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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Purpose Business Warehouse
Use this procedure to create and execute bookmarks.
Prerequisites
Log into BW before creating or launching a bookmark A BW report has been run in order to create a new bookmark
Helpful Hints
Bookmarks are saved in Internet Explorer; not within the SAP Easy Access menu. Bookmarks are saved on the individual computer; not in the UC Flex user profile. Bookmarks
may also be saved in a Word document or in an email. Bookmarks are used to save and/or share report formats. Users should save Variants on the
Variable Entry screen rather than bookmarks if the report format and/or filters are not being changed and saved.
Variants that have been saved per BW report will work with the corresponding report's bookmark.
Variants for a particular report can be shared with other users by executing a report with the variables in the variant and then saving a bookmark for the executed report. Copy the bookmark address into a email and send it to others who can execute the bookmark and immediately save a variant while on its Variables Entry screen.
When building a complex bookmark, begin the formatting and filtering process of your new report, bookmark it so it saves your work so far, continue the changes, re-bookmark it to save all the work completed so far. When the formatting and filtering are done, save the final bookmark.
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BW 7.0 Bookmarks.udc© University of Cincinnati 1/19
Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Procedure
1. Log on to UC Flex and execute a BW report.
BEx Web - FM865: Actuals Document Detail - Windows Internet Explorer
2. Click the Bookmark button .
Bookmarks cannot be saved in the SAP Easy Access menu.
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
BEx Web - FM865: Actuals Document Detail - Windows Internet Explorer
3. Click the Add to Favorites button to add the bookmark to your Favorites in Internet Explorer.
The bookmark will be stored in the browser favorites file of the computer where the bookmark was saved.
Add a Favorite
4. As required, complete/review the following fields:
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Field R/O/C Description
Name: Required User defined name of bookmark or the defaulted name
Example:FM865 Report Format 1
Add a Favorite
5. Click the New Folder button to create a folder to save the bookmark.
If the folder to save the bookmark in already exists choose the folder from the Create in drop down.
Create a Folder
6. As required, complete/review the following fields:
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Field R/O/C Description
Folder Name: Required User defined descriptive name to identify the folder
Example:Financial
Create a Folder
7. Click the Create button .
Add a Favorite
8. Click New Folder button again to add a sub folder.
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Create a Folder
9. As required, complete/review the following fields:
Field R/O/C Description
Folder Name: Required User defined descriptive name to identify the folder
Example:FM865
Create a Folder
10. Click the Create button .
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Add a Favorite
11. Click the Add button to add the report bookmark FM865 Report Format 1 to the sub folder FM865.
BEx Web - FM865: Actuals Document Detail - Windows Internet Explorer
12. Click the Copy to Clipboard button .
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
The bookmark can be pasted into an email or any document to run and be saved in another computer's browser.
Untitled - Message (HTML)
13. Press "Ctrl + V" to paste the URL into the body of the email.
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Untitled - Message (HTML)
14. Click the Close button after saving or send the email.
The URL can be sent to a other user to be added to their browser favorites. The format of the report is saved in the bookmark. Remember to send the bookmark to yourself if needed when running BW reports on another computer.
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
BEx Web - FM865: Actuals Document Detail - Windows Internet Explorer
15. Click the Close button .
Users may Copy to Clipboard and/or Add to Favorites therefore the window doesn't close automatically.
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
BEx Web - FM865: Actuals Document Detail - Windows Internet Explorer
16.Click the Favorites button .
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SAP NetWeaver Portal - Windows Internet Explorer
17. Click in the Username (6+2) field .
To run any bookmark you must be logged into the UC Flex portal. This includes bookmarks previously saved and bookmarks that have been sent.
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
SAP NetWeaver Portal - Windows Internet Explorer
18. As required, complete/review the following fields:
Field R/O/C Description
Username (6+2) Required Employee's 6+2 standard ID
Example:zbwtr019
Password Required User's strong UC password
Example:*****
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
SAP NetWeaver Portal - Windows Internet Explorer
19. Click the Log on button .
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Welcome - SAP NetWeaver Portal - Windows Internet Explorer
20.Click to open a new tab .
Always open a separate window for running bookmarks. Otherwise, the report will run in your portal window and eliminate your log-in. If you try to execute another report whether a bookmark or not, you'll have to log into BW again to start over.
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
New Tab
21.Click the Favorites button .
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Welcome - SAP NetWeaver Portal - Windows Internet Explorer
22. To run the report Click FM865 Report Format 1 tree item .
To save a bookmark from somewhere else, first copy and paste the bookmark into the URL field and run the report, The bookmark can then be saved to the browser favorites menu.
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BEx Web - Windows Internet Explorer
23. Click the OK button .
The variable entry screen always comes up first when running a BW report, change the search criteria as needed.
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Work InstructionFunctional Area: Business Warehouse Using Bookmarks in BW 7.0
Result
You have saved and shared bookmarks.
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