this is an instruction how to use the new ekv- timesheet

This is an instruction how to use the new EKV-timesheet.

Your new time sheet will look like this

Enter the number of the monthThis will update the timesheet with the right dates.

Click on ”Update Project list”. The latest project list can always be found on the Time sheet FAQ page on explore-polygenerations website.

If you have worked on the same project as last month and there have been no changes in project number or project leader, there is no need to update the project list.

It is important to enter both one’s first and last name

The actual spread sheet for hours differs little from the old one, with two exceptions:• Type of project• Type of time (important when worked

hours extend past the regular 40 per week.) • Saving the time-sheet is done by clicking

on the icon.• You can sign the time-sheet by clicking on

the icon the the bottom left corner.• You don’t need to download a new

timesheet each month - Just update the project list.

Type of project (research, teaching absence)

When the project number is entered the field with the project title is updated automatically.

Select the type of time (important to indicate when ”non-paid” time has been spent on a project. This is indicated by selecting Mertid

Förberedelsetid = Preparation time

Handledning = Advising (of /PhD/MSc/students)

Kursutveckling = Course development

Mertid = Additional time

Salstid = Classroom time

Övrigt tid = Other time

Enter the number of hours worked on the project

In the far right columns there is a summery of the hours worked, and how much of the persons total time that has been spent, on each project.

If you want to keep track of your accumulated hours over the year, the last three columns can be used for this. Click in the red and gray box at the end of the month and all the hours will be added.

This is only for your own personal use.

By cklicking on the button at the bottom of the spread sheet…

…the date and signature will appear!

Saves the time sheet under a correct name. Please don’t press ctrl + S, please.

Don’t bother with this buttonIt will ask for a password.

Everything is automatically updated in this spreadsheet that imports all the timesheets.

I like to call it the ”mother-ship of all spreadsheets”.

And why do we do this?