title slide (1) - indiana · 2020. 2. 18. · • john smith moves to avon late february of his 4th...
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Michelle TubbsAssistant Director of Data Reporting
UNITE MeetingApril 2019
@EducateIN
• Reporting period is May 6th – June 7th
or five days after the end of your school year.
• The reporting period will open at 8:00am and close at 4:00pm EDT on June 7th.
• Contact STN Support if your school calendar is after June 7th to make arrangements to submit data.
DOE-AD (Additional Student Information)
@EducateIN
Report ALL qualifying students!
• Students identified and receiving High Ability services generate grant dollars.
• Students identified and meeting the definition of McKinney-Vento-Homeless at any time during the school year generate grant dollars.
DOE-AD (Additional Student Information)
@EducateIN
NEW validations for 2018-2019 school year reporting!
1) Exit Date can not be reported prior to the Entry Date. 2) Multiple records entered for a student can not have
overlapping dates. An internal error message will be generated (similar to RT/EM).
3) Students reported with less than 10 consecutive days will fail.
DOE-AL (Alternative Education)
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Reporting period May 13th 8:00am - July 12th at 4:00pm EDT
Reporting period May 13th 8:00am – July 5th at 4:00pm EDTCalendars must be Certified before Submission of Data
DOE-AT (Attendance)
@EducateIN
Real Time submitters:
• Accountability School must match on both AT and RT
records reported.
• Grade level reported on AT must match grade level
reported on RT.
EACH YEAR MAKE SURE TO SUBMIT ALL YOUR PERIOD 1 “C” DATA!!
Did you forget? Did you miss the deadline? Did you miss an employee?
“C” (Certified Staff Data)
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Missed Period 1 “C” Data?
• Submit your Period 1 Data during Period 2 opening May 1, 2019 at 8:00am
• Period 2 data will not be included on the DOE-EE Source file.
• Missed data can still be submitted by a locally created EE file.
“C” (Certified Staff Data)
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BENEFITS OF SUBMITTING YOUR PERIOD 1 “C” DATA!!
DOE-EE Source File is generated and available to only those schools that submit their CP and CC data in period 1.
The source file will not be available if no period 1 data was submitted. Any missing or inaccurate data submitted will result in an inaccurate source file.
Any inaccurate EE data submitted will result in inaccurate IGM data provided back to the school.
DOE-EE Source File
@EducateIN
• DOE-EE data is used to generate IGM (Individual Growth Measure) ratings used in educator evaluations.
• IGM data is provided back to only those schools that submit data.
• DOE-ER provides the final summative rating for each certified staff in a corporation and is reported to the State Board of Education.
• ER ratings assist in determining the local distribution of Teacher Appreciation Grant (TAG) funding to all eligible certificated staff members.
DOE-EE (Educator Evaluation) and DOE-ER (Educator Evaluation Rating)
@EducateIN
Report ALL Graduating Students including early and late graduates.
Contact – Courtney Hott, School Counseling Specialist chott@doe.in.gov
Cohort Concerns – contact schoolaccountability@doe.in.gov
DOE-GR (Graduate)
@EducateIN
Reporting period May 17th 8:00am to October 4th at 4:00pm EDT
Guidance for Reporting Graduate Pathway Data!!
Field 7-Postsecondary-Ready Competencies• Reporting graduating students with code 05=State and Industry
recognized Credential or Certification and Code 07=Career-Tech Ed Concentrator should have records reported through InTERS.
• Reporting code 09=Locally Created Pathway then field 8-Local Pathway must have a locally created pathway code entered.
• Reporting code 10=Waiver from Postsecondary-Readiness Competency can only be selected when reporting diploma types 04=General or 13=Core 40 only AND field 6-Employability Skills has codes 1, 2, or 3 submitted.
Graduate Pathway Data
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Students meeting both Graduating Qualifying Exams (GQE) and meeting a Graduate Pathway; how is data reported?
Graduate Pathway Data
@EducateIN
The department recommends students meeting both GQE and a Graduate Pathway be reported as a traditional graduate. Pathway data is not required for reporting these students’ graduate data.
Postsecondary-Ready Competencies concerns: DOEGradpathways@doe.in.gov
Locally Created Pathways; existing, application and guidance:https://www.doe.in.gov/locally-created-pathways
Graduation Pathway Policy:https://www.in.gov/sboe
Graduate Pathway Resources
@EducateIN
Reporting period May 1st 8:00am – June 28th at 4:00pm EDT
• Report students that qualified and received homebound or hospitalized services for a minimum aggregate of 20 instructional days anytime during the current reporting school year.
• DOE-HB is now reported at the end of each school year to identify students receiving services from July 1st to June 30th.
DOE-HB (Homebound/Hospitalized)
@EducateIN
• Rosters are uploaded to Pearson and AIR (assessment vendors) based upon RT-EM (enrollment records) provided from schools in the STN Application Center.
• Entering or Exiting a student will add and remove the student from the TIDE roster.
• Pearson roster may be maintained locally after the initial file is transferred from IDOE.
• Accommodations submitted for a student will remain with the student when transferring to another Indiana school. Submitted accommodations follow the student.
DOE-TL (Testing Labels)
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• Students without an IEP requiring an accommodation are submitted to the department identifying the assessment and the type of accommodation.
• Students with an IEP should have accommodations identified in a finalized IEP (not proposed) associated to the assessment.
DOE-TA (Testing Accommodations)
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Changes to student data? New accommodations? Student entering or exiting?
• Upload RT-EM files by 3:30pm EDT. • Upload TA file by 3:30pm EDT with accommodation
corrections.• Finalized Indiana IEP changes made by 3:30pm EDT.
• Submit only corrected data to assist in file processing! • Utilize app center input form area to assist in processing!
DOE-TL/TA (Submission Timelines)
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Reporting Period July 5th 8:00am – Sept. 16th 4:00pm EDT
• Identifies students receiving Title services and the type of services.
• Public schools report data for ALL identified title schools, including non-public and neglected institutions, in their geographical area.
• Charter schools report data for students receiving services at their school.
• Data is used to measure the usage of Title 1 dollars and implementation of Title 1 programs.
DOE-TI (Title 1)
@EducateIN
Data Reporting Support Team
@EducateIN
Linda Turner Senior Support
Specialist
David Licht Support
Specialist
Susan Day Support
Specialist
Jason Stephens Support
Specialist
Selina Snelling Support
Specialist
STN Support Hours: Monday-Friday 7:00am to 5:00pm
STN Support Line: 317-232-0808
STN Help Ticket: https://help.doe.in.gov
Questions?
@EducateIN
Chris KatesDirector of Leadership & Innovation
DOE-EE (Educator Evaluation) Presentation
@EducateIN 21
Opened April 15, 2019 - Closes May 24, 2019
• Teacher Evaluation: Required by 511 IAC 10-6-4(a)(1)
• Student-to-teacher linkages
• Individual Growth Measure (IGM)
• Grades 4-8 math and English/language arts teachers reported
DOE-EE (Educator Evaluation) – Why Report?
@EducateIN 22
• DOE does not dictate attendance requirements (out of state,
transfer, etc.)
• Students can be connected to more than one teacher (e.g.
co-teaching scenarios)
• If an STN is linked to an SPN & the STN produces a Student
Growth Percentile (SGP), the SGP will contribute to the
teacher’s IGM calculation
• EE does not filter out connections in any way, shape, or form
• Bottom line: What is submitted is calculated
DOE-EE (Educator Evaluation) – Local Policies
@EducateIN 23
• 3rd grade student John Smith takes ISTEP at Carmel Elementary.
• John Smith is enrolled at Carmel Elementary in August of his 4th
grade year until the middle of February.
• John Smith moves to Avon late February of his 4th grade year.
• John Smith takes the 4th grade ISTEP in Avon.
• If Avon links Johnny’s STN to the SPN of his 4th grade teacher in Avon, Johnny’s SGP will effect the Avon teacher, despite the fact
that Johnny spent the majority of the year in Carmel.
DOE-EE (Educator Evaluation)Local Policies Example
@EducateIN 24
• LEA’s should develop internal policies
• Policies should be in writing, could be included in Staff Performance Evaluation Plans
• Policies should be developed transparently and with multiple stakeholders
• Principals should review EE rosters with individual teachers each spring (before the district coordinator submits)
DOE-EE (Educator Evaluation)Best Practice
@EducateIN 25
https://www.doe.in.gov/it/data-reporting-help
DOE-EE (Educator Evaluation) Data Reporting Help
@EducateIN 26
STN Support Create a Help Deskhttps://help.doe.in.gov and 317.232.0808
IDOE Educator Effectiveness and Leadership
Email: EEL@doe.in.gov
Educator Effectiveness and Leadership Webpage
https://www.doe.in.gov/effectiveness
Data Reporting Help Page - Training Posted
https://www.doe.in.gov/it/data-reporting-help
•
DOE-EE and DOE-ER – Contacts and Resources
@EducateIN 27
Questions?
@EducateIN 28
@EducateIN
Stephen BalkoDirector of School Building
Security
Student Safety Reporting
Why?
@EducateIN
Content Slide (1)
@EducateIN
State Law
• Indiana’s Student Safety Reporting law requires school corporations to report student bullying and arrest data for each school.o Per IC 20-34-6 arrest data must be submitted by the Department of Education to
the Indiana Legislature and the Criminal Justice Institute each yearo Per IC 20-34-6 Bullying data must be posted by the Department of Education
each yearo Per IC 20-26-18 Gang-related data must be submitted by the Department of
Education each year to the Governor and General Assemblyo Per IC 20-20-4-13 Restraint and Seclusion instances must be included in APR
(Annual Performance Review)o Per IC 20-20-8-8 Suspension and Expulsion data must be included in APR
Content Slide (1)
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Impacts
• These data are used for public, state, and federal reporting.
• Restraint and Seclusion counts are also gathered for inclusion in APR
• External and internal data requests
Reporting of Events
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Content Slide (1)
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Not Resulting in a Suspension or Expulsion
• Bullying: Report each event of bullying by category; (1) physical, (2) verbal, (3) social/relational, (4) written/electronic communication or combination of any involving a student of the school corporation.
• Criminal Gang Related Events: Report each event of a criminal gang related investigation disposed of internally or referred to local law enforcement
• Arrest Events: Report each arrest of students on school corporation property, including arrests made by law enforcement officers, security guards, school safety specialists, other school corporation employees and any citizens arrests. Report each arrest of students off school property that resulted from a school corporations employee’s contact with law enforcement personnel.
Content Slide (1)
@EducateIN
Suspension or Expulsion
• In-School Suspensions: Student is removed from an assigned class or activity to another setting in order to maintain an orderly and effective educational system.
• Out-of-School Suspensions: If instruction provided to a student who is suspended does not meet the definition of instruction time, the suspension should be counted as an out-of-school suspension. Students can be suspended while waiting on an expulsion hearing
• Expulsion: Report expulsion data for the school year in which the disciplinary action was imposed on the student. Report total number of days expelled in the current report year and the disciplinary action occurred (excluding any days that carry into the next year) If student was suspended and disciplinary action was imposed on the student, only report the expulsion, days suspended will be considered expulsion days.
Content Slide (1)
@EducateIN
Criminal Gang Activity
• Report each event of criminal gang related investigation disposed of internally or referred to local law enforcement.
• Definition: When a student who knowingly or intentionally actively participates in a criminal gang, or a student who knowingly or intentionally solicits, recruits, entices, or intimidates another individual to join a criminal gang.
• Reporting of what is considered gang activity will be defined by the local school(s) and may be subjective to what is considered a gang issue.
Content Slide (1)
@EducateIN
Arrest
• Report each arrest of students on school corporation property, including arrests made by law enforcement officers, security guards, school safety specialists, other school corporation employees and any citizens arrests. Report each arrest of students off school property that resulted from a school corporations employee’s contact with law enforcement personnel.
Content Slide (1)
@EducateIN
Bullying
"Bullying" (per IC 20-33-8-.2) means overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner (including digitally or electronically), physical acts committed, aggression, or any other behaviors, that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the other targeted student and create for the targeted student an objectively hostile school environment that:
Content Slide (1)
@EducateIN
Bullying
(1) places the targeted student in reasonable fear of harm to the targeted student's person or property;(2) has a substantially detrimental effect on the targeted student's physical or mental health;(3) has the effect of substantially interfering with the targeted student's academic performance; or(4) has the effect of substantially interfering with the targeted student's ability to participate in or benefit from the services, activities, and privileges provided by theschool.
Content Slide (1)
@EducateIN
Bullying
• Physical bullying: involves hurting a person’s body or possessions. It includes hitting/kicking/punching, spitting, tripping or pushing, taking or breaking someone’s things, and making mean or rude hand gestures.
• Verbal bullying: involves saying mean things. It can include teasing, name-calling, inappropriate sexual comments, taunting, or threatening to cause harm.
• Social/relational bullying: involves hurting someone’s reputation or relationships. Social bullying involves telling other children not to be friends with someone, leaving someone out on purpose, spreading rumors about someone, or embarrassing someone in public.
• Electronic/written communication involves cyber-bullying, collective or group note writing, any bullying undertaken through the use of electronic devices (computer, cell phones).
Content Slide (1)
@EducateIN
Bullying
Considerations in determining if the behavior meets the definition of bullying:
• The history between the individuals. Have there been past conflicts? Have these individuals had a dating relationship? (This may not be considered bullying)
• Power differential. Is there an imbalance of power? (Power imbalance is not limited to physical strength.)
• Repetition. Has this or a similar incident happened before? Is the individual worried that it may happen again?
• Are any of the individuals involved with a gang? (This may result in interventions different from bullying.)
Content Slide (1)
@EducateIN
Reporting Incident Numbers
• Incident numbers are to be unique to the discipline action and not the student.
• Incidents involving more than one student are reported with the same incident number
• Students suspended and then expelled will be reported with one record, one incident number, and should be reported as expelled only.
Content Slide (1)
@EducateIN
Reporting Incident Numbers
Students suspended pending an expulsion, but not expelled: If a student is placed on some alternative discipline, such as a behavior contract or a “16A,” in lieu of an expulsion, is permitted to return to school and then violates the alternative discipline, i.e. the behavior contract, leading to an expulsion, the student’s initial suspension and subsequent expulsion are to be reported as separate incidents – one reporting for the suspension and another for the expulsion. The second incident, leading to expulsion, is considered a separate event, independent of the initial suspension and is to be reported as such.
When?
@EducateIN
Content Slide (1)
@EducateIN
Reminders and Deadlines
• Reminders will be sent starting in May.
• We will be following up on an individual basis if submissions are not being made.
• Reporting closes on June 14, 2019.
• Bullying information will be posted to the Indiana Department of Education website in the fall.
@EducateIN
Brandon MyersOffice of Special Education
Special Education
@EducateIN
State Dollars Distributed for Indiana Fiscal Year 2019
Public APC Dollars (Ages 5B-22) $545,674,180.00
Public Preschool Dollars (Ages 3-5A) $36,533,750.00
Total Public Dollars $582,207,930.00
Choice APC Dollars (Ages 5B-22) $1,738,684.00*
Total Dollars $583,946,614.00*
*Choice schools return the prorated portion of the state grant for students for whom the CSEP is revoked during the year.
@EducateIN
Opens May 1! Training Video for the EV:
https://www.youtube.com/watch?v=-DjqqmrSH8k
Close date for monitoring year FFY2018: June 30
Close date for collection: July 19 Data verification and analysis in August
and September
@EducateIN
Review with data in Indiana IEP Only report instructional days for traditional (i.e. non-First Steps)
evaluations Ensure accuracy of calendar data (DOE-CL/CID) E-Learning Days are instructional days Do not report First Steps referrals for whom no parental consent was
obtained; maintain local documentation of contact Do not report reevlautions Reasons for late referrals not specified specifically in the DOE-EV layout
will be approved only in extraordinary circumstances
@EducateIN
Program / Grade
Level
PS SCHOOL-AGED
PK KG-13
State
Classification
PS SCHOOL-AGED
3-5A 5B-22
IDEA (federal)
Classification
PS SCHOOL-AGED
3-5 6-21
Determines (in part) tuition support eligibility
Determine state funding eligibility
Determines federal counts and other monitoring rules
@EducateIN
Issues in Indiana IEP/STN Center:
1. Finalized Student IEP2. Proper year and grade3. Proper alternate assessment selection4. Records in conflict5. Overnight processing6. Special cases for IDOE manual inp
Details at this link.
@EducateIN
Two Grants: Section 611 (ages 3-21) and Section 619 (ages 3-5)
Determined by formula as opposed to per student as with state funds
Share of a total pie granted to Indiana Preschool determination is based on
age as defined by IDEA (3-5 on count day)
@EducateIN
Counts and Explanations can be found at this link.
@EducateIN
Grant ComponentCounts on
Verification TableCollections
Census 5+6+7+8 PE, NP
Child Count NONESE (1996-1997
&1998-1999)
Poverty 9+10+11 PE
Proportionate Share2÷1 (611 Grant)
4÷3 (619 Grant)SE
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CENSUS POVERTY
PRIVATEPUBLIC
IMPORTANT: There is no distinction between public and private school students in the formula.
@EducateIN
Percentage of the grant that must be spent on services for students at parentally-place private and secondary elementary schools
Includes PK students attending a private preschool attached (programatically and physically) to a private elementary school
Obtained from placement codes on DOE-SE
619611
@EducateIN
New initiative of the Office of Special Education giving a holisitic and usable analysis of each local education agency’s Special Education Program.
First School Year: 2017-2018 Three Major Components: IDEA
Compliance, Student Results and Placements, and Data Submissions
@EducateIN
DOE
ESDOE
EVDOE
TRDOE
GRDOE
HBDOE
CCDOE
CLDOE
CPDOE
NE
Part B Grant
ISTAR-KR
Including
Signed
Summary
Report
DOE
PEDOE
SE
@EducateIN
Posted on The Learning Connection and (coming soon!) on website.
@EducateIN
Brandon MyersOffice of Special Educationbmyers@doe.in.gov(317) 232-9144
Brenda Erbse
Assistant Director of
School
Accountability
April 2019
@EducateIN
Accountability Updates
Updates
● End of Year Reminders
● Cohort Reminders
● 2018-2019 Accountability Ratings
● Retirement of Learning Connection Community
@EducateIN
End of Year Reminders
● Last Day of School○ Certify your calendar in DOE Online○ Submit the final RT/EM ~ Don’t forget to
use the Foreign Exchange exit code where appropriate
○ Submit attendance data● Deadlines
○ July 5, 2019 for Attendance○ August 2, 2019 for Real Time/Enrollment
Mobility
@EducateIN
Cohort Reminders
● Graduate Report○ Opens May 17, 2019○ Format the same as last year○ Report students passing the GQE without
Graduation Pathways○ Closes October 4, 2019
● Real Time/Enrollment Mobility ○ Closes August 2, 2019
● 2019 Audit Period ○ Opens TBD○ Closes TBD
@EducateIN
2018-2019 Accountability Ratings
@EducateIN
● State Accountability ○ Calculation remains the same as 2017-2018
● Federal Accountability○ Significant changes governed by ESSA Amendment (must be
approved)○ www.doe.in.gov/essa
Federal Accountability
@EducateIN
Create an accountability system that provides accessible data that is actionable and aligned to policy goals for the State
Federal Accountability
@EducateIN
RATING SYSTEMFrom A-F -> Terminology that reflects performance toward achievement of policy goals
PHILOSOPHYAll indicator performance aligned to
achievement of policy goals
WHAT IS MEASUREDIndicators added, removed, revised,
and expanded to reflect what matters most
Overall Federal Ratings
@EducateIN
Performing higher than state policy goal
Meets Expectations
Performing at state policy goal
Approaches Expectations
Performing near state policy goal
Does Not Meet Expectations
Performing below state
policy goal
Exceeds Expectations
Indicator Goals
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1. Each indicator will be given a goal.
2. Goal Factor is calculated. (Goal Factor =100/Long term goal)
3. Schools actual results multiplied by Goal Factor.
4. Cuts for the ratings will be done during the standard setting process.
Indicators K-8
@EducateIN
● Achievement○ English/Language Arts○ Math
● Growth○ English/Language Arts○ Math
● Achievement Gaps○ English/Language Arts○ Math
● English Language Proficiency Progress● Addressing Chronic Absenteeism
Indicators 9-12
@EducateIN
● Achievement○ English/Language Arts○ Math
● Growth○ English/Language Arts○ Math
● Graduation Rate● Strength of Diploma● English Language Proficiency Progress● Addressing Chronic Absenteeism
More Resources
@EducateIN
● www.doe.in.gov/essa
● More resources will be created once amendment is approved by USED
LC Community Retirement
@EducateIN
● Creating a Moodle Community
● May 2019 - Link to Moodle Community will be provided
● May/June 2019 - Announcements will be made in both Communities
● July 1, 2019 - Official retirement of the LC Community
Questions?
@EducateIN
IDOE LINK Initiative
Update
April 2019
Working Together for Student Success@EducateIN
Debbie Dailey
Director of Strategic
Projects
Dr. John Keller
Chief Technology
Officer
@EducateIN
INtelligrants: The purpose of this project will be to improve the processing of the State and Federal funding streams.
Data Exchange: The purpose of this project will be to improve the process of data transfer and certification for student and educator level data submitted by schools and school corporations.
INview: The purpose of this project will be to improve access to IDOE data and resources.
Unified Access: The purpose of this project will be to establish and implement the foundational technical elements which will support the remaining projects.
Schools 360: The purpose of this project will be to implement a tool to improve the capacity of internal staff to support customers.
IDOE LINK Initiative
@EducateIN
The Schools 360 project will
implement Microsoft Dynamics 365
within the IDOE to improve the
capacity of internal staff to support
customers.
What IDOE is doing…
• Organize IDOE work around schools and school
corporations
• Track contact with the schools and school corporations
• Access IDOE wide data including master school
information
• Access business area specific information
• Establish workflows for completing business area
functions
• Create dashboards and task lists to drive daily activity
What that means for schools…
• Improved support with collaborative response
• Possible new electronic submission of some forms
@EducateIN
• Core development complete
CRM tool selected and procured: Microsoft Dynamics 365
Implementation Vendor procured: eImagine
Review and define business areas needs
Core release defined and developed
• Master Data Management integration and data load
• Release immediate following MDM completion
Schools 360 Updates
@EducateIN
The INtelligrants project will
implement a consistent platform to
manage the full cycle of State and
Federal funding streams.
What IDOE is doing…
• Unify processes and systems for managing the
lifecycle of funding streams
• Improve communication regarding grant
opportunities and timelines
• Create dashboards to track funding streams
What that means for schools…
• New solution for the full grant lifecycle,
from application through final reporting.
• Includes State and Federal funding;
competitive and formula
• Same solution leveraged by multiple State
agencies: CJI, DOC, DHS, IDOE
@EducateIN
Pilot and Base
INtelligrants tool selected and procured
Initial review and definition of funding processes complete: 44 funding processes
Rules engine InRule integrated with solution
IDOE Unified Access integrated with solution
Multiple release cycle to cover 44 funding processes order planned
Base workflow and design built
Master Data Management integration
PeopleSoft integration
Fund specific form modifications
Phase I, II and III
Additional requirements and specifications per funding stream
Funding stream specific form modifications
Funding stream specific workflow adjustments
INtelligrants Updates
@EducateIN
Pilot
• NESP
• Dual Immersion
• Title I Past C Migrant
Phase I
• David C. Ford Tech Program/Educational Technology Digital
• David C. Ford Tech Program/Educational Technology: Innovation Planning Grant
• David C. Ford Tech Program/Educational Technology: Summer of E-Learning
• Title IV-Charter School
• Title IV-Charter School Program (CSP) Quality Counts
• Title IV-B 21st Century Community Learning Centers
• Teachers' Appreciation (School Performance Award)
• Title III Bilingual Education
• Title III Bilingual Education: Significant Influx
• Title V Part B - Rural & Low Income Schools (RLIS)
• State Connectivity- E-Rate School and Library Connections
• Refugee Children Impact -Fssa
• Title I 1003G
• Title I Part A Charter
• Title 1 Part D Institutions serving Delinguent Students
• Title 1 School Improvement 1003(a)
• Title II-A Teacher/Principal Quality
Phase II
• Advanced Placement FY-12
• Alternative Education
• Remediation Testing/Formative Assessment Grant
• Early Intervention Fund
• Common School Funds Construction
• Common School Funds Technology
• High Ability
• McKinney-Vento/Homeless Children and Youth
• Mitch Daniels' Early Graduation
• Special Ed Part /611 grant
• Special Education Preschool / 619
Phase III
• Turn around payment
• State Tuition: Career & Technical Grant
• State Tuition: Special Education
• State Tuition: Basic Grant
• State Tuition: Complexly Grant
• State Tuition: Honors
• Text Book
• Social Security
• Adult Learner
• Summer School
Intelligrants Rollout Plan
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PreviewINtelligrants Preview
@EducateIN
The INview project will implement
technologies to improve data access,
transparency, and collaboration.
Components will include publicly and
securely available data sets and
dashboards.
What IDOE is doing…
• Enriching access and visualization of publically
available data
• Upgrading dashboards for school and school
corporation to access record level data
What that means for schools…• New public data transparency portal
meeting ESSA requirements
• More context with data metrics
@EducateIN
Phase I Release: Target Summer 2019
Transparency tool selected and procured
Initial review and definition of data requirements complete
Requirements defined for School Directory, Performance, Educator, School Environment and Accountability pages
Initial pages developed
Validation and refinement
Data load for School Directory, Performance, Educator and School Environment
Data load for Accountability (when 2018 Accountability data is final)
Phase II Release
Requirements defined for Finance pages
Data loaded for Finance
INview Update
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INview Vendor Samples
@EducateIN
The Unified Access project will implement
processes, policies and technologies to
accomplish the key objectives of the LINK
initiative.
What IDOE is doing…
• Streamlining identity, user, and access management
• Unifying point of entry for IDOE solutions
• Revising Master Data Management
• Adopting data standards
• Adopting user interface and user experience
standards
• Reviewing and revising infrastructure policies
What that means for schools…
• Fewer usernames and passwords
• Consolidated on-board/off-board process for
access to systems
• More robust master data management aligned to
the Ed-Fi Data Standards
• New site to access all IDOE systems
@EducateIN
Consolidated Sign-On
Identity strategy defined with local defined Cloud identities (G-Suite and Office 365)
Proof of concept tested
• Security registration process implementation
• Unified Access Security Portal implementation
• LINK Portal implementation
Hosting Strategy
Azure Cloud serverless implementation
Business Logic Processing
Rules engine InRule implemented
Unified Access Update
@EducateIN
Name: Debbie Dailey
SPN: 88888888
Email: ddailey@doe.in.gov
Role(s):
Teacher @ North Elementary School
Navigate to Link Login 1
Hey Google!
Who is This? 3Hi LINK!
This is Debbie Dailey(ddailey@doe.in.gov)
4Look Up Debbie’s Permissions
Using the GSuite Email
5 Show Debbie her Data
Debbie2
Identity
Example
Unified Access Example
@EducateIN
The Data Exchange project will implement a
solution to improve the transfer and
certification of student and educator level data
between IDOE and education entities.
What IDOE is doing…
• Implementing Ed-Fi Data Standards and
Technology Suite
• Improving data transfer methods
• Updating the process for data review and
certification
• Implementing SIS vendor certification protocols
• Addressing non-SIS bulk data submissions
• Transitioning to robust business rule management
What that means for schools…
• New process for schools to submit data through
interoperable data exchange
• New portal for review and approval of data
• New process for SIS vendor to certify
@EducateIN
Master Data Management – Entities
Data structures defined and developed
Data migration complete
• Interface to read/write implementation
Master Data Management – Identities
Data structures defined and developed
Interface to read/write implemented
• Data migration
• Matching algorithm definition
• Merge action implementation
Data Exchange ODS API
IDOE data mapping complete
Data structures defined and developed
API defined and developed
Certification requirements released to SIS vendors
• SIS Vendor Certification
• Solution pilot release
• Implementation plan
Data Exchange Validation Portal
IDOE data validations cataloged
Data certification process defined
• Portal requirement definition
• Portal development
Data Exchange Dashboard
Data dashboard requirements defined
Data dashboard development complete
• Dashboard integration with Unified Access
• Solution pilot release
• Implementation plan
Data Exchange Update
Data Exchange Design
@EducateIN
Proposed Data Exchange Implementation Phases
Master Data Management Entities
• Implements management of schools, corporation, other education entities
• Replaces current Master File
• As early as Q1 2019
User Management
• Implements management of system access for users
• Allows users to access the LINK portal and any migrated solutions
• Can be submitted through API or template/upload
• As early as Q2 2019
•Implements managements of STN and SPN•Replaces several current processes for STN and SPN management•Leverages the Identities API•As early as Q2 2019*
Master Data Management Identities
•Implements:•System for transferring record level data through API
•Rules engine for data validation
•Portal for certified data•Data dashboards•Vendor certification process
•Security management functions
•Annual roll over process•Pilot as early as Q2/Q3 2019
Data Exchange
Data Exchange Stages
@EducateIN
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