web school erp user manual

https://web-school.in

Web School Users

1.) Admin

2.) Employee

3.) Student

4.) Parent

Admin DashboardMessages

Profile ,logout,Password

change

Click and view all the

premium version modules

Click the gray lock icon to lock the sidebar

Settings

1. General Settings

2. My Profile

3. Course

4. Batch

5. Subject

6. Student Category

7. Leave Management

8. Event Management

General Settings

Upload Logo

General Settings

My Profile Click Here to edit your Profile

Upload admin user’s photo

Click my profile

CourseClick Course

Enter course details

and click save

button

Course List View/Edit button

Delete Button

BatchClick batch

Batch List

SubjectClick Subject

Select Course

and batch

and enter subject name

Save button

Subject List

Student Category

Enter Student category name and click save

Student Category List

Click Student Category

Leave ManagementClick leave management, The leave names entered here are considered for marking absent in

attendance management for employees and students.

Event ManagementThe events we enter here appears on the event calendar of dashboard

Click the check box to

make the event

common for all the

batches and departments

You can select multiple

batches and department.

MESSAGE Inbox,Outbox,Trash

Click the mailbox

Send single mail

Send group mail

Select check box and click on the delete icon at the top to

delete mails from inbox

Received Mails

Sent Mails

Deleted Mails

MESSAGEInbox,Outbox,Trash

Compose EmailSelect recipient

Select Attachment

Click here to add more attachments

Compose Group Mail

Select multiple batches and

department to send mail

Attach File

Add Attachment

HUMAN RESOURCE

1. Admin Users

2. Employee Management Add Department

Add Position

Add Employee

Employee List

3. Set working Days

4. Attendance Management Attendance

Report

5. Subject Allocation

Admin Users Click Admin Users Super Admin can add more number of admin users

Employee ManagementAdd Department

Click Add Department

Enter Department name and click submit button and the table below

shows the list of departments available

Add PositionAdd Position

Enter Position name and click submit button and the table below shows the list

of positions added.

Add Employee

Click Add Employee

Mark tick check box if permanent address is same as

present address else fill permanent address in the box

given

Employee ListClick here for employee

list

Select employee by department

View / Edit employee

details

Delete Employee

Set Week Days

Mark check box and set weekdays

This weekdays are taken for attendance and timetable

Employee Attendance ManagementSelect department name Select month

Generate PDF Report Click on the Green ‘X’ to mark absent

Green ‘X’ – PresentRed ‘X’ – Absent

H – Holiday(Unmarked days from ‘set week

days’)h- Holiday marked on

event calendar

Employee Attendance Report Generation

Attendance ReportModes are Yearly,

Monthly, Individual

Click Report

Employee Subject Allocation Click subject Allocation

Assign Subject for employee in each department.

Student

1. Admission

2. List

3. Attendance Management Attendance

Report

Admission Click Admission This form is used for student registration

Enter student Details

Enter Parent Details

Student List Click ListSearch by

batch

View / Edit button Delete button

Student Attendance ManagementClick Admission Select Batch

Select Month

Generate PDF Report

Absent

 Student Attendance Report Click Report

Timetable Management

1. Set Timetable

2. View Timetable

Set Timetable Select Course Select Batch

Default Weekdays, You

can reset it

Select SubjectSet Start Time and End

Time Click Save Button

View TimetableSelect Course

Time

Enter ‘Go’ button

Remove timetable

Edit Timetable

Select Batch

Subject

Staff Name

Week Day

Click View Timetable

Exam

1. Set Term

2. Set Grade Scale

3. Set Assessment

4. Set Exam

5. Exam List

6. Set Mark list

7. View Mark list

8. Generate Report Card

Set Exam TermClick Set Term

Enter Exam Term

Enter Exam Term Start Date and End Date and click Save

Button

Set Grade ScaleClick Grade

Scale

Enter Grade name , mark range and status of each grade and click

save button.

Set AssessmentClick Set

Assessment

Select ‘Common to all batches’ to set assessment for all

batches .

You can select multiple

batches here

Set ExamClick on set Exam

Enter Exam Details

Click Save Button

Exam List Click Exam List

List of Upcoming

Exams

Exam Mark listClick Set Mark list

Enter data in all fields and click ‘Go’ button

Exam Result

Enter Save Button

There are five exam mark sheets.1. Cognitive – Exams conducted in each term

2. Assessment – Class Works3. Affective

4. Psychomotor5.Physical & Health Records

Click on each tabs to enter marks

EnterMarks

Select Student ,Enter marks and click save

button

View Exam Mark listClick Set Mark list

Enter data in all fields and click ‘Go’ button

Edit or Delete Mark listEdit data and click

save button Delete Marks

Broad SheetClick on

Broad Sheet

Enter term and course

Click Go to view board sheet

Click to print Page

Get PDF of

Reportcard

Percentage of total

marks scored

GPA of All the subjects

CGPA of All the

subjects

Position of each student based on GPA

calculated

Student Report CardSelect required

fields and click go button to view the

report of a particular student

Click Generate Report Card

Report Card Click for printout of report card

Fees

1. Fees Category

2. Fees Particular

3. Fees Period

4. Fees Collect

5. Fees Payment

6. Fees Status

Fees CategoryClick Fees Category

Enter Category Name and Description

Click Save button

Fees Category List

Click here to add Fees Particular

 Add Particular

Types All – Common for all batches

Roll No : Fees Particular for a specific roll no.Course/Batches – Fees Particular for a particular

batch

This module is to specify the fees amount for a batch or Roll no in a

particular category

Fees Period

Fees Period List

Enter Fees PeriodClick Fees Period

Fees Collect Click Fees Collect

Select Fees category, Particular and Batch

Click here for payment

Fees Payment Enter amount and payment details and click sane button

Fees Status Click Fees Status

PDF Report

Excel Report

Library

1. Category

2. Add Books

3. Book List

4. Issue Books

Category Add CategoryCategory List

Add BookClick Add Books Add Book Details

Book ListBook List

Search by book category

Book Issue Click Issue Book

Book ListSearch by

Employee or Student

Click here to return book

Transportation

1. Add Vehicle

2. Add Route

3. Add Destination

4. Add Driver

5. Add Vehicle Timing

6. Seat Allocation

7. Fees Payment

Add VehicleClick Add

Vehicle

Enter Vehicle Details and click

save button Vehicle List

Add RouteClick Add

Route

Enter Route details and click Save

ButtonRoute List

Add DestinationClick Add Destination

Enter Destination

details and click save button

Destination List

Add DriverClick Add Driver

Enter data and click save button Driver List

Add Vehicle TimingClick vehicle

timing

Enter details and click save button Time List

Seat AllocationClick Allocation

Register student or employee

Allocation List

Fees Payment Make Payment

Enter Route nameEnter Month name

Click Fees

Hostel

1. Add Hostel

2. Add Floor

3. Room List

4. Registration

5. Hostel Fees

Add HostelClick Add Hostel

Enter hostel details and click save button

Hostel List

Add FloorClick Add Floor

Enter Floor number and total number of rooms required and click save button.

Floor List

When you click save button a form to fill room details

appears

Add RoomMessage to fill room

details

Enter room number and number of beds per room . Click Save

Room ListClick Room List

Select Hostel and floor to view room list

Room Allocation/Hostel RegistrationClick Registration Enter Employee or

student detail and click save button

Click mark vacated for vacating room

Add Hostel FeesClick Fees

Enter Fees name ,type and amount

View payment details

Get Payment DetailsView Payment details of members in each room.

Click on ‘make payment’ to add fees.

AssignmentClick Assignment Attach Assignment

files

Click on the ‘+’ sign to

add attachments.

Click Save and view list of assignments in the table below this form.

Download AttachmentsClick on the view/edit button on the

assignment list table to view ,edit ,delete or download files.

Download Attachment

Delete Assignment

Delete Attachment

NotesClick notes Attach notes files

Click Save and view list of notes in the table

below this form.

Click on the ‘+’ sign to

add attachments.

Download AttachmentsClick on the view/edit button on the notes list table to view ,edit ,delete

or download files.

Download Attachment

Delete Notes

Delete Attachment

Edit Notes

Promotion Click Promotion

Select Year batch and term and click ‘go’

button.

List of students and

their mark details.

Click on the row to promote

student

List of promoted students.

Check the alumni to move student details

to alumni section.(Students who leave

school/College should be included here)

Keep the alumni checkbox

unchecked and select a batch to promote student

to some other batch.

Alumni

Select the required details

and click go button. There you can find the details of

all alumni.