toolbox talk - management of change (edited)

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Management of ChangeSantos Safety Lifesaver #9

October, 2010

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Santos Safety Lifesavers

February Working with Electricity

March Excavation

April Working with Hydrocarbons

May Driving Vehicles

June Working at Heights

July Lifting Equipment

August Confined Space Entry

September Working in the Heat

October Management of Change (MOC)

November Start-up Process Safety

Focus on the highest safety risk activities …….

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Background to Management of Change Purpose: to ensure EHS risks and

other impacts of change are managed appropriately

Types of change that may be considered include:- Substitution of non-like-for-like parts and

equipment- Changing process equipment and

structures- Changing procedures- Personnel change

The management of change process should consider all potential EHS consequences to:- People- The environment- Plant & equipment

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Examples of Potential Changes Cleaners want to use a different

cleaning chemical- Pros – potential to clean faster and better- Cons - more corrosive potential

equipment damage- toxic potential injury/illness,

environmental damage

Temporarily replacing a pressure safety valve (PSV) with a blank flange for PSV inspection- Pros – avoiding a process shutdown- Cons - different pressure rating

potential equipment damage, hydrocarbon release

- different pressure rating potential injury, environmental damage

What is Change Management?

‘Change Management’ includes:

- Setting an improvement objective

- Determining alternative options

- Assessing the options

- Developing the change proposal and building commitment

- Formal approval

- Implementation

- Embedding and evaluation

What is Change Management?

‘Change Management’ includes:

- Setting an improvement objective

- Determining alternative options

- Assessing the options

- Developing the change proposal and building commitment

- Formal approval

- Implementation

- Embedding and evaluation

What is Change Management?

‘Change Management’ includes:

- Setting an improvement objective

- Determining alternative options

- Assessing the options

- Developing the change proposal and building commitment

- Formal approval

- Implementation

- Embedding and evaluation

What is Change Management?

‘Change Management’ includes:

- Setting an improvement objective

- Determining alternative options

- Assessing the options

- Developing the change proposal and building commitment

- Formal approval

- Implementation

- Embedding and evaluation

What is Change Management?

‘Change Management’ includes:

- Setting an improvement objective

- Determining alternative options

- Assessing the options

- Developing the change proposal and building commitment

- Formal approval

- Implementation

- Embedding and evaluation

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Show MOC Safety DVD

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Santos’ MoC Standards

EHSMS12 Management of Change

EHSMS12.1 Critical Drawings and Control Systems

EHSMS11.8 Operating Procedures and Safe Practices

EHSMS12.3 Disablement of Protective Devices (Bridging)

EHSMS12.4 Substitution of Materials and Equipment Components

EHSMS12.5 Acquisition and Divestment of Assets

EHSMS12.6 Management of Personnel Change

There are 7 relevant EHSMS Standards

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Group Activity

Select one of the following four scenarios to discuss as a team

Alternatively, you may choose to discuss a more realistic change scenario that is relevant to your workgroup instead

Fill out the MoC Group Activity Form

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Scenario A – Gas Monitors

A new portable gas monitor has been introduced to the market. A proposal has been put forward to replace all existing portable gas monitors with this new model. Several benefits have been identified, including: - Smaller size- Colour screen- 4 different alarm sound options- Gas readings to 2 decimal places (instead of one)

As a team, discuss:- The merits of this proposal

- Any potential implications on risk or other processes

- Whether you would proceed with the change

- What controls you would implement to manage any risk

Please note – this scenario is fictional, and developed only for the purposes of this activity.

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Scenario B – Pushbikes & Vespas

Following a trend of vehicle incidents on short trips, a proposal has been made to mandate any journeys less than 10km be conducted on either a pushbike or Vespa. Several benefits have been identified, including:- Reduction in vehicle incidents- Lower environmental emissions- Health benefits to riders- Lower fuel costs

As a team, discuss:- The merits of this proposal

- Any potential implications on risk or other processes

- Whether you would proceed with the change

- What controls you would implement to manage any risk

Please note – this scenario is fictional, and developed only for the purposes of this activity.

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Scenario C – New Oil Well

A proposal has been made to bring on a new high oil producing well, with a 50% water cut. Several benefits have been identified, including:- Fast financial payback- Expected to extend satellite life by 3+ years

As a team, discuss:- The merits of this proposal

- Any potential implications on risk or other processes

- Whether you would proceed with the change

- What controls you would implement to manage any risk

Please note – this scenario is fictional, and developed only for the purposes of this activity.

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Scenario D – Automated Security Gate

A proposal has been made to install unmanned automated security gates at all Santos facilities. Several benefits have been identified, including: :- Improved security for Santos facilities- Automatic recording of people movement in and out of

facilities- Reduced manning costs for existing facilities

As a team, discuss:- The merits of this proposal

- Any potential implications on risk or other processes

- Whether you would proceed with the change

- What controls you would implement to manage any risk

Please note – this scenario is fictional, and developed only for the purposes of this activity.