vb s youth volunteers meeting may 19 th & 26 th , 201 3
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VBS Youth Volunteers MeetingMay 19th & 26th,
2013
AGENDA
Flow & Schedule
Assignment
What to know
Joshua 24:15“choose foryourselves thisday whom youwill serve”
Total 128 enrollment62 Boys 66 Girls
31 Non- Church Kids97 Church Kids
Fun Facts about Enrollment
6 Spiritual Fruits Groups
“LOVE” - 21 “JOY” - 21 “PEACE” - 21 “PATIENCE” - 22 “KINDNESS” - 22 “FAITHFULNESS” - 21
How We Group Our Students
Collin County ChineseFellowship Church
John Chen
Love
Sample Student Name tag
469- 123-3456
Session Monday Tuesday Wednesday Thursday
1 Clay Hip Hop Knitting Cooking
2 Tie Dye Sports Wood craft Baking
Maroon Volunteers
Red ( love) Yellow ( joy)
Purple (patience) Blue (kindness) Green(faithfulness)
Pink ( peace)
VBS T Shirts
ELEMENTARY MORNING SESSION
•Set the Story•Tell the Story•Apply the
Story
Bible Story
• Craft with a
message• Convers
ation
Craft
• Bible StoryReview Game
• Memory Verse GameGam
e
Opening Assembly9:00am – 9:30am
Assembly for Lunch
11:45am – 12:00am
9:30am – 11:45a 3 Station Rotation
Check in Procedure?
6 check in booths outside Gym
Love , ( mainly Kindergarten) Joy, ( mainly 1th graders) Peace ( mainly 2nd graders) Patience, ( mainly 3rd graders Kindness, ( mainly 4th graders) Faithfulness, ( mainly 5th graders)
2 Youth helpers in each booths
Lunch box drop off by each group
Kids gather inside Gym by group
Check Out Procedure?
6 Check out booths outside Gym
Love , ( mainly Kindergarten) Joy, ( mainly 1th graders) Peace ( mainly 2nd graders) Patience, ( mainly 3rd graders Kindness, ( mainly 4th graders) Faithfulness, ( mainly 5th graders)
2 Youth helpers in each booths
Release kids to Pick-up Card holders
Parents stay outside Gym
ROTATION TABLE
A = Pre-K = Red Color – SEPARATE SECTION(not in this table – refer Pre-K Daily Schedule) B = Kindergarten & 1st
graders = Yellow Color C = 2nd & 3rd
graders = Blue ColorD = 4th & 5th graders = Green Color
Time Bible Story Craft + Snack
Game
8.30-9.00am Volunteers Daily Devotion & Preparation
9.00-9.30am Opening Assembly
9.35-10.15am 2nd & 3rd
gradersPeace & Patience
K & 1st graders Love & Joy
4th & 5th gradersKindness &
Faithfulness 10.15-10.20am
Transition
10.20-11.00am
4th & 5th graders Kindness & Faithfulness
2nd & 3rd
graders Peace & Patience
K & 1st graders Love & Joy
11.00-11.05am
Transition
11.05-11.40am
K & 1st gradersLove & Joy
4th & 5th graders Kindness & Faithfulness
2nd & 3rd
graders Peace & Patience
11.45-12.00pm
Gather for LUNCH
ELEMENTARY AFTERNOON SESSION• Baking / Hip Hop• Clay / Sports• Tie Dye / Cooking• Knitting / Wood Craft
Session 1
(1.00-2.30pm)
Session 2(3.00-4.30pm)
• Hip Hop / Baking• Sports / Clay• Cooking / Tie Dye• Wood Craft / Knitting
Snack @Gym2:30 – 3:00pm
Closing Assembly 4:30pm – 5:00pm
Themepark (2- ‐5.00pm)
Dinner (6.00- ‐7.00pm)
Performance (7- ‐8.30pm)
Video/Photo Presentation (8.30- ‐8.45pm)
Announcement + Closing (8.45- ‐9.00pm)
Friday Afternoon Schedule1pm -1:30pm Photo outside Church
2pm – 5pm Carnival
5pm – 6pm Students dinner @ Youth Center
6pm – 7pm Parents dinner @ Gym
7pm – 9pm Celebration Night @Gym
VBS Friday Afternoon Carnival Rotation Table
Obstacle course
Rehearsal
Magic Balloon
Splashdown
Station 5: Friday Afternoon Carnival Stations
Station 6:
Station 5 : dunk tank
Station 4
Station 5: Friday Afternoon Carnival 6 Stations
Station 2: rehearsal
Station 3 : backdrop art
Station 1 : magic balloon
center-------- CraftCraft Center Schedule (Mon- -Fri)Time Activity/Group Room #8.30- -8.40am Devotional Gym (volunteers gather and pray)8.40- -9:00am Set up and get ready R119 & R1209.00- -9.30am Assembly - - Opening Gym (join BIG group in Gym)9.30- -10.15am "Love" & "Joy" R119 & R120
(45 mins) "RED" & "YELLOW"-group guides sit with the children to prevent discipline problems.
(4 children per table )10:15- -11:00am "Peace" & "Patience" Craft R119 & R120
(45 mins) "PINK" & "PURPLE"-group guides sit with the children to prevent discipline problems.
(4 children per table )
11.00- -11.45am "Kindness" & "Faithfulness" R119 & R120
(45 mins) "BLUE" & "GREEN"-group guides sit with the children to prevent discipline problems.(4 children per table )
11:45- -12.00pm Cleanup and Gather for LUNCH (Gym)
center-------- Bible Story
Bible Story Center Schedule (Mon- -Fri)Time Activity/Group Room #8.30- -8.40am Devotional Gym (volunteers gather and pray)
8.40- -9:00am Set up and get ready Youth Center9.00- -9.30am Assembly - - Opening Gym (join BIG group in Gym)
9.30- -10.15am "Peace" & "Patience"Youth Center - group guides sit with the
(45 min) "PINK" & "PURPLE" children to prevent discipline problems.
10:15- -11:00am“Kindness" & “Faithfulness”
Youth Center - group guides sit with the
(45 min) "BLUE" & "GREEN" children to prevent discipline problems.
11.00- -11.45am "Love" & "Joy"Youth Center - group guides sit with the
(45 min) "RED" & "YELLOW" children to prevent discipline problems.11:45- -12.00pm Cleanup and Gather for LUNCH (Gym)
Center-------- GameGame Center Schedule (Mon- -Fri)Time Activity/Group Room #8.30- -8.40am Devotional Gym (volunteers gather and pray)
8.40- -9:00am Set up and get ready Gym
9.00- -9.30am Assembly - - Opening Gym (join BIG group in Gym)
9.30- -10.15am"Kindness" & "Faithfulness" Gym (around 20/grp)- play separately - group guides
(45 min) "BLUE" & "GREEN"stay with the children to prevent discipline problems - group might
(5 min included) + Snack take turn to play.10:15- -11:00am "Love" & "Joy" Gym (around 20/grp)- play separately - group guides
(45 min) "RED" & "YELLOW"stay with the children to prevent discipline problems - group might
(5 min included) + Snack take turn to play.
11.00- -11.45am "Peace" & "Patience" Gym (around 20/grp)- play separately - group guides
(45 min) "PINK" & "PURPLE"stay with the children to prevent discipline problems - group might
(5 min included) + Snack take turn to play.11:45- -12.00pm Cleanup and Gather for LUNCH (Gym)
Group-------- “love “ & “joy”Group "LOVE" & "JOY“( RED & YELLOW)Time Activity Room #
9:00-9:30am Assembly - Opening Gym
"LOVE" group - 22 kids, group guides sit with kids
"JOY" group - 22 kids,group guides sit with kids
9:30-10:15am Craft (45 min) R119 (LOVE) & R120 (JOY)Transition Transition
10:15-11.00am Game + Snack (45 min) Gym
Transition Transition
11:00-11:45am Bible Story (45 min) R112
Transition Transition11:50-12.00pm Gather for LUNCH Gym12.00-12.45pm LUNCH Gym, sit by group
12:45-1.00pm Cleanup & gather for Activity 1 Gym
Group-------- “peace” & “patience”Group "PEACE" & "PATIENCE"( PINK & PURPLE)
Time Activity Room #9:00-9:30am Assembly - Opening Gym
"PEACE" group - 22 kids, group guides sit with kids
"PATIENCE" group - 22 kids,group guides sit with kids
9:30-10:15am Story (45 min) R112Transition Transition
10:15-11.00am Craft (45 min) R119 ("PEACE") & R120 ("PATIENCE") Transition Transition
11:00-11:45am Game + Snack (45 min) GymTransition Transition
11:50-12.00pm Gather for LUNCH Gym12.00-12.45pm LUNCH Gym, sit by group
12:45-1.00pm Cleanup & gather for Activity 1 Gym
Group-------- “Kindness” & “faithfulness”Group "KINDNESS" & "FAITHFULNESS“( BLUE & GREEN)Time Activity Room #9:00-9:30am Assembly - Opening Gym
"PEACE" group - 22 kids, group guides sit with kids
"PATIENCE" group - 22 kids,group guides sit with kids
9:30-10:15am Game + Snack (45 min) Gym Transition Transition
10:15-11.00am Story (45 min) R112Transition Transition
11:00-11:45am Craft (45 min) R119 ("KINDNESS") & R120 ("FAITHFULNESS")
Transition Transition 11:50-12.00pm Gather for LUNCH Gym12.00-12.45pm LUNCH Gym, sit by group
12:45-1.00pm Cleanup & gather for Activity 1 Gym
2013 VBS Morning Room Assignment
Morning Program Room #
Morning Assembly Gym
Bible Story Youth Center
Craft Center R119 & R120
Games Gym
First Aid Welcome Center
Check In/Out Outside Gym
Youth Lounge R109
Counseling Center R118
2013 VBS Workshops Room Assignment
Afternoon Session Activity 1 & 2 (Mon-Thur.) Room #
Wood Craft R102
Clay R113
Knitting R116
Sports Gym
Cooking R105 & R107
Tie Dye R117
Baking Kitchen
Hip Hop Dance Youth Center
2013 VBS Friday Carnival Room Assignment
Afternoon Carnival 6 Stations Room #
Backdrop Art Gym
Rehearsal R102
Dunk Tank Front Yard
Splash Down Back Yard
Obstacle Course Youth Center
Magic Balloon R112
2013 VBS Friday Afternoon Rotation Table
Time Station1 Station2 Station3 Station4 Station5 Station6
Dunk Tank Obstacle Splash Down Rehearsal Magic Baloon Backdrop
2:00pm -2:30pm love joy peace patience kindnessfaithfulness
2:30pm - 3:00pm faithfulness love joy peace patience kindness
3:00pm -3:30pm kindness faithfulness love joy peace patience
3:30pm - 4:00pm patience kindness faithfulness love joy peace
4:00pm -4:30pm peace patience kindness faithfulness love joy
4:30pm - 5:00pm joy peace patience kindness faithfulness love
Guiding Conversation
Building Relationship
Safety Needs
Basic Responsibilities
Collin County ChineseFellowship Church
Volunteer
Samuel Kuang9:00am-9:30am: worship team9:30am-12:00pm: Craft room helper1:00pm-4:30pm: Cooking center helperFriday Carnival 2:00pm-5:00pm: Dunk Tank
Volunteer
Sample Volunteer Name tag
What about my Assignment?Early Morning Shift
• Worship Song Leading (Gym)• Skits Show (Gym)• Group Guide for total 6 Group ( with same Groups all morning )• Sign in/out Staff ( Welcome Center)
Morning Shift• Bible Story Room Helper (Youth Center)• Craft Center Helpers (Room 119 & Room 120)• Game Center ( Gym)• Group Guide
Afternoon (Monday – Thursday )• 8 different workshops helpers
Friday Afternoon - 6 rotation stations. • Group Guide for total 6 Group ( with Groups)• 6 Rotation station helpers
We are here to serve the Lord! Let his light shine through you!
What need to know?No community service hours will be countedAttend volunteer general meeting and department training session. Be available to help anytimeArrive on time (8:30am). Sign in pick up your name tag Model appropriate behavior at all times. Show your careShare your time and attentionWalk with your group Visit youth lounge with only limited timeNo games, toys, texting while with kids
We are here to serve the Lord! Let his light shine through you!
Smile! Smile!
Restroom Breaks
All children must be escorted to and from the restroom.
Teachers/helpers stands at restroom entrance, propping door open with back.
Choose a transition for a group break.
Volunteers’ lounge
Set up with beverages and snacks.
Visits lounge with limited time.
Youth helpers need get permission form leaders.
Please leave all drinks and food in lounge
Enjoy!
Transition Do not leave a rotation early. “Time Fillers” can be used to fill
time as needed.
Group guides need to walk your group to and from activities.
Be on time to each station.
Use transition time to practice song sand memory verses.
Group guides need to stay with your group at each station to assist in activities and crowd control.
Restroom Breaks
All children must be escorted to and from the restroom.
Teachers/helpers stands at restroom entrance, propping door open with back.
Choose a transition for a group break.
Friday’s Dinner Session
Students will be gathered back into 6 groups watching slide shows@ Youth Center
5:00pm -- 5:30pm
5:30pm -- 6:00pmDinner for Students @ Youth Center
❌NO spaghetti straps ❌NO midriff tops or dresses. ❌NO ripped off sleeves. ❌
Shorts of modest length are acceptable. NO SHORT SHORTS.
ØThe dress code is enforced at all
times. Participants are to abide
by the dress code at ministry
sites (CCCFC campus).
Violator will be asked to change or drop out of program
Volunteers Meeting (Mandatory attendance)
6/16 Afternoon 1pm @ Youth Center
Bible Story 6/16
Morning Craft
•6/9 and 6/16
Afternoon Workshops •6/16
Skit & Song Leading
Rehearsals •6/30, 7/5, 7/6 and 7/7
6/26, 6/ 27 and 6/28
QUESTIONS&
ANSWERS
BE PART OF THE
STORY!
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