the new artstor: online basics

The New Artstor:Online Basics

Julia SimicUniversity of Oregon VRC2008

www.arstor.orgOIV 3.1

Table of Contents

Part 1: Accessing Artstor• Getting to Artstor: Mac vs. PC• Registration• Preferences• Instructor Privileges

Part 2: Workspace and Menu• Artstor online• Menu Bar

Part 3: Finding Images• Browsing Collections• Basic Searches• Advanced Searches• Navigating Search Results• Image Display Formats• Search Results Icons• Downloading Images

Part 4: Working with Images• Selecting Images• Creating Folders• Creating Groups• Additional Folders• Viewing Metadata• File Properties• Instructor Notes• Personal Notes• Sorting Saved Images

Part 5: Folder Administration• Access Controls• Student Usage

Part 6: Personal Collections• Uploading Personal Files• Personal Collection Administration

1.1Getting to Artstor: Mac vs. PC

http://www.artstor.orgOR

Through the Photographs, Maps and Images page off the UO Libraries homepage:

Problems with the former Artstor java interface (now referred to as Artstor Legacy) interacting with Macs and certain browsers on both platforms have been solved. The new interface runs in the browser itself and is much more stable.

Training materials from Artstor are being updated.

Artstor Legacy will be available through 2009.

Artstor is a licensed resource available to UO faculty, staff,and students. Once registered, it can be accessed from any computer. Registration from a computer connected to thecampus network is necessary.

Artstor requires: Java 1.3 or higherFlash 6 or laterCookies enabledPop-up blocker configured to allow content from Artstor

1.1

Once you are at the Artstor home page, click the Go button at the upper right.

Artstor Legacy is available here.

1.1

Registration 1.2

If you have never used Artstor before you will need to register

Click the Not registered? link at the top right and fill out the form. Your password can be anything you want—it does not need to be your email or UO network password.

Preferences 1.3

You may change your password or user profile at any time by accessingthe Preferences under the Tools menu or using the Edit my profile link beneath the Welcome box.

1.4Instructor Privileges

Users with instructor privileges can create multiple Folders, add Instructor Commentary, and upload Personal Collections to Artstor.

To obtain Instructor privileges, please contact Julia Simic jsimic@uoregon.edu or Ed Teague ehteague@uoregon.edu You will be asked to sign and return an Artstor Personal Collections waiver before the privileges are granted.

2.1Artstor OnlineOnce you have logged on you will be sent to the Home page. AllArtstor resources and tools are accessible from here. You can returnto the Home page at any time by clicking the Artstor logo.

2.2Menu Bar

History |

Find : Search and browse for images and access shared folders

Upload : Add to and manage Personal Collections

Organize : Save images and manage image groups

Share : Administer folders, find URLs and print image groups

Display Options : Control image views and sort images

Tools : Save and view citations, download the OIV and manage Preferences

: Move forward or backward through pages

: Jump back through pages

3.1Browsing Collections

All Artstor collections can be explored from the Find menu or from links at the lower left of the Home page.

Artstor organizes all collections hierarchically for easy navigation. The number in parentheses indicates how many images exist under that classification. Click on the + to expand the hierarchy, double click on the name of the classification to bring up all the images.

3.2Basic Searches

Queries that search all the metadata associated with an image can be made from the Home page or from within a found Group of images via the Basic Search box. Both options allow you to narrow your search by collection.

Basic search from the Home page

Search option from within a Group or search results (upper right corner.) Note that from here you can also narrow your search to the images you have already found.

3.3Advanced Searches

Find > Advanced Search allows for more specific queries in multiple fields, within chosen collections and by general classifications

Click on the box beside the geographical designation, object classification or collectionto select. Click again to deselect

Navigating Search Results 3.4

Search results will appear up to 24 thumbnails at a time. If the search returns more than 24 hits, pages of thumbnails can be viewed by using the navigation toolbar at the upper left.

3.5Search Results Icons

Cluster: More views of the same work are available. Click the

icon to view.

Images for Academic Publishing from the

Metropolitan Museum of Art. Click the icon for more

information.

Quicktime Virtual Reality file. Click the icon to launch Quicktime plugin (available for free.) QTVR files are only usable within Artstor’s online interface.

3.6Image Display Formats

Images from searches or Groups can be displayed in three sizes. Choices can be found under the Display Options menu. There is also a toggle button for two modes at the upper right

Small thumbnails is the default

Large thumbnails mode displays more metadata with the image3.6

3.6

Double-clicking and image will open it in a new window. By default the new window will be half the screen’s size.

To change the default to open a full size pop-up window, go to Tools > Preferences > Display Options

Or click the enlarge button to fill the screen.

+ - : Zoom in and out

: Reset window

: Pan mode

: Rotate

: Print

: Download

Clicking the download button will open a pop-up window. You must agree to Artstor’s Terms and Conditions of Use to save the image to your computer.

3.7

Working with Images 4.1

To select an image simply single-click on it. A red box willappear around the thumbnail. To de-select the image, clickon it again.

4.2Creating Folders

Folders are the building blocks for organizing images you collect in Artstor.When you register with Artstor a folder called My Work Folder is automatically created for you.

We recommend that in addition to My Work Folder you also create one Folder for each class you teach.

This is accessible only after you create a group in it through the Organize menu.

Creating Groups 4.3

Groups are the next smallest unit of organization. MultipleGroups can be housed in a Folder.

Groups can only be created after you have selected images. Click on one or more images then go to the Organize menu and choose Save selected images to > New image group.

A dialog box will open for you to choose the Folder (click once on it) and to name the Group.

Additional Folders 4.4

Additional folders can be created by Instructors limiting image group access to only users with a password, such as class participants.

Go to Share > Create folder

The first dialog you see asks youto name your shared folder. Thisname does not have to be unique.

The second box asks you to decide who can see your folder. If you wish to limit Read access to a certain group of people choose Make folder password-protected and create a new password. This password MUST be unique!

4.4You are now asked to if you want to limit Write access to only yourself orto a group of people with another password. Note: the password for Writesecurity cannot be the same as the password for Read access.

Lastly, you are asked if you would like to create Work Folders for everyone who can access the folder using either of the passwords. This is especially good if you are using Artstor for class assignments, as these work folders can be limited by date.

You can change folder options at any time by going to the My folders & image groups link on the Home page or going to Share > Manage folder(s)

Your students must access a password-protected folder by going to Find > Unlock password-protected folder.

They will be asked to supply their name and the Read or Write password you created.

4.4

4.5

Limited metadata can be seen in the Large thumbnail mode. To see full metadata and a large image, double-click on any thumbnail. A new window will open.

Click the i button for full metadata

Viewing Metadata

4.5Metadata can also be viewed by

• Clicking on an image caption in Small thumbnail mode• Clicking View Full Record in the Large thumbnail mode

4.6File Properties

Information about the image file can be viewed under the File properties tab

Note the download size field. 95% of Artstor images are large enough for classroom presentation. Those under 1024,1024 will not fill a unmodified Keynote or PowerPoint slide.

Instructor Notes 4.7

Notes can also be added to the metadata of images and made available for others to view. Choose the Instructor notes tab, then click in the blank field and type.

Click the Public button to make your notes readable and searchable. To keep your notes private, click the Hide button.

Personal Notes 4.8

Notes that only you can see can also be added to images. Click the Personal notes tab, then click in the blank field and type.

Only you have access to your Personal notes

Sorting Images4.9

Images can be automatically sorted by Creator, Title or Date by using the links at the top of the thumbnails page.

Images saved into groups can also be hand sorted by dragging and dropping the thumbnails.

5.2Access Controls

Folder titles and passwords can be added, deleted or changed under Share > Manage folder(s) > My folders tab

5.3Student Usage

You can monitor who has logged in to a folder by going to Share > Manage folder(s) > My students tab then clicking on the + icon next to folder name

You can also allow others to view your Groups or individual images by sending them the URL or cutting and pasting it into Blackboard. Go to Share > Generate image group URL or Generate image URL

This URL can be accessed by anyone at UO whohas it—even people who don’t have the password to the Folder.

5.3

Uploading Personal Files 6.1

Images not available through Artstor can be uploaded into your Personal Collection. View your personal collection from the Home page or go to Find > Browse personal collection.

6.1

Browsing your personal collection is just like browsing an Artstor collection

Click on the + to expand the hierarchy, click on the name of the classification to bring up all the images.

The first time you upload files, they will all be under My Personal Collection. You can add a groups and subgroups afterwards.

6.1Upload files from Upload > Upload to personal collection

Only 5 files may be uploaded at a time

Click upload to begin Click cancel to close

Upload metadata for your image files from Upload > Upload to personal collection > Descriptive data

Only 5 files may be uploaded at a time

6.1

6.1More than 5 images at a time can be added to My Personal Collection from the OIV. See Artstor’s Offline Image Viewer at http://www.uoregon.edu/~jsimic/instruction/oiv_for_faculty.ppt for more information.

In the OIV, select the images from the Image Palette (Shift+click for multiple images) and click the Add selected images to Artstor button or go to File > Upload selected images(s)

Personal Collection Administration 6.2

Go to Upload > Manage personal collection

All the files you have uploaded are listed in the right pane

Select an image by clicking on it. Click on the Edit Data button

The Edit box allows you to view metadata, add Commentary and Notes just like an Artstor image

6.2

Click on the field to enter or change data

Click Save after you have made changes

Click on the Show all button to see all possible fields of data

Click on the Back button to see only minimal data again

6.2To create a group within your personal collection, select Upload > Manage personal collection, and click the New Category button. Double-click New Category to rename it.

Create a smaller group by selecting a sub-group and clicking New Category.

6.2Drag and drop files from My Personal Collection or another group into the new category

For more information or assistance please contact Julia Simic at jsimic@uoregon.edu or 541-346-2209

Additional instructional materials, including the Personal Collections Permissions waiver can be found at:http://www.uoregon.edu/~jsimic/instruction