the abc's of keyboard shortcuts

The ABC’s ofKeyboard Shortcuts

Keyboarding 101 Windows Applications

Welcome!These examples

work in mostWindows

applications

Each letter on the keyboard has a corresponding action

associated with the Control keyKeyboard shortcuts are more efficient

than usingthe mouse

Think of them as

mini-macros

Ctrl + letter

This presentation only coversCtrl + letter

shortcuts, so the Control keyis assumed in all examples

The Controlkey is assumed

in all of theexamples

Hold the Ctrl key and tap

the letter

Then release Ctrl

ASelectsAll Text or ObjectsSelection is

constrainedby its

container

The container can be the

entiredocument

or just within a text box

Group relatedshortcuts

to make themeasier to

remember

B = Bold I = Italic U = Underline

Toggles on/offBBold Selected Text

Rememberthe pattern

on the keyboard

X = Cut C = Copy V = PasteC

Copy Text or Objects

Opens bookmarks

in some browsers

Workswith objectslike images

shapes, charts,and slides D

Duplicate Selected Objects

L = Left R = Right E = Center J = Justify

The letter Cwas already

assignedso the next

letter was used ECenter Selected Text or Objects

F = Find G = Go To H = Replace

Use the pattern on

the keyboardto group these

related shortcuts FFind – Dialog

F = Find G = Go To H = Replace

Opens a dialogwith various

Go To options listed G

Go To – Page, Section, Cell

F = Find G = Go To H = Replace

F – G - H opens the same

dialog but ondifferent tabs H

Search and Replace - Dialog

B – I - Ucorrespond

to the ribbon icons

B = Bold I = Italic U = Underline

Toggles on/offIItalicize - Selected Text

Can be usedin sequence

to test alignment

preferences JJustify - Selected Text L = Left

R = Right E = Center J = Justify

Selected textbecomes

the activelink text

Link can beinternal

orexternal K

Hyperlink - Dialog

Alignment is different

in Excel LAlign Left L = Left

R = Right E = Center J = Justify

Ctrl + Tcreates

a hangingindent

in Word

Sets the marginin Word

but creates a new slide inPowerPoint M

Left Margin Indent

These essentialshortcutswork in all

applications NNew - Blank Document N = New

O = OpenP = PrintS = Save

N = NewO = OpenP = PrintS = Save

These essentialshortcutswork in all

applications OOpen - Dialog

N = NewO = OpenP = PrintS = Save

These essentialshortcutswork in all

applications PPrint - Dialog

Use Ctrl + Wto close onlythe current document

This only works in

PowerPoint and it quits

the application QQuit – Close/Save

Use alignmentshortcuts in

sequenceto test

preferences RAlign Right L = Left

R = Right E = Center J = Justify

Use this oftenwhile workingto repeatedlysave current

changes

Opens theSave As

dialog if notpreviously

saved SSave

Ctrl + M indentsall lines

includingthe first line

Ctrl + T indents all lines but the

first line THanging Indent

Use theseshortcuts to quick

format text

B = Bold I = Italic U = Underline

Toggles on/offUUnderline - Selected Text

Thinkinverted

glue stick

X = Cut C = Copy V = PasteV

Paste

Closes only thecurrent

document

Leaves the application

openWClose the Current Document

Think scissorsor rememberthe pattern

on the keyboard

X = Cut C = Copy V = PasteX

Cut - Text and Objects

Use with Undoto test variations

Z = UndoY = Redo

Extends the pattern

Ctrl + X, C, V

Think“X-Y-Z”Y

Redo

Can be used repeatedly

to undomultiple

times

X = CutC = Copy

V = Paste Y = RedoZ = Undoz

Undo

Thanksfor

watching

Slide Deck byPeter Rushton

isharebymePracticemakesperfect

@gmail.com