SUBMITTED January 15, 2015 CONTRACT TERM
CONTRACT
TOTAL AMOUNT
$7,157.00 REQUESTING
DEPT.
INFORMATION
SYSTEMS
SOLICITATION METHOD FOR SOURCE SELECTION
Sarah Godzicki Completed 01/15/2015 3:31 PM
Deborah Hanson Completed 01/15/2015 3:34 PM
Donald Carlsen Completed 01/15/2015 4:00 PM
Kathy Ostrowski Completed 01/20/2015 2:37 PM
John Meneghini Completed 01/20/2015 2:47 PM
Paul Rafac Completed 01/20/2015 5:53 PM
Kathy Ostrowski Completed 01/29/2015 10:29 AM
Technology Committee Pending
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Signature on File
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Requisition #
Dept. Req. #
Requisition Date
Solicitation #
F.O.B.
DESTINATION
RESO DATE VENDOR #
LN QTY U/M ITEM # DESCRIPTION FY FD AGY-ORG OBJT UNIT PRICE EXTENSION
1 1 each Canon DR-G1130 Color Scanner; 130 15 1000 1160-1110 52100 6,202.00 6,202.00
2 1 each Canon Post Warranty for DR G1100 15 1000 1160-1110 52100 955.00 955.00Scanner (9 months)
7,157.00
EMAIL: sarah.godzicki@dupageco.org
PER 50 ILCS 505/1
SUPPLIER:ATTENTION:
BUYER
Integrated Document Technologies
PHONE:CITY, ST ZIP
ADDRESS:
DIVISION:
EMAIL:
ATTENTION:
Procurement Services Division
421 N COUNTY FARM ROAD
DIVISION:ATTENTION:ADDRESS:ROOM:
Wendi WagnerMichael Nofo1009 Hawthorn Drive
CITY, ST ZIP
SUPPLIER:
Itasca, IL 60143PHONE:FAX: 630-407-5001
PHONE:
derek.martinez@tbs.toshiba.com
630-407-5000
SHIP TO:
630-875-1101 FAX:
WHEATON, IL 60187
REQUESTED BYDELIVERY DATETERMS
Sarah Godzicki421 N COUNTY FARM ROAD
LOCATION:
ATTENTION:
CITY, ST ZIP
FAX:EMAIL:
FAX: 630-407-5001
Purchase Requisition
SPECIAL INSTRUCTIONS/COMMENTS:
Integrated Document Technologies
1009 Hawthorn Drive
Itasca, IL 60143
REQUISITION TOTAL
WHEATON, IL 60187
ADDRESS:
PHONE: 630-407-5000
VENDOR #:
VENDOR #
DEPARTMENT: Information Technology
DEPARTMENT: Information Technology
MAIL PO TO: SEND INVOICES TO:
SEND PAYMENTS TO:
EMAIL:
949-542-7097
ADDRESS:
CITY, ST ZIP
CONTRACT START DATE CONTRACT END DATERESOLUTION #
01-760-7607-010
REVISED 1/11/11
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QTY DESCRIPTION EACH TOTAL EACH TOTAL EACH TOTAL
1 Canon DR-G1130 Scanner 6,202.00 6,202.00 7,037.89 7,037.89 6,828.14 6,828.14
$0.00 $0.00 $0.00
TOTAL $6,202.00 TOTAL $7,037.89 TOTAL $6,828.14
JUSTIFICATION FOR USING OTHER THAN LOW QUOTE:
Contact:
e-mail:e-mail:
COMPLETE THE FOLLOWING:
DELIVERY TIME IN DAYS
VENDOR PAYMENT TERMS
VENDOR DELIVERY OR PICK-UP
Use this form to record quotations obtained for purchases over $5,000. All quotations to be reviewed and approved by the Procurement Services Division PRIOR to order placement.
Company: Integrated Document Tech.
Name: Wendi Wagner
Quotation date: 01/14/2014
Department: Information Technology
Division: Address:
TX:
FX:
TX:
THIS IS NOT AN AUTHORIZATION TO PLACE AN ORDER
QUOTATION EVALUATION SUMMARY
VENDOR #1 VENDOR #2 VENDOR #3REQUESTOR INFORMATION:
Company: CDWG Company: Tiger Direct
TX:
Address:
TX:
Address:
FX:
TAX I.D. NO. OF AWARDEE
e-mail:
FREIGHT/DELIVERY CHARGES (MUST BE COMPLETED)
Contact:
FX: FX:
Contact:
01-760-7607-013
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2015-105
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Requisition under 25k dollars
2015-105
PROCUREMENT REVIEW CHECKLIST
REQUISITION
This form must accompany all County Purchase Requisitions.
NEW PURCHASE ORDER REQUEST
DATE
SUBMITTED January 28, 2015 CONTRACT TERM 04/13/2015 - 10/31/2015
CONTRACT
TOTAL AMOUNT
$3,120.00 REQUESTING
DEPT.
INFORMATION
SYSTEMS
SOLICITATION METHOD FOR SOURCE SELECTION
Sarah Godzicki Completed 01/28/2015 2:15 PM
Deborah Hanson Completed 01/28/2015 2:21 PM
Donald Carlsen Completed 01/28/2015 2:34 PM
Kathy Ostrowski Completed 01/28/2015 4:02 PM
John Meneghini Completed 01/28/2015 4:12 PM
Paul Rafac Completed 02/03/2015 11:42 AM
Kathy Ostrowski Completed 02/03/2015 12:59 PM
Technology Committee Pending
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Signature on File
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Requisition #
Dept. Req. #
Requisition Date
Solicitation #
F.O.B.
DESTINATION
RESO DATE VENDOR #
LN QTY U/M ITEM # DESCRIPTION FY FD AGY-ORG OBJT UNIT PRICE EXTENSION
1 1 each 790-004-1ga Civic Streaming (MediaTraq) - Basic - 15 1000 1110 53020 3,120.00 3,120.00Group - Annual Subscription, Hosting &Service - 4/13/15 - 10/31/15County Board Room AV System
3,120.00
4/13/2015 4/12/2015
CONTRACT START DATE CONTRACT END DATERESOLUTION #
VENDOR #:
VENDOR #
DEPARTMENT: Information Technology
DEPARTMENT: Same As Above
MAIL PO TO: SEND INVOICES TO:
SEND PAYMENTS TO:
Purchase Requisition
SPECIAL INSTRUCTIONS/COMMENTS:
Carahsoft
12369 Sunrise Valley Drive Ste D2
Reston, Virginia 20191703-889-9737
REQUISITION TOTAL
WHEATON, IL 60187
ADDRESS:
PHONE:
IT Department
REQUESTED BYDELIVERY DATETERMS
421 N COUNTY FARM ROADLOCATION:
EMAIL:
703-889-9737
ATTENTION:
CITY, ST ZIP
ADDRESS:
CITY, ST ZIP
FAX:703-871-8505
Reston, Virginia 20191PHONE:FAX:
WHEATON, IL 60187
SUPPLIER:
630-407-5001PHONE:
Lorin.Hicks@carahsoft.com Sarah.Godzicki@dupageco.org
630-407-5037
SHIP TO:
Sarah Godzicki
ADDRESS:
DIVISION:
EMAIL:
ATTENTION:
Lorin Hicks12369 Sunrise Valley Drive Ste D2
CITY, ST ZIP
Procurement Services Division
421 N COUNTY FARM ROAD
DIVISION:ATTENTION:ADDRESS:ROOM:
FAX:EMAIL:
703-871-8505 FAX:EMAIL:
PER 50 ILCS 505/1
SUPPLIER:ATTENTION:
BUYER
Accela Government at Carahsoft
PHONE:CITY, ST ZIP
01-760-7607-010
REVISED 1/11/11
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GOVERNMENT - PRICE QUOTATIONACCELA GOVERNMENT AT CARAHSOFT
12369 SUNRISE VALLEY DRIVE | SUITE D2 | RESTON, VIRGINIA 20191PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM
CONFIDENTIALPage: 1
QUOTE DATE:
QUOTE NO:
01/05/2015
6030858
TO: Sarah GodzickiAdministrative Assistant, Information TechnologyDu Page County421 N County Farm RoadWheaton, IL 60187
FROM: Lorin HicksCarahsoft Technology Corp.12369 Sunrise Valley DriveSuite D2Reston, Virginia 20191
EMAIL: sarah.godzicki@dupageco.org EMAIL: Lorin.Hicks@Carahsoft.comPHONE: (630) 407-5037 FAX: (630) 407-5001 PHONE: (703) 889-9737 FAX: (703) 871-8505
TERMS: FTIN: 52-2189693Shipping Point: FOB DestinationCredit Cards: VISA/MasterCard/AMEXRemit To: Same as AbovePayment Terms: Net 30 (On Approved Credit)CAGE CODE: 1P3C5DUNS No: 088365767Business Size: SmallSales Tax May Apply
QUOTE NO:QUOTE DATE:QUOTE EXPIRES:RFQ NO:SHIPPING:TOTAL PRICE:
603085801/05/201502/04/2015
GROUND$3,120.00
TOTAL QUOTE: $3,120.00
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE
1 790-004-1ga Civic Streaming (MediaTraq) - Basic - FirstMeeting Group - Annual Subscription, Hosting& Service*prorated at $480/month to line up POP withAgenda & Minutes contract*prorated an additional half month of $240 toend POP at the end of monthStart Date: 04/13/2015End Date: 10/31/2015
$3,120.00 - 1 $3,120.00
SUBTOTAL: $3,120.00
TOTAL PRICE: $3,120.00
TOTAL QUOTE: $3,120.00
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Requisition under 25k dollars
2015-106
PROCUREMENT REVIEW CHECKLIST
REQUISITION
This form must accompany all County Purchase Requisitions.
NEW PURCHASE ORDER REQUEST
DATE
SUBMITTED January 28, 2015 CONTRACT TERM 12/01/2014 - 11/30/2015
CONTRACT
TOTAL AMOUNT
$10,000.00 REQUESTING
DEPT.
INFORMATION
SYSTEMS
SOLICITATION METHOD FOR SOURCE SELECTION
Sarah Godzicki Completed 01/28/2015 2:25 PM
Deborah Hanson Completed 01/28/2015 4:26 PM
Donald Carlsen Completed 01/28/2015 4:28 PM
Kathy Ostrowski Completed 01/29/2015 7:08 AM
John Meneghini Completed 01/29/2015 7:11 AM
Paul Rafac Completed 02/03/2015 11:40 AM
Kathy Ostrowski Completed 02/03/2015 12:58 PM
Technology Committee Pending
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Signature on File
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Requisition #
Dept. Req. #
Requisition Date
Solicitation #
F.O.B.
DESTINATION
RESO DATE VENDOR #
LN QTY U/M ITEM # DESCRIPTION FY FD AGY-ORG OBJT UNIT PRICE EXTENSION
1 1
GIS website/software maintenance for DuPageMaps, DuPageMaps profiles and other Flex Applications, and County Clerk's Land Records Software
15 1100 2900 53020 10,000.00 10,000.00
10,000.00
12/1/2014 11/30/2015
CONTRACT START DATE CONTRACT END DATERESOLUTION #
VENDOR #:
VENDOR #
DEPARTMENT: Information Technology
DEPARTMENT: Information Technology
MAIL PO TO: SEND INVOICES TO:
SEND PAYMENTS TO:
Purchase Requisition
SPECIAL INSTRUCTIONS/COMMENTS:
Bruce Harris & Associates Inc Colin Russell21 N River Street
Batavia Illinois 60510630-761-0951
REQUISITION TOTAL
WHEATON, IL 60187
ADDRESS:
PHONE: 630-407-5062
REQUESTED BYDELIVERY DATETERMS
Tom Ricker421 N COUNTY FARM ROAD
LOCATION:
EMAIL:
630-761-0951
ATTENTION:
CITY, ST ZIP
ADDRESS:
CITY, ST ZIP
FAX:
Batavia Illinois 60510PHONE:FAX:
WHEATON, IL 60187
SUPPLIER:
630-407-5001PHONE:
23066000GIS Division
tom.ricker@dupageco.org
630-407-5062
SHIP TO:
GIS DivisionTom Ricker
ADDRESS:
DIVISION:
EMAIL:
ATTENTION:
Matt Bryant21 N River Street
CITY, ST ZIP
Procurement Services Division
421 N COUNTY FARM ROAD
DIVISION:ATTENTION:ADDRESS:ROOM:
23066000
FAX:EMAIL:
FAX: 630-407-5001EMAIL: tom.ricker@dupageco.org
PER 50 ILCS 505/1
SUPPLIER:ATTENTION:
BUYER
Bruce Harris & Associates Inc
PHONE:CITY, ST ZIP
01-760-7607-010
REVISED 1/11/11
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DECISION MEMO DOCUMENT #
This form is required for all Professional Service (3090) Contracts over $25,000 and as otherwise required by the Procurement Review Checklist.
DuPage County Finance Department – Division of Procurement Services 01-760-7607-012 – 03/28/11
Requisition # Requesting Department GIS
Vendor Bruce Harris & Associates, Inc. Department Contact Tom Ricker
Date Submitted For Review 01/28/2015 Contact Phone # 630-407-5062
Issue (Identify action to be taken: for instance approval of new contract, renew contract, increase contract, etc.)
This service is to cover any technical support issues that may come up in FY2015 with the county GIS Flex application website along with the County Clerk office’s Land Records Software.
Summary Explanation/Background (Provide an executive summary of the action to provide context and clarity of underlying request for action.)
Starting in 2010 BHA developed for the county GIS various flex web applications along with the County Clerk’s Land Records Software. This service is to be used on an as-needed basis to cover any software application issues that may come up during the 2015 fiscal year.
Discussion Provide rationale for the action. Why action is necessary? What is to be accomplished?
Onsite technical services or phone support services are needed to correct any issues or problems that may arise during the use of the above noted software applications.
Source Selection/Vetting Information (Describe method used to select source.)
Bruce Harris & Associates is the developer and author of our existing Flex GIS Web Applications and the County Clerks Land Records Software. At this time with them being the developer of these application and are knowledgeable of the details to the software code and applications. With this knowledge BHA is currently the best and most cost effective vendor to maintain this existing code for our flex applications and Land Records application.
Options (Itemize – there must always be at least 2 options. List other ways to accomplish request.)
1. To use BHA for the provision of these services
2. Hire a new vendor who will not be familiar with these applications. This unfamiliarity will consume extra time and funds in order to acclimate and position them for the support of these applications
Recommendations (Describe staff recommendation and provide reason.)
Approve the amount of $10,000 to cover this software support & maintenance for our flex applications and GIS service and any future flex applications and GIS service existing service
Fiscal Impact/Cost Summary (Include projected cost for each fiscal year, approved budget amount and account number, source of funds, and any future funding requirements along with any narrative.)
$10,000 from FY 2015 from fund 1100-2900-53020 – GIS Professional Information Technology Services
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Requisition under 25k dollars
2015-107
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Requisition under 25k dollars
2015-107
PROCUREMENT REVIEW CHECKLIST
REQUISITION
This form must accompany all County Purchase Requisitions.
NEW PURCHASE ORDER REQUEST
DATE
SUBMITTED February 3, 2015 CONTRACT TERM 01/31/2015 - 01/30/2016
CONTRACT
TOTAL AMOUNT
$14,484.00 REQUESTING
DEPT.
INFORMATION
SYSTEMS
SOLICITATION METHOD FOR SOURCE SELECTION
Sarah Godzicki Completed 02/03/2015 9:41 AM
Deborah Hanson Completed 02/03/2015 10:36 AM
Donald Carlsen Completed 02/03/2015 11:06 AM
Kathy Ostrowski Completed 02/03/2015 1:48 PM
John Meneghini Completed 02/03/2015 1:55 PM
Paul Rafac Completed 02/05/2015 10:11 AM
Kathy Ostrowski Completed 02/05/2015 12:56 PM
Technology Committee Pending
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Signature on File
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Requisition #
Dept. Req. #
Requisition Date
Solicitation #
Contract Service Center
F.O.B.
DESTINATION
RESO DATE VENDOR #
3565000
LN QTY U/M ITEM # DESCRIPTION FY FD AGY-ORG OBJT UNIT PRICE EXTENSION
1 1 ea 4380 Annual software license and maintenance 15 1000 1110 53806 14,484.00 14,484.00for OS Base 4380/SAS 2086-210 per license agreement 01937.
40,536.00
40,536.00
14,484.00
PER 50 ILCS 505/1
SUPPLIER:ATTENTION:
BUYER
SAS Institute, Inc.
PHONE:CITY, ST ZIP
FAX:EMAIL:
FAX: 630 407 5001EMAIL: greg.smith@dupageco.org
Procurement Services Division
421 N COUNTY FARM ROADL-400
DIVISION:ATTENTION:ADDRESS:ROOM:
03565000
Greg Smith
ADDRESS:
DIVISION:
EMAIL:
ATTENTION:
SAS Campus Drive
CITY, ST ZIP WHEATON, IL 60187
630 407 5001PHONE:
03565000
contracts@sas.com greg.smith@dupageco.org
630 407 5023
SHIP TO:
CITY, ST ZIP
FAX:919 677 4444
Cary, NC 27513PHONE:FAX:
TERMS
Greg Smith421 N COUNTY FARM ROADL-400LOCATION:
EMAIL:
ATTENTION:
CITY, ST ZIP
SUPPLIER:
PHONE: 630 407 5023
G.Smith
REQUESTED BYDELIVERY DATE
SPECIAL INSTRUCTIONS/COMMENTS:
SAS Institute, Inc.
P O BOX 406922
Atlanta, GA 30384-6922
REQUISITION TOTAL
WHEATON, IL 60187
ADDRESS:
VENDOR #
DEPARTMENT: Information Technology
DEPARTMENT: Information Technology
Purchase Requisition
919 677 8000
ADDRESS:
MAIL PO TO: SEND INVOICES TO:
SEND PAYMENTS TO:
1/31/2015 1/30/2016
CONTRACT START DATE CONTRACT END DATERESOLUTION #
VENDOR #:
01-760-7607-010
REVISED 1/11/11
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AmountID Description
Invoice 7461714
Invoice To:
SAS Installation Rep:
Invoice Date Purchase Order No. Customer Contract No.
04-DEC-14Terms of Payment
Net 30 days
U.S. Funds
Federal ID No. 561133017
Page 1 of 1
Accounts Receivable: (919) 531 9400
Sarah GodzickiDupage County IL421 N County Farm RdWheaton, IL 60187-3989
John RapseyDupage County IL421 N County Farm RdWheaton, IL 60187-3989
Total Amount Due
$ 0.00
$14,484.00
Internal InformationCYNTGA/Renewal/EMAIL
Total Tax (Tax Location : Wheaton IL Du Page County)
Total
GIDB
License Agreement No.: 01937
Submit name and/or address corrections to Customer Support atsupport.sas.com/adminservices/ or call 800-727-0025.
Payment Instructions
Reference invoice #7461714 on your remittance.
MailPaymentOnly To:
TransferPayment
To:
SAS Institute Inc.PO Box 406922Atlanta, GA 30384-6922
Credit Card Payments: https://www.sas.com/paysas
Bank of AmericaAccount #: 000041138108Routing #: 053-000-196 (ACH)Routing #: 026-009-593 (WIRE); Swift:BOFAUS3NName: SAS Institute Inc.
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Customer No.: 9422
Customer Support: (800) 727 0025 US
Tax Exemption Number: STAE9997455101
SAS and all other SAS Institute Inc. product or service names are registered trademarks or trademarks of SAS Institute Inc. in the USA and other countries. ® indicates USA registration. Other brand and product names are trademarks of their respective companies.
31JAN2015 - 30JAN201643802828-A01 08CF37OS Base SAS 14,484.00--- 6 Max MSUs
Tax Summary------------------------------------------------------------------------------------------------STATE - 6.25 % 0.00
MSU Based Pricing - see license for further details
$14,484.00
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