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The Parish of St. Monica “Master Plan” Parish Review
Saturday January 24, 2015
“I invite everyone to be bold and creative in this task of rethinking the goals, structures, style and methods of evangelization in their respective communities.” (Pope Francis)
Topics & Presenters
Background and Rationale Components of the Vision Past History – Future Challenges – Current Concerns
Master Plan – Vision Development & Components Sources & Calculation of Cost Figures
Input from Parish Leadership
Costs Figures, Components & Phases Risk Assessment Initial Feedback Time Frame Tonight:
1 Hour
Background and Rationale
“Home” questions: What kinds of spiritual, pastoral and service programs should be
offered: Ensure parish thrives Invites non-practicing Catholics Attracts non-Catholics
“House” questions: How should facilities be repaired / modified to meet “Parish Priorities”
and fulfill the “Mission?” Liturgy Youth/Families Fellowship”
BACKGROUND AND RATIONALE:
The parish of St. Monica has need to look to - and plan for - the future. New Pastor installed School Closed / New Tenant “New Buildings” ¼ Century Old Older (and newer) Structures Aging/Declining
New Pope New Parish Initiatives / New Spirit Future Direction? Future Mission? Future Needs?
The diocese isn't going to act for us. To have a future, we have to show initiative.
REQUIRES A BOLD “ VISION” . . .
A ND A CORRESPONDING, INTEGRA TED, COMPREHENSIVE “ M ASTER PLA N.”
Answering and addressing such issues is complex ...
Components of the Vision
1. First: Consider “Must-Do” Maintenance Items ... 2. Simultaneously: Address Stated “Parish’s Priorities” of:
Liturgy Youth & Family Fellowship
3. Utilize Approach That Was:
Comprehensive, Integrated & Thus Cost-Effective Sensible & Transparent
4. Yet Be Mindful of Cost-Effectiveness:
1. “Phased-in” approach achieves most improvement - for the least cost - at each stage.
2. Avoid “missteps” requiring unnecessary future retrofitting or missed opportunities to save costs over long term.
Components of the Vision
The “House” - Campus Enhancement
The “Home” - Spiritual/Pastoral
Enhancement
The “House” - Maintenance
& Repairs The “Home” -
Parish Growth & “New Evangelization”
# of People in Parish Boundaries = 14,570
# of Catholics, Total = 3,800 (26% of Local Population)
PAST HISTORY
FUTURE ISSUES
CURRENT CONCERNS
PAST HISTORY
FUTURE ISSUES
CURRENT CONCERNS
Process So Far:
Initial meeting with:
Bishop McIntyre Secretary of Temporal Services
On-site visit of: Secretary of Temporal Services
Personal review of renderings Bishop McIntyre
Financial Feasibility Study Part 1
Financial Feasibility Study Part 2
List of Companies (Done)
RFP (Done)
Reference Checks (Done)
Pre-Selection Final Selection Timing: End of February
Begin Financial Feasibility Study Timing: March
Examine Results & Implications Facilities Committee Parish Finance Council Parish Pastoral Council Timing: Spring
Announce Results & Decision
Timing: Spring
Begin Capital Campaign Timing: Summer?
Current Concerns:
Concern: Can we afford this?
Concern: Who Decides?
Concern: What assurances do we
have from the archdiocese?
• Timing of PPA Study: “Unknown.” • Speculation? Between 2016-2018 • Further assurances ..... (next slide)
Assurances ?
If project is approved, following archdiocesan coordination/approvals required: Building Committee Capital Projects Committee Finance Office Insurance Office Office for Divine Worship Board of Consulters Archbishop Chaput
If approved, archdiocese will have a major stake in the Parish’s success.
VISION AND
DEVELOPMENT
Master Plan
Remington Group: GKO Architects:
Examined/Analyzed 2010 Parish Survey Examined/Analyzed 2013 Parish Survey
Meetings with Parish Pastoral Council
and Parish Finance Council On-going meetings with Parish Facilities
Committee On-going input from Parish Staff
Focus Group session involving
representatives of parish ministries/organizations
10 weekly meetings with Parish
Facilities Committee & Parish Staff
Focus Group session involving representatives of parish ministries/organizations
“Vision Day” Interactive Workshop - Open To All Parishioners (Creation of Master Plan Concepts)
Master Plan Sources:
Result: 10-Year “Master Plan”
Combined “Must Do” Items With Parish Priorities”
INSIGHTS FROM
PARISH LEADERSHIP
Vision and Master Plan Development
Do Nothing Critical Repairs Only
Pros: Zero Initial Cost
Cons: Facilities Degenerate Safety Issues Inhospitable Environment for
Worship, Fellowship, Youth/Family Activities
No Potential for Growth
Pros Low Initial Costs
Cons: Necessary Retrofitting Higher Future
Rebuilding/Reconstruction Costs Not Setting Parish Up for Growth
Risk Assessment:
1. Perform Critical Repairs 2. Revisit/Reapprove Upgrades Later
* Perform Critical Repairs + * Additional Upgrades + * Future Enhancements
Pros: Lower Initial Costs Reduces “Some” Cost Duplication
(“Soft” – Not Construction Costs) Setting Up / Planning For Future
Growth
Cons:
Necessary Retrofitting Higher Future
Rebuilding/Reconstruction Costs Need for Re-Approvals From
Archdiocese
Pros: Lowest Overall Project Costs Optimal Setup For Future Growth
Cons: Larger Overall Cost Larger Budget Plan Needed Parish’s Need to Finance New Debt
Service
Risk Assessment:
Critical – Next 18 Months Serious – 1 – 2 Years
Locations: Church building School Parish Center
Boilers Ventilation Ducts Air Conditioning & Air Handlers Pumps and Piping Electrical (Lights and HVAC) Audio
Shingled Roofing (Church & Gym) Church Acoustics Church Lighting Facilities and space for: Youth & Families Fellowship/Welcoming Enhancement of Liturgy
Must-Do Items
The Parish of St. Monica “Master Plan” Parish Review
Saturday January 24, 2015
Michelle Flowers, Remington Group Michael O’Rourke, GKO Architects
The Church of St. Monica’s Master Plan Development Process
MASTER PLAN DEVELOPMENT PROCESS
1. Review the maintenance list provided by St. Monica’s staff.
2. Break up maintenance list into 3 categories and prioritize the lists.
St. Monica's Church Expenditures
Deferred Maintenance
Capital Improvements
Mission Driven Parish
REVIEW PARISH PRIORITIES
1. Examine and Analyze the 2010 and 2013 Parish Surveys. a. The Top 3 Parish Priorities and areas for Potential
Growth include: a. Liturgy b. Youth and Family c. Fellowship
2010 PARISH SURVEY RESULTS
St. Monica's Survey Results (2010)
Areas of Most Growth Potential
Ranked by area's with the most growth potential 2010 2010 2010 2010 Importance Rating Delta Ranking important - critically good - outstanding Importance to Rating Programs for Youth 92% 55% 37% 1 Programs for Family 86% 58% 28% 2 Programs for Seniors 73% 46% 27% 3 Quality of Preaching 98% 74% 24% 4 Religious Education Program 91% 67% 24% 4 Opportunities to Learn 90% 66% 24% 4 Opportunities to Serve 94% 75% 19% 5 Welcoming Community 96% 80% 16% 6 Programs for Women 70% 54% 16% 6 Programs for Men 68% 65% 3% 7 Social Functions 73% 71% 2% 8 Quality of Music 84% 84% 0% 9 Church Environment 92% 93% -1% 10 CYO Programs 75% 79% -4% 11
2013 PARISH SURVEY RESULTS
St. Monica's Survey Results (2013)
Areas of Most Growth Potential Ranked by area's with the most growth potential
2013 2013 2013 2013
Importance Rating Delta Ranking
important - critically good - outstanding Importance to Rating
Programs for Youth 88% 49% 39% 1
Programs for Family 89% 54% 35% 2
Programs for Seniors 77% 49% 28% 3
Welcoming Community 94% 78% 16% 4 Religious Education Program 83% 69% 14% 5
Quality of Preaching 96% 83% 13% 6
Opportunities to Learn 87% 74% 13% 7
Opportunities to Serve 92% 90% 2% 8
Church Environment 93% 94% -1% 9
Music @ Events 60% 62% -2% 10
Quality of Music 82% 85% -3% 11
CYO Programs 66% 70% -4% 12
Social Functions 74% 91% -17% 13
Programs for Women 74% 92% -18% 14
REVIEW PARISH PRIORITIES AND BEGIN PROGRAMMING
We then took the top 3 parish priorities and developed a list of 6 questions for each of the parish programs. 1. Describe the program? 2. To what age group(s) will it be offered? 3. What kind of gathering /meeting space will be
needed? 4. How many groups will be formed and how many
people will be in each group? 5. Is there an existing room(s) that will work? 6. What else does the room need to be successful?
REQUEST FOR PROPOSAL FOR ARCHITECT
1. The responses to the 6 questions were summarized into a spreadsheet that was then used in the RFP for the selection of the Architect.
2. The RFP was sent to 5 architecture firms. The building committee then evaluated the proposals and narrowed it down to 2 firms.
3. The two firms were then invited back and given a “Design Challenge”
DESIGN CHALLENGE
1. The transition from secular space. How would your firm approach modifying the existing entry to include a place for coffee and donuts as well as a welcome center and gathering area. Through oral presentation and visual aids (renderings, elevations, etc.) explain how your firm would approach the design of this transition and provide a concept plan for discussion.
2. The acoustics within the church is a critical part of the worship experience. What would the firm consider to be a successful solution to the acoustics issue?
GODSHALL KANE O’ROURKE ARCHITECTS, LLC 12 East Butler Avenue, Suite 205, Ambler, PA 19002
T: 215.646.2003 F: 215.646.5707 www.gkoarchitects.com
Presented by:
P. Michael O’Rourke, AIA
Church of Saint Monica
Master Plan
Presentation
January 24, 2015
Church of Saint Monica
Master Plan
• A chance to plan for current and future needs so
that there is a seamless development process
without “missteps”.
• Bold vision for future of St. Monica that promotes
growth for the Parish.
• Address Parish’s critical goals:
• Liturgy
• Youth / Families
• Fellowship
• Consider ways that the Master Plan can be
“phased” over time.
Church of Saint Monica
Feasibility Study Steps
1. Identification of Parish Goals for Master Plan
2. Existing Conditions Assessment Tour & Report
3. Meet with Parish Committees and Leadership
4. Identification of current and future spatial needs
5. “Vision Day” Interactive Workshop with Parish
Church of Saint Monica
Feasibility Study Steps
6. Preparation of Initial Master Plan Concepts
7. Preparation of Maintenance List Pricing and
Priorities
8. Preparation of Preliminary Master Plan and
Phase One Budget Scenarios
9. Refinement of the selected Master Plan and
related Budget Scenarios
10. Preparation of Final Renderings
• Unveiled to Parish on 12/21/2014
Church of Saint Monica
Master Plan – Site Plan
Church of Saint Monica
Master Plan - Building
Church of Saint Monica
Master Plan – Aerial View
Church of Saint Monica
Master Plan – Phasing Components
Church of Saint Monica
Master Plan – Youth Room
Church of Saint Monica
Master Plan – Cafeteria (Families / Fellowship)
Church of Saint Monica
Master Plan – Church
Church of Saint Monica
Master Plan – Church
Church of Saint Monica
Master Plan – Church
Church of Saint Monica
Master Plan – Church
Church of Saint Monica
Master Plan – Future Parish Ministry Center (Fellowship / Admin / Youth)
Church of Saint Monica
Phase One Project: Potential Options
Option One –
CRITICAL MAINTENANCE ITEMS & CHURCH ACOUSTICS
• Renovations to Youth Room, Cafeteria, & Hagenbach Room
• Critical Short-Term Church Maintenance Items
• New Shingle Roofing on Church and Gym
• Acoustical Modifications in Church
• New Sound System
• Critical Short-Term Parish Center Maintenance Items
• Critical Short-Term Old & New School Maintenance Items
• Critical Short-Term Rectory Maintenance Items
• Church Exterior Stucco Repair and Finish Re-coating
ESTIMATED PROJECT COST: $1,299,408
Maintenance Items Heavy Renovations
Church of Saint Monica
Phase One Project: Potential Options
Option Two –
CHURCH RENOVATIONS & SELECT CRITICAL MAINTENANCE ITEMS
• Renovations to Youth Room, Cafeteria, & Hagenbach Room
• Narthex Expansion and Renovations
• New Portico
• New Stair in Bell Tower (remove floor)
• New Mechanical Room (above existing Narthex)
• New Choir Loft (reinforce structure)
• Acoustical Modifications in Church
• Modify Existing Choir Area (to expand for additional pews)
• New Sound System
• Lighting System Modifications in Church
• New Shingle Roofing on Church and Gym
• Church Exterior Stucco Repair and Finish Re-coating
• Select Critical Short-Term Items from Maintenance List
ESTIMATED PROJECT COST: $2,955,018
Maintenance Items Heavy Renovations Church Improvements Narthex Expansion
Church of Saint Monica
Phase One Project: Potential Options
Option Three – CHURCH RENOVATIONS, WELCOME CENTER ADDITION, & SELECT CRITICAL MAINTENANCE ITEMS
• Renovations to Youth Room, Cafeteria, & Hagenbach Room
• Welcome Center Addition
• Narthex Expansion and Renovations
• New Portico
• New Lift (for barrier-free access) & Stair in Bell Tower
• New Mechanical Room (above existing Narthex)
• New Choir Loft (reinforce structure)
• Acoustical Modifications in Church
• Modify Existing Choir Area (to expand for additional pews)
• New Sound System
• Lighting System Modifications in Church
• New Shingle Roofing on Church and Gym
• Church Exterior Stucco Repair and Finish Re-coating
• Select Critical Short-Term Items from Maintenance List
• Renovations at Rectory / Parish Offices
ESTIMATED PROJECT COST: $4,077,018
Maintenance Items Heavy Renovations Church Improvements Narthex Expansion Welcome Center Add. Choir Loft Modifications
Church of Saint Monica
Master Plan
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