the latest in electronic student records exchange€¦ · the latest in electronic student records...

The Latest in Electronic Student Records Exchange

AACRAO Orlando March 27, 2008

TR1.377

An Update from the SPEEDE Committee

What’s happening nationally and regionally?

AACRAO SPEEDE CommitteeMarch 2008, TR1.377

The Latest in Electronic Student Records Exchange:

Facilitator:Rick Skeel, University of Oklahoma, Norman Campus

Presenter:Clare Smith-Larson, Iowa State UniversityAACRAO SPEEDE Committee

An Update from the SPEEDE Committee

An Update …

Acronyms you need to know

SPEEDE – Standardization of Post-secondary Education Electronic Data Exchange

AACRAO – American Association of Collegiate Registrars and Admissions Officers

ARUCC – Association of Registrars of Universities and Colleges of Canada

An Update …

Many folks think of SPEEDE as the process, but it’s also your AACRAO committee for data standards setting and implementation.

An Update …

Through the AACRAO SPEEDE committee, higher education institutions in the U.S. are able to collaborate on electronic data exchange with sister institutions in Canada who are members of ARUCC.

An Update …

ARUCC appoints a representative to the AACRAO SPEEDE Committee each year.

There have been several representatives from ARUCC during the lifetime of the AACRAO SPEEDE Committee.

An Update …

The SPEEDE Committee includes experienced and first-time members with previous service to the national, regional or state association and an interest and skills in electronic data exchange.

An Update …

The SPEEDE committee reflects the diversity of the overall AACRAO membership.

Potential committee members volunteer or are actively recruited.

An Update …

SPEEDE tries hard to “keep” their committee members for their expertise.

Participation in on-going projects allows for this.

An Update …

SPEEDE Committee Mission:

Develop, promote and maintain standards for the electronic student records exchange, in conjunction with appropriate national standards bodies through -

An Update …

Standards Development and Maintenance

Promotion and Education

Training and Implementation Support

Advisory and Oversight

Consulting services

An Update …

The focus of SPEEDE is on electronic data exchange and associated technology issues.

An Update …

How does the committee fit into the big picture of the sponsoring organization (AACRAO)?

Under the VP-IT, it functions in the same group with the following committees:

• Institutional Research

• Student Systems and Technology

The Latest …

Current action items for …

the 2008 AACRAO Annual Meeting (March 24-27 in Orlando, FL)

Deliver workshops and sessions

The Latest …

Current action items for …

the 2008 AACRAO Technology Conference(mid-July in Baltimore, MD)

Deliver workshops and sessions

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Current action items

Meet as a committee on Friday, March 28 in Orlando, FL

Review data standards currently under development and strategize for 2008-2009

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Current action items

Participate in weekly conference calls to discuss data standards development in the higher education community and to report on individual, group and community efforts

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Current action items

Participate in workgroup calls for developing data standards and exchange protocols for the higher education community

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Current action items

Participate in general and workgroup sessions at the 2008 PESC Fall Workgroup Summit in October 2008

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Ongoing action items

Utilize the AACRAO, SPEEDE-L, and REGIST-L member ListServs and other possible means to:

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- solicit input on SPEEDE issues

- respond to inquirers on implementation strategies

- inform the AACRAO membership of new projects and products

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Major projects being worked on

Promote the implementation of the XML College Transcript Schema

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Major projects being worked on

Promote the implementation of the XML High School Transcript Schema with PESC members, vendors and other interested parties

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Major projects being worked on

Development and approval of the XML Admissions Application Schema with PESC members and vendors

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Major projects being worked on

Promote the implementation of the Transcript Request/Response Schema in collaboration with members of PESC and interested vendors

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Major projects being worked on

Collaborate with members of PESC and interested vendors on the development of the Request/Response Degree Audit Schema

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Major projects being worked on

Collaborate with members of PESC and interested vendors in developing the college Course Inventory Schema

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Major projects being worked on

Encourage the development of parser products using the college transcript EDI <-> XML crosswalks

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Major projects being worked on

NOTE: A parser product for use at the UT SPEEDE server is being developed for future implementation

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Major projects being worked on

Maintain the Implementation Guide for the XML College Transcript

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Major projects being worked on

Maintain the Implementation Guide for the XML High School Transcript

What’s Next … ?

What’s next for the SPEEDE Committee?

The 2009 AACRAO Annual Meeting (Chicago, April 13-16)Deliver workshops and sessions

What’s Next … ?

Big projects on the horizon

Develop crosswalks for converting XML to EDI and EDI to XML for the High School (to Post-secondary) Transcript Schema

What’s Next … ?

Big projects on the horizon

Facilitate the implementation of the XML High School Transcript (to Post-secondary) Schema

What’s Next … ?

Big projects on the horizon

Promote the use of the XML Implementation Guides for the College Transcript and the High School (to post-secondary) Transcript Schema

What’s Next … ?

Big projects on the horizon

Explore the use of secure .pdf documents to exchange transcripts electronically in the broader community where data exchanges are not essential to the business process

What’s Next … ?

Next big projects on the horizon

Develop a model for the Group VI (Information Technology) committees to provide technology related consulting services

Questions?

AACRAO SPEEDE Committee March 2008, TR1.377

Products

Projects

Future Developments

Contact InformationContinuing SPEEDE

Committee Members for 2008-2009

Barry Billing bbilling@conestogacollege.caTuan Ahn Do doey@sfsu.eduRobin Greene greeners@northcarolina.eduMark Simpson marksimpson1@weber.eduRick Skeel rskeel@ou.eduClare Smith-Larson cssmith@iastate.eduTom Stewart stewartj@aol.com

Contact Information

Regist-L@mailbox.gsu.edu

SPEEDE-L@listserv.vt.edu

Check the AACRAO Website for other “useful ListServs”

More useful Web sites

SPEEDE www.aacrao.org/speede

Postsecondary Electronic Standards Councilwww.pesc.org

Internet EDI (UT Austin) Server Informationwww.utexas.edu/speede/