u.s. probation/pretrial substance abuse treatment services providers training
Post on 23-Feb-2016
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U.S. Probation/Pretrial Substance Abuse Treatment Services Providers Training
9/17/13
*Phone instructions*Questions*Internet posting
Welcome/Instructions
* Probation* Jennifer Smith, Substance
Abuse Coordinator* Carla Garcia, Treatment
Services Assistant* Pretrial* Adriana Corona-Buergo, Senior
U. S Pretrial Officer
Introduction
Budget reductions- continued quality services-appreciate vendors assisting clients in identifying funding sources when Federal money not available
Prompt referrals Officer
recommendations/communication-great communication between staff and officers
New staff training- new staff ready for services quickly
Last Fiscal Year
FY2013=No substantial cuts, FY2014=uncertain Aftercare Case Summary modified- includes risk
level, dynamic risk factors and thinking styles PC2010
Testing only= NO authorization Group and IOP counseling= 1 unit for
assessment Individual counseling=use first session for
assessment
Budget Update
Common findings: Don’t tell clients number of tests Maintain MTRs in file Change code-a-phone every day (no more
than 12 hours notice) DTL completion by client, not staff (vendor is
witness to client information) Co-payment documentation on DTL and MTR
(paid or owed) Non-compliance reported to assigned officer
within 24 hours
Monitoring
COC completion, (confirmation only, not primary panel) and Pretrial forms used for defendants and Probation forms for offenders (do not mix up)
Monthly contact with officers and document Review Program Plan prior to services Sign and send packing slips upon receipt (Pretrial to
Adriana and Probation to Carla) Notify of staff changes immediately- use Attachment
C form available on intranet, filled out completely Next year Electronic files OK, no need to print
Monitoring (con’t)
Court repercussions- without signed release communication is unauthorized
Unlimited access between officer and provider
Own release not necessary for Probation/Pretrial
Form available on internet and RFP
Have defendant/offender sign and date
Witness signature
Release of Information (11b, 6b)
Initial meeting with defendant/offender and officer- required for counseling services, officer can call in
PC 2022 (group counseling) must use SAMHSA approved manualized curriculum
PC 2080 must include manualized curriculum (1 hour per week) and 1 hour per month of individual counseling
Session is full 60 or 90 minutes- no billing for paperwork completion
Discharge summary due within 15 days of termination-(counseling, not testing only cases)
Counseling Requirements
Supply inventory to Carla (Probation) and Adriana (Pretrial)
Sweat patch logs to JenniferMTRs to officers Invoices with supporting
documentation to CSM (has improved)
Monthly Requirements (10th)
Bottles have security tape again COC form changes= if collected in alternate cup, and transferred to bottle for lab shipping, must sign “transfer” line on COC
No more than 1 unobserved test per month
Testing Protocol
Alere COC form
Probation is unable to order any more patches
If not using them please notify Carla and return all inventory
Those few vendors who are using patches, will work to redistribute and get more COC forms
Sweat Patch
Tokens only unless pass is cheaperOnly give enough tokens for to and
from each visitUnable to allow passes for
anything but treatment If officer is insisting on a pass,
please notify Jennifer Smith
Transportation
Not currently testing as tests not keeping up with modifications to substances
Be aware of defendant/offender behavior and report to officers
In counseling sessions inquire about use If able, please add prohibition to synthetic
substances in your intake paperwork If found in residential setting, please notify
Jennifer Smith
Synthetic Drug Use
Please cc Supervisors with non-compliance emails
List provided and on intranetTraining with CEUs offered is upcoming, notice to follow
Miscellaneous
Forms and FAQs are on website
WEBSITEhttp://www.cacp.uscourts.gov/?q=tss
Website
????????QUESTIONS
Thank you!!!
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