tutorial for administrators (hrly-reps) using webbasis time clock for hourly time reporting and...

Tutorial for Administrators

(Hrly-Reps)Using webBASIS Time Clock for Hourly Time Reporting and Acceptance

Administrator Responsibilities

Ensure that wage rate is setup to allow for web time entryEnsure that the employee and the supervisor understand the use of the web time entry processEnsure that the time punches are accepted prior to the pay date of hourly timeMonitor and ONLY with approval and documentation from supervisor, accept time punches on their behalf

When employees and their supervisors have both agreed to

“EXCLUSIVELY” use this facility to record and report time worked; along

with accepting the time for payment.

You will no longer enter the time worked but will monitor it to ensure that everything is accepted so that employee

will be paid appropriately.

No longer a need for a paper time sheet

No opportunity for key entry errors

Processing is more efficient and timely

Complete Audit Trail

The Wage Rate

Menu Structure

LEBP-List Employees for a BU with Punch info

Drill down of Punches

ETP – Employee Time Punches

Audit Information

When you as Administrator have to accept an employee’s punch for which you are not the

supervisor

Remember: You should only accept an employee’s punches on behalf of the supervisor when you have sufficient documentation supporting that the time worked is accurate. If you have any doubts regarding the acceptance, DO NOT accept the punches. Once punches are accepted you cannot modify them.In order to accept these punches, you MUST process the acceptance via webBASIS. The system will document your ID as having accepted the punches.

From the Administrator Menu

Options Under the Hourly Time Menu

Search Options

Options to Perform

IMPORTANT

Tips

A maximum of 20 pending punches will be available for acceptance at one time. If you have more than 20 pending punches, you will have to approve the first 20 then go back and continue accepting additional punches.Punches are not available for acceptance on the current date time of entered. In other words, if it is 10/10/11 and you are approving pending punches, you won’t see any time for 10/10/11 until 10/11/11