using the webex interface 2011

Using the WebEx interface

2011

Class Interface

• When entering class, before starting the lesson, do the following:

Upload materialStart conference

Starting a LessonCheck List

• There is no need to upload materials in advance.• To insert a file*: choose ‘Share’ ‘File (including Video)’, and browse your computer.

Every file is opened in a New tab.

• Repeat the process for inserting other files.

* Don’t insert the file directly from the Ftp server. First download it to your computer!

Starting a LessonMaterials

• Conference needs to be activated before each lesson.

• In the top menu, choose Audio Integrated Voice Conference Start Conference

Starting a LessonConference

• At this point, the volume window will appear. It can be closed after adjusting the speaker and microphone volume.

To load this window again go to:Audio-> integrated Voice Conference-> Volume

Starting a LessonConference

• When entering the class, the student will be prompted to join the conference, by clicking ‘Yes’.

• The headset icon will appear next to his name only after he will click ‘Yes’ to join the conference.

Starting a LessonConference

This student didn’t click the “Yes” button.

• If the student answered No, or closed the invitation to join the voice conference, he won’t be able to hear or speak in class. He will still have the ability to see the whiteboard and use the chat window.

The teacher will send the invitation to join the conference again (by ending and then starting the conference) . Everyone will get this invitation again.Before ending the conference The teacher will tell the students who can hear her that in a moment they will see the invitation and that they must choose “YES” again.

Starting a LessonConference

Audio Integrated Voice Conference End Conference

Audio Integrated Voice Conference Start Conference

• Permission to speak in class is automatically given to the teacher + 6 participants.

The student is muted Headset with a RED EX

The student did not click YES to join the

conversationNo headset symbol

Microphone is unmuted

Headset transmitting

Speaking in class

student1

student1

• When needed, speaking rights can be passed from one participant to another.

• To do so: right click on the participant icon, choose Pass Mic, and choose the participantyou want to take the Mic from.

Speaking in classA participant without the speaking rights( the 7th) only with the headphones icon- without a Mic underneath.

• As default students will be muted at beginning of the lesson. • student will unmute/mute his Mic by clicking the Mic icon to the

right of his name.• The teacher can unmute/mute the student's Mic the same way.

Speaking in class

This Mic muted, Click to unmute

This Mic is unmuted, Click to mute

• The interface is divided into 5 panels.Each can be opened and closed from the top:

Class Interface

Participants list

Chat window

Recorder-We don’t use

this panel

Notestype notes during the lesson

PPT NotesSee the notes from the original PowerPoint presentation.

Blue icon- the panel is hidden gray icon- the panel is opened

There are 3 roles in the WebEx Meeting Center:1. Host - should NOT be passed to participants.2. Presenter - Any participant can have presenting

rights.3. Participant

Class Interface

• Shows chat messages sent to us.• The bottom window allows us to send

messages.• The teacher can control students’ ability to

send messages to each other.

Chat Panel

• To start your camera, click to the right of your name.

• To stop sending the video click the same button again, or “Stop Sending my Video”.

Support Rule!Orientation #1Using the Video

2 video modes (selected from the participants list):

List- view only 1 main video window-where we see only the person who is speaking at this moment.

Thumbnails -To view all webcams at once (together with the Main window).

Using the Video

Every participant can type notesduring the lesson and save them As a text (txt) file.

Notes

Teacher reads, students read “davar,” match all to translation: ki (that), goy (nation), yom (day), tov (good), davar (word)

Tell the support to fix Daniel's Mic.

• PowerPoint notes panel allows the teacher to view notes regarding the lesson – visible only to the teacher.

• Uses of the existing notesof the presentation.

• Open it by clicking on the PPT icon from the top Panel bar.

Choose font size for the PPT notes.

PowerPoint Notes

Teacher reads, students read “davar,” match all to translation: ki (that), goy (nation), yom (day), tov (good), davar (word)

• The page/tab presented by the teacher is the one that is shown to participants.

• We can open numerous tabs, containing different files and browse through them.

• For preview and convenient control of the slides the teacher

can use the “Show Thumbnails” option from the ‘View’ menu (bottom left side).

Materials

Reveal the list of slides in this tab.

Skip to the next slide

Skip to the previous slide.

• Clicking on “New whiteboard” from the top right hand side, will open a new whiteboard tab.

• To rename a tab, double click it.

whiteboard

Whiteboard

whiteboardTo close a tab you have to click on the X on the top right side of the tab.

You will get this message, where you have to choose “YES” if you want to save the content of this tab.

You will get this window:1. Choose a location on your

computer.2. Choose “PDF” in “Save as type”.3. Click Save.

• to open the menu click on the image and hold

Drawing Toolbar

For presentationsbrowsing Through slides

• When typing in Hebrew-To display it correctly: After typing hit “space” and then “backspace”. If you don’t, you will see that the letters stay distorted (the other participants do not see this distortion).

• Click anywhere on the whiteboard when you finish typing to transmit it.

• Font- to change the font type or size(to “David” for example)- go to Edit-> Font

Typing

Participant PrivilegesAt default, participant have the following privileges:

- Speaking rights- Chat (with teacher)- Chat (with other participants)- Annotating on whiteboard- Saving the whiteboard- Printing whiteboard contents- Viewing participant list

Annotations• The teacher can give or take the option to annotate.

• Right click the Student’s name in the participants list to add or remove selection from “ Allow to Annotate”.

• Choose ‘Share’ ’web content’.• After entering the URL, the site will be

displayed on the whiteboard (in a new tab).• Participants surf independently!

Surfing the Web

• Any participant can have presenting rights.• Right click on the participant icon ‘Change

Role To’ ‘Presenter’• Hosting rights should NOT be passed to

participants.

Presenting Rights

• When the HOST leaves the class, it automatically closes the software for all participants.

• If you must leave during the lesson -The only way to keep the class open is to pass the hosting rights to one of the participants (someone from the tech support is the best option).

• When you get back to the class, you won’t be able to take the hosting rights. You have to ask the “host” at the moment to right click your name and choose: “Change roll to-> host”.

• When you are the Host you can take the presenting rights. Right click your name, “Change roll to-> Presenter”

Leaving the class- controlled

• For example a blackout or a problem with the internet connection that throws the host from the class.

• One of the participant (the first one to enter after the teacher) will get “Host” and “Presenter” rights automatically.

• When the teacher gets back to the class, she will get back these rights automatically.

Leaving the class- uncontrolled

• Say Goodbye and Tell the students that after you leave, it will close the class.

• Then click the X on the top right side to close the class window. You will get this message :

“End Meeting” will close the class for everyone, without an option to get back.

Ending lesson

• Only If you want to save the content of the different tabs when you end the lesson- select “Save meeting files”, “Shared files” and “Save as PDF”.

• Click browse to choose a location on your computer.

• Now click “End Meeting” and you will get a window that shows the saving progress. Each tab is saved as one PDF document.

Now the class is closed for everyone.

Ending lesson