web focus reporting gale helms unc charlotte. session etiquette please turn off all cell phones....

Web Focus Reporting

Gale Helms

UNC Charlotte

Session Etiquette

• Please turn off all cell phones.

• Please keep side conversations to a minimum.

• If you must leave during the presentation, please do so as quietly as possible.

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UNC Charlotte

• At UNC Charlotte, Web Focus Developer is used by Financial Data Administration to create reports for Financial Services

• Managed Reporting is only used by Financial Services staff

• At this time we do not have a reporting tool/dashboard available to the campus

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Chart Index Elements

• Fund, Orgn, & Program – Active and/or Inactive Funds

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Position Control

• Employee Position/Job Budgets and Salary• Used to reconcile Position budget in Banner and to determine salary reserves

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Position Control

• All Positions by Fiscal Year

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Budget

• Program Inventory• Shows Financial Data for Program Inventory calculations that are submitted to OSBM

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Budget

• Available Balance by Division Account Detail

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Student Accounts

• Detail Code/Fund Cross Reference

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Accounts Payable

• 1099 Reportable Data By Income Type (FAA1099 Verification)

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Accounts Payable

• 1099 Reportable Data By Income Type (FAA1099 Verification)

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Accounts Payable

• Z Invoice Reconciliation– Helps to ensure all 49er Mart (SciQuest) invoices fed to Banner correctly

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Fixed Assets

• Fixed Assets Inventory Report

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Fixed Assets

• Master Asset List

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Fixed Assets

• Master Asset List

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Fixed Assets

• Master Asset List

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Advancement Dashboard

• Management Dashboard

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Advancement Dashboard

• Director of Development Dashboard

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Advancement Dashboard

• Operational Dashboard

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Questions

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Need Code?

Finance/AR/HR

Gale Helms

704-687-5814

gmhelms@uncc.edu

Advancement

Tammie Boyd

704-687-7222

tammie.boyd@uncc.edu

Eddie Fincher

704-687-7221

efincher@uncc.edu

WebFOCUS AtECSU

Robbin K. Brooks

Elizabeth City State University

Session Etiquette

• Please turn off all cell phones.

• Please keep side conversations to a minimum.

• If you must leave during the presentation, please do so as quietly as possible.

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WebFocus Users

At ECSU there are two basic types of WebFOCUS users:

Developer Studio Users – Users who are able to write and run WebFOCUS programs – only a select number of users have this tool on their desktop

Managed Reporting Users – Users who are able to run programs that have been created via Developer Studio – departmental users request access to run reports via Manage Reporting

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Developer Studio Desktop

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Managed Reporting Desktop

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Banner Security Reports

Functional users do not have access to BANSECR, so to assist the module security administrators with security access authorizations the following WebFOCUS reports were created:

• Classes – All Objects Assigned to a Class – This program identifies all Banner objects assigned to a Banner class– Input Banner class name (example: BAN_FIN_COA_M_C)

• Objects - All Classes that contain an Object – This program identifies all classes that contain a Banner object with the default Banner role (BAN_DEFAULT_M or BAN_DEFAULT_Q)

- Input Banner object (example: FURFEED)

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Banner Security Reports – cont’d

• User – All Classes Assigned to a User – List all classes assigned to a Banner user

- Input Banner user name (example: RKBROOKS)

• Users – All Users Assigned to a Class – List all users assigned to a Banner class

- Input Banner class name (example: BAN_FIN_COA_M_C)

Sample Report or Layout Shown

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Output Selection

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User – All Classes Assigned to a User

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Accounting Reports

• List of Suspended JVs – This program provides the user id for documents listed on the FGIJVCD form

• Approval Queue Documents – List the queue for unapproved documents

• Attribute Value Report – Report of attributes on fund codes

• Budget Availability – List available budget by fund code• Fund Code List Orgn Bank – Fund code list with default

organization and bank code• YTD Trans by Account – Summary of transactions by

account code

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FGIJVCD – Screen Shot

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List of Suspended JV’s

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Accounts Payable

• Checks Cancelled – Report of cancelled checks

• Disbursement Register – Banner FARCHKR report in Excel format

• AP Accrual – Invoice payments to be accrued

• Vendor Payments by Invoice Date – Calculates the number of days between the invoice date and the check date

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FARCHKR Report

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Disbursement Register - Parameters

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Disbursement Register Report

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Vendor Payment By Invoice Date - Parameters

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Vendor Payment By Invoice Date – Purchase Orders

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Vendor Payment By Invoice Date – Direct Payments

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Vendor Payment By Invoice Date – Summary

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Foundation

• Foundation Fund Listing – List of all funds within the Foundation

• Foundation New Funds – List the new funds created for the Foundation during the fiscal year

• Private Gifts and Misc Income – Report of private gifts and miscellaneous income

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Private Gifts and Misc Income - Report Layout

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Student Accounts Receivable

• Student Payments By Term

• Student Fees Report By Term

• Student Housing Report

• Student Meal Plan Report

• Tuition Charges By Term – Regular

• Tuition Charges By Term - Summer

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Student Payment By Term – Report Layout

QUESTIONS?

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Contact Information

Brooks, Robbin K.

1704 Weeksville Road

Campus Box 908

Elizabeth City, NC 27909

Bus: (252) 335-3784

Bus Fax: (252) 335-3043

E-mail: rkbrooks@mail.ecsu.edu

ASU WebFOCUS Reporting

David Webber

Appalachian State University

Session Etiquette

• Please turn off all cell phones.

• Please keep side conversations to a minimum.

• If you must leave during the presentation, please do so as quietly as possible.

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ASU Departments -- Reconcile all Funds Monthly

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Reconcile Budget to Actual / P-Card/ Encumbrances / More….

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Signatures Required – You and Your Boss!

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You can review each fund 15 rows at a time with Banner Self-Service….

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Or use Our many E-Print reports….. (sorry, no FBM091)

• “E-print – The Right Report for the Job”• Trust Funds – (Non-Grant: 224XXX-336XXX & 660XXX-990XXX)• FZRBDSC – Budget Balances Available (Summary of all accounts

for a particular fund)• FZRABAL – Cash Balance Reconciliation (Remember 227XXX

funds do not have cash on hand)• FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly

Reports)• FZRADACTV – Current Month Activity – updated daily (Detail-

current month entries)• FZRAMACTV – One Month’s Activity – new one created at month

end (may select any month)• FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with

July 1 through the most recently completed monthly period)

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E-Print Reports for Grants

• Grants – (55XXXX)• FZRAPTD – Project to Date Summary/Budget Balance

Available• FZRAGRANTS – Grants assigned to your Department• FZRODTA – Current Fiscal Year Detail of Activity (Daily

and Monthly Reports)• FZRADACTV – Current Month Activity – updated daily

(Detail-current month entries)• FZRAMACTV – One Month’s Activity – new one created at

month end (may select any month)• FZRAACTV-YTD – Year to Date Activity (Cumulative

beginning with July 1 through the most recently completed monthly period)

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E-Print Reports for State Funds

• State Funds – (1XXXXX)•  • FZRBDSC – Budget Balances Available (Summary of all

accounts for a particular fund)• FZRAbudget-notice – Over Budget Notices to Departments • FZRODTA – Current Fiscal Year Detail of Activity (Daily and

Monthly Reports)• FZRADACTV – Current Month Activity – updated daily (Detail-

current month entries )• FZRAMACTV – One Month’s Activity – new one created at

month end (may select any month)• FZRAACTV-YTD – Year to Date Activity (Cumulative beginning

with July 1 through the most recently completed monthly period)

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Even More E-Print Reports….

• Miscellaneous• FZRABUDPOOLS – Banner Budget Pools • FZRAORGHIER – All Funds sorted by Org • FZRAFUND-ALPHA/FZRAFUND-HIER – Banner Fund

Lists (Both display Grant termination date)• PZRDPLS – Departmental Employee List (Banner ID,

Name, Campus Phone, E-Mail Address) • FZRAOLRI – Checks Issued by Fund• FZRAENC – Outstanding Encumbrances – list of open

encumbrances by Fund

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Do Dashboards Have to Look Like This?

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All Reports and All Funds on One Web Page

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WebFOCUS Code for “GETUSER”

• -********************************* get the userid/fund combination from finance• DEFINE FILE FORUSFN• FUNDID/A30=FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED;• FUND/A6=FORUSFN.FORUSFN.FORUSFN_FUND_CODE;• END• TABLE FILE FORUSFN• PRINT• 'FORUSFN.FORUSFN.FUND'• BY 'FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED'• BY 'FORUSFN.FORUSFN.FUNDID'• WHERE FORUSFN.FORUSFN.FORUSFN_COAS_CODE EQ 'A';• ON TABLE SET PAGE-NUM OFF• ON TABLE NOTOTAL• ON TABLE HOLD AS Z_FUNDSEC FORMAT FOCUS INDEX 'FORUSFN.FORUSFN.FUNDID'• ON TABLE SET HTMLCSS ON• END• -************************ the the userid for the person currently signed on to webfocus• DEFINE FILE GOREMAL• USERID/A20=STRIP(60, GOREMAL_EMAIL_ADDRESS, '@appstate.edu', USERID);• LOGGEDON/A20='&IBIMR_user';• UPLOGGEDON/A20=UPCASE(20,LOGGEDON,UPLOGGEDON);• UPUSERID/A20=UPCASE(20, USERID, UPUSERID);

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Joins Userids to Banner Fund Security

• -**************** join the current userid to the funds with that userid• JOIN• Z_EMAIL.SEG01.SELUSERID IN Z_EMAIL TO MULTIPLE Z_FUNDSEC.SEG01.FUNDID• IN Z_FUNDSEC TAG J7 AS J7• END• DEFINE FILE Z_EMAIL• SELFUND63V/A63V=J7.SEG01.FUND;• END• TABLE FILE Z_EMAIL• PRINT• 'Z_EMAIL.SEG01.SELUSERID'• 'Z_EMAIL.SEG01.EMAIL_PIDM'• SELFUND63V• BY 'J7.SEG01.FUND'• ON TABLE SET PAGE-NUM OFF• ON TABLE NOTOTAL• ON TABLE HOLD AS Z_SELFUND FORMAT FOCUS INDEX 'J7.SEG01.FUND'• ON TABLE SET HTMLCSS ON• END• JOIN CLEAR *

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0010-Budget Balance Summary -- All Funds With Drilldown

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0030-Budget Pools Report – Turns Red if Overspent

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Reports Drill Down to Spending Detail

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0061-Open Invoice Report

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0100-YTD Activity All Funds -- Tabbed Excel Report

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0110 - AP Checks Issued by Fund / by Vendor

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0120 -- Purchasing Card Reports with Drilldown

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Campus Accountants – They see what the user sees

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SRECNA – Compare Variances by Year – GASB Account Level

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Drill Down to Variances by NCAS Account

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Drill Down to Variances by Fund

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Drill Down to Compare Transaction Detail by Year

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ASU WebFOCUS Reports - Advancement

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Advancement Staff Activity Charts

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Advancement - Prospect Statistics

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Advancement – Development Officer Activity

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Questions?

If you would like more information about these reports contact:

• David Webber – Finance Reports – webberdb@appstate.edu• Kevin Patterson – SRECNA Report – pattersonkm@appstate.edu• Colleen Deal – Advancement Reports – dealcf@appstate.edu