voter registration 101 state board of elections. voter registration and the elections process voter...

VOTER R

EGISTR

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VOTER REGISTRATIONANDTHE ELECTIONS PROCESS

Voter Registration

Voter

Candidate

Elected Official

Petition Signer

Poll Worker

Board Member

QUALIFICATIONS

US Citizen

At least 18 by date of General Election

Resident

Not currently serving a felony sentence

HOW TO REGISTER?

Complete a voter registration form.

HOW TO REGISTER?

Complete a voter registration form . . .COMPLETELY!

WHEN TO REGISTER?

Register no later than 25 days before the day of the election.

PULL

OUT

YOUR C

ELL

PHONES

TEXTTO

22333

WHAT CAN GO WRONG?

Not qualified

Application could be incomplete

Fail initial mail verification

Inactivity

Fail subsequent verification

VOTER R

EGIS

TRAT

ION

FORM

Signature Checkboxes* Valid Address Full Name Date of Birth

REQUIR

EMEN

TS

QUALIFIED

COMPLETE FORM

REGISTERED

SUCCESSFUL REGISTRATION

WHAT MAKES THE MAGIC HAPPEN?

SEIMSSTATE ELECTIONS INFORMATION MANAGEMENT

SYSTEM

SEIMS IS OUR STATEWIDE VOTER REGISTRATION DATABASE SYSTEM

ENSURES

VOTERS ARE

ASSIGNED THE

WRONG BALLOT

BALLOT STYLES

PETITION MANAGE

MENT

PETITION CHECKING

MANAGE PROVISIONALS

PROVISIONAL MODULE

ELECTION EVENT MANAGE

MENT

ELECTION SETUP

DATA ENTRY

VOTERSCAN

REGISTERED

VOTERSABSENT

EEPOLL

WORKERS

VOTERVIEW

SEIMS = VOTER REGISTRATION DATABASE

“REGISTERED”ACTIVE VOTERS (A)

INACTIVE VOTERS (I)

TEMPORARY VOTERS (T)

NOT REGISTEREDREMOVED (R)

DENIED (D)

IN REVIEW OR INCOMPLETE

VOTER

SCAN

VOTER REGISTRATION PROCESSES

MAIL VERIFICATIONINCOMPLETE

PROCESSLIST MAINTENANCE

VOTER REGISTRATION DEADLINE

REGULAR

•25 Days Before Election Day

MILITARY/OVERSEAS

•5:00 PM Day Before Election Day

SAME DAY

•Early Voting Only

MAIL VERIFICATION(NEW VOTERS)

VERIFICATION

1st Verification Mailing

Verified2nd Verification

Mailing

Verified Denied

VOTER CARD

MAIL VERIFICATION(EXISTING VOTERS)

VERIFICATION

1st Verification Mailing

VerifiedConfirmation

Mailing

Confirmed within 30 Days

Inactive

VOTER CARD

INCOMPLETE PROCESS

Incomplete • Missing Signature

Incomplete • Checkboxes unchecked

Incomplete • Missing or Incomplete Address

Incomplete • Missing Name

Incomplete • Missing Date of Birth

VOTER SCAN - INCOMPLETE PROCESS

Missing a required element?

Incomplete Queue 2 n d C o m p le te N o tic e (4 5 d a y s fro m G e n e ra l)

Archive QueueMoved after General Election

No further action required

LIST

MAINTE

NANCE

KE

EP

I NG

TH

E V

OT

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GI S

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CO

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CL E

AN

163‑82.14. List maintenance.

(a) Uniform Program. – The State Board of Elections shall adopt a uniform program that makes a reasonable effort:

(1) To remove the names of ineligible voters from the official lists of eligible voters, and

(2) To update the addresses and other necessary data of persons who remain on the official lists of eligible voters.

That program shall be nondiscriminatory and shall comply with the provisions of the Voting Rights Act of 1965, as amended, and with the provisions of the National Voter Registration Act. The State Board of Elections, in addition to the methods set forth in this section, may use other methods toward the ends set forth in subdivisions (1) and (2) of this subsection, including address‑updating services provided by the Postal Service. Each county board of elections shall conduct systematic efforts to remove names from its list of registered voters in accordance with this section and with the program adopted by the State Board.

LIST MAINTENANCE

•DailyMoves within State

•DailyCancellations

•MonthlyDeaths

•Monthly, PeriodicallyFelony Convictions

•Odd-numbered yearsBiennial List Maintenance

•Daily, periodically, as neededGeneral List Maintenance

•Twice a year (Jan & July)NCOA

MOVES WITHIN THE STATE

How do we know?

Voter registration forms

Statewide duplicate checks

NCOA

Confirmation cards

Voters

MOVES TO OTHER STATES

How do we know?

Cancellation Notices from Other States

NCOA

Confirmation cards

Voters

NOTIFICATION OF DEATH

How do we know?

Monthly DHHS Report provided to counties by SBOE

Near Relatives

Register of Deeds

NCOA

NOTIFICATION OF FELONY CONVICTION

How do we know?

Monthly DOC Report provided to counties by SBOE

Quarterly Reports provided to SBOE from US Attorney offices throughout country that is then shared to counties.

DUPLICATE REGISTRATIONS

How do we know?

Potential duplicates report provided monthly to counties by SBOE

Interstate data sharing agreements (NEW)

NO LONGER QUALIFIED (DEATH, MOVES, ETC.)

How do we know?

No-contact mailings every two years after a General Election.

NCOA mailings semi-annually in January and July

NO LONGER QUALIFIED (DEATH, MOVES, ETC.)

How do we know?

No-contact mailings every two years after a General Election.

NCOA mailings semi-annually in January and July

DATA ACCURACY AND QUALIFICATION CHECKS

How do we know?

DMV Date of Birth

ID Validation

Legal Presence

NCOA Address clarificationAddress accuracy

e9-1-1/GIS Address accuracy

MILITARY AND OVERSEAS CITIZENS

•Can register up to 5:00 pm on the day before an election.WHEN?

•Can register using a regular voter registration form, Federal Postcard Application (FPCA) or a Federal Write-in Absentee Ballot (FWAB).HOW?

•If not currently an existing registered voter, and uses an FPCA or FWAB to register, then registration lasts only during the calendar year in which the person submitted the form. These are the TEMPORARY voters.

HOW LONG?

•Military and Overseas voters are entitled to a full ballot.WHAT?

SAME DAY REGISTRATION

•Early Voting (One-stop Period)WHEN?•One-stop SitesWHERE?•Requires Proof of ResidenceHOW?•Must process within 2 business days•If verification process is not completed prior to canvass, but SDR fails mail verification, then send confirmation card

SPECIAL PROCEDURES

REPEALED EFFECTIVE 2014

NVRA

National Voter Registration Act

• Federal Law (1993, implemented in NC in 1995)

“Motor Voter”• Voter Registration at DMV• NVRA Agencies - Public assistance, Disability Services, ESC

Access• By-mail voter registration form• Public distribution

List Maintenance

• How can voters be removed?

HAVA

Help America Vote Act

• Federal Law (2002, implemented in NC in 2004-05)

VOTING

• Uniform voting equipment• Mandated provisional voting

ID Validation

• Validate driver license or SSN for VR applicants• First-time voters must show ID (photo OR non-photo)

POP

QUIZ