the academic review process

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THE ACADEMIC REVIEW PROCESS

Top Ten Tips for 2012-2013

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Tip #10

Use current summary form:http://academicaffairs.ucsd.edu/aps/advance-train/

forms.html

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Tip #10

ACADEMIC RECOMMENDATION SUMMARY UCSD – General Campus

Last name (in caps): __ First name: __ Initial: Department: College:

CHECK ALL THAT APPLY Career review action ____ Promotion ____ Advancement to/through Step VI ____ Advancement to Above Scale Is this action: ____ Normal ____ Accel. (# of yrs)

Merit Advancement

____ Normal ____ Accel. (# years) ____ Crossover ____ Further Above Scale

Actions specific to Assistant level

____ Appraisal ____ Terminal reappointment

Other actions ____ Reappointment ____ No change ____ Career Equity Review ____ Non-reappointment

Off-scale salary actions ____ New bonus off-scale ____ New market off-scale ____ Reset market off-scale ____ Maintained market off-scale

____ Retention ____ Increased market off-scale in response to retention Deadline (if any) for candidate’s response to offer:

PRESENT STATUS:

Title (rank/step): _____________ Title code: Salary: Scale date: % of time: Basis: ___ Academic _____ Fiscal ______ Years at: Rank __ Step __ (as of 6/30/10)

PROPOSED STATUS:

Title (rank/step): _____________ Title code: Salary: Scale date: % of time: Basis: Academic _____ Fiscal ________ Effective dates: Begin ___________ End ____________

DEPARTMENT VOTE (IF APPLICABLE) Number of faculty eligible to vote : ______

Merit: For _____ Against ____ Abstain ____ Absent _____

Promotion: For _____ Against _____ Abstain _____ Absent _____

Appraisal: Favorable _____ Favorable with reservations _____ Problematic _____ Unfavorable _____ Abstain _____ Absent _____

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Tip #9

Ensure the summary form is accurate

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Tip #8

If a vote required for your action, make sure it passes the 50% rule.

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Tip #7

Use available tools:AP Web site

http://academicaffairs.ucsd.edu/aps/useful-links-staff.html

PoliciesDean’s office

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Tip #6

Ensure your department follows the steps outlined in PPM 230-29:

“Policies & Procedures to Ensure Fairness in the Review Process”

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Tip #5

Make sure referees are referred to in the departmental recommendation letter by Ref

ID letter:“Referee A”“Referee B”

etc.

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Tip #4

Use the templates provided on our website if you need referee letters for the file.

http://academicaffairs.ucsd.edu/aps/advance-train/forms.html

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Tip #3

Ensure you have the proper number of letters in your file:

Appointments # Reviews #Assistant Rank/LPSOE 3 Promotion to Associate 5

Associate/FullLSOE/Sr. LPSOE/Sr. LSOE 5 All other Promotions

All other Advancements 3

Temporary Appts 1

Acad. Admin/Acad. Coord 3

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Tip #2

• Make sure that if your proposal requires letters, that the letter writers are independent of the candidate

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Tip #1

• Don’t be afraid to ask for help:o Dean’s officeso APOL – APOL Assists