usphs commissioned corps electronic officer personnel folder (eopf) career planning and preparation...

USPHS Commissioned Corps electronic Officer Personnel Folder (eOPF)

Career Planning and Preparation

LCDR Camille P. Hawkins

CDR Cheryl A. Wiseman

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What is the eOPF?

The electronic Official Personnel Folder (eOPF) includes documents such as your Commissioned Officer’s Effectiveness Reports (COERS), Promotion Report (PIR), Curriculum Vitae (CV), licensure validation, and educational information.

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What is the eOPF?... Secure access to PHS officer file

24/7

Log in required

May grant temporary privileges to mentor and others

Each PHS officer has one!

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Why keep it up to date?

Reviewed by board for competitive promotion

Reviewed by board for non-competitive promotion

Reviewed for Assimilation Reviewed for Awards A properly maintained CV provides

documentation of your performance and career development

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Components of the eOPF

Letter of Reprimand Rebuttals COERS ROS (check that it is there) OS (officer faxes)

Blue Section – OCCO

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Components of the eOPF

Realtime PIR CV Licensure/Credentials Awards (PHS/NonPHS) Continuing Ed (CME, Advanced Degrees,

Medical courses (BLS/ACLS), Some leadership courses, other training (CMBC))

Special Skills Outside Activities PHS Support

Green Section – Officer Responsibility

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Components of the eOPF

Privacy Act/Release paperwork ID Cards (1172) Insurance Forms Statement of Service Misc. Documents

Yellow Section – OCCO

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Components of the eOPF

Orders Assimilation Documents T & E data/Base pay computation Requests for Personnel Actions Appt Notice Oath of Office Security/Sensitivity Clearance

Papers Application Documents

Pink Section – OCCO

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Components of the eOPF

Promotion Scores Sheets Assimilation Score Sheets PIR (snapshot)

Beige Section – OCCO

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Promotion Information Report (PIR)

The PIR is an internal document from OCCO, which reflects specific ‘real-time’ information.

Information includes general dates, current billet title and equivalent grade, creditable service towards retirement, PHS/military awards authorized for wear on the uniform, COER rating for the last 5 years, and PHS Assignment history.

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What to Update Ensure all COERS are in your OPF.

For problems, first contact your CC Agency Liaison; if unavailable, contact the OCCO COER Coordinator at #240-453-6003.

Fax Officer Statement (OS) prior to Dec 31, if up for promotion.

Ensure Basic Readiness. Check status at http://ccrf.hhs.gov/ccrf/

! http://dcp.psc.gov/eccis/documents/PPM08_016.pdf

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What to Update… Submit current CV and CV cover page (as

one document). This will replace the previous one.

Use HSO Curriculum Vitae (CV) Preparation Guidelines:

Curriculum Vitae http://usphs-hso.org/pac/subcommittees/career_development/cv.shtml

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What to Update…

Ensure current License is on file. Insure a NACI clearance (or documentation

of pending clearance) or higher level clearance is in your file.

For verification, check the PINK section of your eOPF.

Insure 5-year physical is on record with MAB.

If eligible for permanent grade promotion, ensure a 1-year report of Medical History has been submitted to MAB.

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What to Update… Update Continuing Education Annually

 • Fax a copy of each course completion CME certificate or other documented training to your eOPF.      • Check your eOPF to be sure your certificate has been posted      • Send a CE summary document (separate from your CV) to your eOPF.           • Prepare a line by line dated description of each event you attended           • List the events by year, with the most recent first           • Only the last 5 years need to be included           • This document should be faxed by itself into the eOPF, and is NOT needed within the CV           • Check your eOPF to see that the CE summary

document has been posted

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How to Update Use eOPF Fax lines

301-480-1436 301-480-1407

License/Certifications 240-453-6142

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How to Update…

PIR (OCCO PIR Coordinator) OPF (phsopffix@hhs.gov)

eOPF/PIR Instructions: http://dcp.psc.gov/PDF_docs/PY05_eOPFPIR_Update.pdf

2008 COER information: http://dcp.psc.gov/eccis/documents/

POM08_008.pdf

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New Officer Summary Page coming soon….

Seen when you log into the secure area Time in service Service Dates Current Status (including Medical

requirements) Promotion Status Immunization Status License status Misc messages

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New Officer Summary Page

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New Officer Summary Page

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Summary

View and update your eOPF regularly Recheck after Faxing: (301-480-1436 / 1407)

Correct Inaccuracies: (phsopffix@hhs.gov)

Use guidance from HS-PAC website, mentor or CPO

Maintain Active Duty Standards incl. Basic Readiness for retention and career development.