tips to reduce multitasking in virtual meetings
Post on 11-Jul-2015
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www.virtualteambuilders.com Follow us at: http://twitter.com/virtual_teams http://virtualteambuilders.wordpress.com/
Tips to Reduce Multitasking in Virtual Meetings
We are all guilty of doing it; at home, at work, and in almost every aspect of
our lives. The ability to multitask comes easy for most of us, especially when we
are in virtual team meetings. The possibility to multitask and for distractions
surrounds us; through e-mail, phone calls, other employees, completing other
assignments, and the list goes on. Although they may personally feel they are
being productive, how does the rest of the team feel? Is this person slowing down
the meeting process? Are they actively engaged in meetings and providing
intelligent and tangible input?
Virtual Team Builders has been able to compile a few tips to help reduce and
avoid multitasking by yourself and team members.
Let people know that multi-tasking is not an option
Prepare rules of conduct and engagement with team members to abide by in
meetings
Contact each attendee before the meeting to encourage engagement
Keep the meeting on schedule with respect to the agenda
Make your meetings interactive enough to hold attention
Call on people for input at least every 6 minutes
Make everyone accountable for something in the meeting
Rotate the roll of facilitator to force engagement from unwilling members
Encourage interaction and multiple speakers during the meeting
Avoid large number of people in meetings, include only members necessary
in meetings
www.virtualteambuilders.com Follow us at: http://twitter.com/virtual_teams http://virtualteambuilders.wordpress.com/
Ensure all mobile devices are turned off prior to the start of the meeting
Enforce a “no mute” rule in meetings
Conduct yourself in the same manner as if it were a face-to-face meeting
(i.e you would not check your e-mail or talk to someone on another phone)
To avoid interruption place a sign or allow others in the office to know you
are in a meeting
Analyze the area where you will be when attending the meeting, avoid areas
of high congestion and distractions
Remove distractions from areas of meeting
Address the person who is multitasking of their distraction from the team
It is your personal responsibility, set in your mind and remind yourself
throughout the meeting to stay focused on the task at hand
These basic multitasking tips can help not only yourself but other team
members to help create more dynamic and effective meetings with less
distractions and multitasking.
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