time mgt may08

TIME MANAGEMENTDr. R.P.R. Nair

Structural Consultant(Formerly Professor, Government Engineering College,

Thrissur)

Special Remembrance

Prof. (Dr.) K. Seetharamulu(Formerly, Professor, IIT Delhi)

My most illustrious Guru

Special Remembrance

Mr. N.K. Sidharthan(Formerly, Principal, S R P Valappad)

Acknowledgement BigLeap Academy,

Trichur

TIME IS CONCEIVED AS A SUCCESSION

OF EVENTS

TIME AND TIDE WAIT FOR NONE

TIME IS NOT ELASTIC

TIME CAN NOT BE ACCUMULATED LIKE WEALTH OR RAW MATERIALS

TIME IS A RESOURCE

IF TIME IS MANAGED WELL • YOU CAN BE SUCCESSFUL IN BOTH PERSONAL AND PROFESSIONAL LIFE

SPARE SOMETIME IN LEARNING TO MANAGE YOUR TIME BETTER

BUSY?• EXECUTIVES

• COMMITED DOCTORS

• WOMEN JUGGLING CAREER AND FAMILY

• TEACHERS WHO CONSIDER “TEACHING AS A PASSION AND NOT A PROFESSION”

-ARE ALL BUSY

• “ looks ahead. looks back. is too busy to look.”

Youth Old ageMiddle age

BUSY

Chaotic and Disorganised

Calm and Effective

THIS ENHANCES“Effectiveness – quotient”.(optional utilisation of time)

“Every morning in Africa, a deer wakes up, it knows it must run faster than a lion or it will be killed…every morning a lion wakes up; it knows it must run faster than a deer or else it will starve to death. It does not matter whether you are a lion or a deer…when sun comes up, you better be running…physically or mentally or both to catch up with time”.

VALEDICTORY SESSIONPROGRAMS

1. Prayer2. Welcome Speech3. Presidential Address4. Valedictory Address5. Felicitation And Release of Proceedings of

Conference 2005 on CD6. Price Distribution Ceremony

7. Vote of Thanks:8. Feed Back from participants

VALEDICTORY CEREMONY AGENDA4.10-4.12 Prayer(2 min)4.12-4.22 Welcome Speech(10

min)4.22-4.32 Presidential

Address(10 min)4.32-4.42 Valedictory

Address(10 min)4.42-4.52 Prize Distribution(10

min)4.52-5.00 Feed Back(4x2 min)5.00-5.05 Vote of Thanks(5

min)National Anthem

KNOW YOUR TYPE

Know you!

Do you function better in the morning or evening?

Know you!What type of worker are you – or ?

INTENSIVE

EXTENSIVE

EXTENSIVE• NEED LONGER TIME FOR A TASK• NEED FEW BREAKS

INTENSIVE• WORK WITH GOOD

CONCENTRATION• NEED MORE BREAKS

Know you!

Do you require people around you or are you task oriented?

PEOPLE AROUND• Like company• Not interested in paper work

TASK ORIENTED• Aloof• Paper oriented

Know you!

Are you the COMPULSIVE type or the LAID-BACK type?

LAID BACK TYPE• PROCASTINATION• PILING UP OF WORK• QUICK DIVERSION FROM WORK

COMPULSIVE• WORK TOO MUCH WITHOUT

RELAXATION• MUST RELAX• SHOULD DELEGATE

SO• SELF CONTROL• SET DEADLINES• AVOID GOSSIP

Know you!

Are you DIFFUSION style manager or FOCUSSED – STYLE manager?

DIFFUSION Style• Multitask• Delegate routine work• Delegate detailed work• Always keep trackFOCUSSED Style• One at a time• Fully involved from start to finish• Take only one project with maximum benefit

“Intellectuals solve problems; geniuses prevent them”

- Albert Einstein

Know you!

Do you have a personal sense of time or a time log?

Know you!

Try an exercise

Know you!

Take 2 weeksDivide each day into one-hour intervalsWrite down what you do in this time

Know you!

At the end of the week, EXAMINE your time log

Know you!

You may find:Little time goes into priority activitiesMore time into activities like tea-break, waiting at bus/rail terminals, unwanted phone calls, casual watching of TV programs, lengthy conversations etc…

Know you!

What is the solution?

ORGANISE YOURSELF

HOW?

Here are some tips

Prioritise your work on a daily basisUse daily planner/ diary

“Lack of planning results in overcrowding of activities, leading

to a drastic reduction in efficiency”.

At office or at homeClear the junk

Avoid searching time

Write it outTake notes in meetings

Be punctual in appointments

“ The trouble with being punctual is that nobody’s there to

appreciate it.”

Be brief on the phone“What orators lack in depth, they

give you in length”.

Fix closing time for meetings

Practice concurrent jobsUse effectively the traveling

timeLearn the art of decision

making

LISTEN TO YOUR BIOLOGICAL CLOCKRelax

“ The cyclone derives its power from a calm centre. So does a man. Out of relaxation comes driving energy. ”Find time for meditation, focused breathing.

Brain and body needs rest.

“He who can not find time for exercise, will have to find time

for illness”.

Be innovative

Human mind is like a parachute. It works better when it is open!

Often Ask to Often Ask to yourself:yourself:

What am I doing?What am I doing?

Why am I doing?Why am I doing?

How am I doing?How am I doing?

Is it related to what

I would like to achieve?Can I

delegate this to

Someone?

Can I do something differently without

disturbing the Output?

“The great pleasure in life is doing what people say; you can not do”.

and as they come nearer you will find yourself lifted up to meet

them”.

“Difficulties are like waves,they can not hurt you if you face them,

“Success does not mean that we will not stumble or fall.

It means that after every fall there is a new determination

to get up again and to keep climbing”.

“ “ If we want to have a better world, If we want to have a better world, we have to invest in its future we have to invest in its future and the future of the world isand the future of the world is

children .”

Special Gratitude:

My Beloved Students

Namaste

Salutations!