the nuts and bolts of compiling a good promotion and tenure packet

Kerstine Wanas, MHAFaculty Appointments ManagerCollege of Medicine, Office of Faculty Affairs

Who are they? How are they chosen? When do they meet? How do they make decisions? What happens next?

Available at: PromotionTenure.UAMS.edu

First time to the system- Request new user login

Once request has been granted, login using UAMS username and password

Once you login, click “Create New Request”

Fill in highlighted fields and hit “Submit”

Don’t forget secondary departments

Indicate the request for a promotion in secondary appointment on the “create request” page of the electronic database

Include letter from Chair of secondary department Note on cover of binder List on cover sheet

Once submitted, this is where you will upload documents

Within each folder is a drop-down menu of document types that may be used

Available at: https://promotiontenure.uams.edu/UserGuide.aspx

An Example of a document type in Teaching/Mentoring folder

Available at: http://www.uams.edu/facultyaffairs/Promotionandtenure/default.asp in the companion guide

Overviews may go in Teaching/Mentoring, Research/Scholarly Activities, Clinical Service and Leadership/Administrative Service.

In the CV/General Overview Section, you may like to include an overview which is a Summary of Major Activities

Publication folder

Important to label documents very clearly. This is how the committee will identify documents!

DO!

DON’ T!

Associate Professor ProfessorProfessional RecognitionoThe Department Chair, on behalf of a candidate for promotion to Assoc Professor, must present to the Promotion & Tenure Committee at least three letters of recommendation, based on assessment of the candidate’s contributions to academic medicine, from recognized authorities in candidate’s field from within or outside of UAMS, typically Professors, who have neither trained nor employed the candidate.

Professional Recognitiono The Department Chair, on behalf of a

candidate for promotion to Assoc Professor, must present to the Promotion & Tenure Committee at least three letters of recommendation, based on assessment of the candidate’s contributions to academic medicine, from recognized authorities in candidate’s field from within or outside of UAMS, typically Professors, who have neither trained nor employed the candidate. At least one letter of recommendation must be from outside UAMS and attest to the candidate’s national reputation and contributions.

Associate Professor ProfessorProfessional RecognitionoThe Department Chair, on behalf of a candidate for promotion to Assoc Professor, must present to the Promotion & Tenure Committee at least three letters of recommendation, based on assessment of the candidate’s contributions to academic medicine, from recognized authorities in candidate’s field outside of UAMS, typically Professors, who have neither trained nor employed the candidate.

Professional Recognitiono The Department Chair, on behalf of a

candidate for promotion to Professor, must present to the Promotion & Tenure Committee at least three letters of recommendation, based on assessment of the candidate’s contributions to academic medicine, from recognized authorities in their field(s) outside of UAMS, all Professors, who have neither trained nor employed the candidate.

2 – copies of the paper packet 5 – publications (BS, CS, CE – Associate Professor) 10 – publications (BS, CS, CE – Professor) Clinical Attendings are encouraged to submit scholarly

publications. The Promotion and Tenure Guidelines do not stipulate how many.

Required information:

Name

Candidate for (rank)

With Tenure (if applicable)

On the ---- Pathway

Department of ------

October 2012

Summary/OverviewLess is moreBe sure the CV is currentEasy to readSample packets are available for viewing

in OFA

Lack of documentation Activities don’t reflect time reported on cover sheet No, or inadequate, evaluations of teaching Required letters inadequate, inappropriate Wrong track

COM Promotion Tenure Page: http://uams.edu/facultyaffairs/Promotionandtenure/

default.asp

Electronic Promotion and Tenure Database: https://PromotionTenure.UAMS.edu

AAMC CV Guidelines: http://uams.edu/facultyaffairs/word%20docs/AAMC%20CV

%20Guidelines.pdf

Deliver to:Office of Faculty AffairsCentral Building (Old Hospital)Room 4D40

Monday, October 1, 20124:30 p.m. - FIRM