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The Nuts & Bolts of Getting Started with Institutional Repositories & Open Access
AMICAL Conference4 April 2012
American University of Sharjah
Abby ClobridgeDirector, Clobridge Consultingaclobridge@clobridgeconsulting.com
Overview1) Agenda for Today
2) Institutional Repositories & Open Access
3) Interoperability
4) Thinking about the future
Today’s AgendaPart 1: Strategic Planning
Part 2: Getting Content into Repositories
Part 3: Emerging Themes in Scholarly Communication – Digital Curation, Metrics, Altmetrics
Approach for Today- Definitions and foundations (presentation) - Individual reflection – how can this be
applied within my institution/environment? - Discussions, brainstorming, reporting back- Afternoon break-out sessions- Questions, comments? - Twitter & Google+
Late 1990s/2000s – Turning point for libraries, the information ecosystem, scholarly communication, technology
Support for information.
creatingcollectingdescribingcuratingdisseminatingpreserving
[ ]The Information Lifecycle
2000s: How do we think about information and knowledge?
How can we harness ICT to interact with
information in new ways?
How do we access information? Who
has access to information? What are the barriers to
access?
How can we use, reuse, manipulate,
and work with information and
data?
How can we ensure access to born-digital information in
the future?
How do we define information today?
Institutional Repositories“In my view, a university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.”
- Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for scholarship in the digital age.’
IR ContentPre-prints & post-prints (peer-reviewed articles)Born-digital scholarshipEnhanced publicationsData setsElectronic Theses & Dissertations Open Educational Resources (OERS)Grey literature – conference proceedings, technical reportsArchival materials from the institution
Institutional Repositories“… It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.”
- Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for scholarship in the digital age.’
Late 1990s – 2000s
Digitization of archival collections
Budapest Open Access
Initiative(2002)
Berlin Declaration on Open Access to Knowledge in the Sciences
and Humanities
(2003)
Bethesda Statement on Open Access
Publishing (2003)
Electronic Theses &
Dissertations (ETDs)
Library initiated
External to libraries
Changing Scholarly Information Landscape
• Demand for immediate, complete access to materials.
• Support for new forms, new content types.
• Continually-evolving landscape.
• Uses ICT for redefinition of our work.
• Usage data measure value.
Open Access (OA)“Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.” – Peter Suber, A Very Brief Introduction to Open Access
Open AccessTwo kinds of free:
1) Free cost – to consumers
2) Free of usage restrictions, access limitations
Purpose of OATo use Information Communication Technology (ICT) to increase and
enhance
dissemination of scholarship.
What does this mean? Through Open Access…
- Increased access
- Further, broader (global) dissemination
- Impact of research increases
- Increased visibility
- Funding dollars have more impact
Two Methods for Open Access:
1) Publish in an Open Access journal. [gold OA]
2) Publish in any peer-reviewed journal and deposit refereed version in an Open Access repository. [green OA]
Peer-review is critical for either method.
2012State of Open Access & Digital Repositories Today
Over 2000 repositories registered.
Directory of Open Access Repositories (OpenDOAR) – www.opendoar.orgRepository 66.org – Repository Maps – maps.repository66.org
2012State of Open Access Journals Today
Over 7000 journals
registered.
Directory of Open Access Journals – DOAJ – www.doaj.org
• OA Monographs• Enhanced publications• Linked data• Grey literature• ETDs• Digitized materials from archives & museums
2010s – Repository landscape continues to change
Types of Repository
Content
• Open Access repositories• Open Educational Resources (OER) repositories /
learning object repositories• Learning management systems / courseware• Digital asset management systems (DAMs)• Current Research Information Systems (CRIS)• ePortfolios
Types of Repository
Systems
• Research funding agencies• Publishers• Researchers• National policy makers• NGOs
2010s – Repository landscape continues to change
Stakeholders
National Institutions of Health
UNESCO, OECD, FAO, Broadband
Commission
European Commission –
FP7 Open Access Pilot
Wellcome Trust
National mandates? Denmark, Spain…
The real value of Open Access lies in the potential to aggregate research outputs, present information in different ways, and allow for new types of data extraction and analysis – all possible because of interoperability.
New IR Services, Challenges• Emphasis on curation services• Changing relationship with faculty &
researchers, publishers• Organizational challenges are vast • Technical challenges are real• Continually evolving questions surrounding
scholarly communication & publishing
A Matrix Model for Designing and Assessing Network-Enhanced Courseshttp://www.hippasus.com/resources/matrixmodel/puentedura_model.pdfRuben R. Puentedura, Ph.D. 2003. Accessed 12/7/08.
1. Substitution
2. Augmentation
3. Modification
4. Redefinition
Transformative
Not Transformative
Model of Technology Adoption
René Magritte, "La Trahison des Images" ("The Treachery of Images") (1928-9) or "Ceci n'est pas une pipe" ("This is not a pipe")
Tim O’Reilly, O’Reilly Media – “We need new mental models.”
Guiding PrinciplesAlign the program with institutional and
library strategic plans and initiatives.
Each institution is different. Every institution has its own culture, needs, and priorities. Create a program that fits your institution at this particular point in time.
Guiding PrinciplesA repository is not a static entity. It should
change over time.
Keep it simple. The easiest, simplest solution is usually the best. Don’t overcomplicate processes.
Guiding PrinciplesDon’t let technology drive decisions. Use
technology to streamline processes and solve problems, not drive policy decisions.
Consider the repository to be a production environment. Invest time and effort in developing processes that will support the 80% of situations, not the exceptions.
Guiding PrinciplesDon’t make the repository about the library.
The repository program should be designed to reflect the needs of the university as a whole.
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