webinar series 1 of 5 steve beck, regional vice president...

CFC BudgetPro™ v4, The BasicsWebinar Series 1 of 5

Steve Beck, Regional Vice PresidentMonday, July 18

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CFC BudgetPro™ v4, The BasicsWebinar Series 1 of 5

Steve Beck, Regional Vice PresidentMonday, July 18

CFC BudgetPro speakers and topics include:

TuesdayTuesday -- Revenue -- Terry Mallard

WednesdayWednesday -- Payroll -- Rod Crile

ThursdayThursday -- Clearing Accounts, Capital Expenditures and

Operating Expenditures -- Johnny Vaughn

FridayFriday -- Financial Statements and Integration -- John Grant

CPE Guidelines…

� Attend the webinar for the full session.

� Submit at least one question during the

webinar’s Q&A section.

� Complete the evaluation at the end of

the session.

Learning Goals and Objectives

At the end of the webinar, participants will know:

•Where to obtain BudgetPro v4

•BudgetPro v4 basics

•Data requirements

•Common spreadsheet features

•How to navigate to different sections

According to PC Magazine, which of the

following was considered the first electronic

spreadsheet?

A. Lotus 1-2-3

B. Excel

C. Borland Quattro

D. VisiCalc

E. Apple Numbers

Polling Question

Steve Beck,

Regional Vice President,

CFC

Overview of Webinar Series

• Monday: Cover housekeeping items and the “Home” worksheet

• Tuesday: Revenue and cost of power

• Wednesday: Payroll

• Thursday: Clearing accounts and capital

expenditures

• Friday: Financial statements, graphs, ratios

and integration

Where to Obtain CFC BudgetPro v4

• CFC’s Member-Only Website

• Your CFC Regional Vice President

BudgetPro v4 Basics

CFC BudgetPro v4 is:

•An Excel-based budgeting tool for distribution co-ops

with a file size of approximately 32 megabytes

•A series of 37 worksheets, contained in six functional groups

•A documented budget model using integrated spreadsheets

•A tool that provides the end result of the four preferred budgeting statements

BudgetPro v4 Basics

CFC BudgetPro v4 is not:

•Designed for activity-based budgeting

•Designed to be used simultaneously on a system’s

network by multiple users

BudgetPro v4 Basics – Advantages

• Offers menu-driven “Home” worksheet

• Produces appropriate documentation of

budget items

• Allows preparation of “what if” analysis

• Contains the necessary linkage between

spreadsheets

• Utilizes cooperative account numbers

BudgetPro v4 Basics – Advantages

• User can input either detailed budget information or simply utilize summary information

• Contains error checking

• Produces the “Budgeted Financial Statements” that directors are interested in

• Produces pictures of the budget in graph form

• Produces reports to facilitate moving information to

your accounting software

Data Required for BudgetPro v4

• Historical financial information contained in the cooperative’s annual Form 7 for up to five years

• Detailed payroll information

• Rate summaries

• Power costs from power provider

• Benefit information

• Current work plan

• Long-term debt information

• Current power requirements study

Common Features

• Color coding

– Light green: Entry allowed

– Dark green: Entry already made

– White: Outside of borders – open

Common Features – Color Coding

Common Features

• Cell comments

• Hide/unhide worksheets

• Hide/unhide rows

• Hyperlinks

• Use of white space (work areas)

• Dropdown boxes

Common Features

Hide & Unhide worksheets

Hyperlinks

Common Features

Hide & Unhide rows

Common Features – Macros

• Should work fine in Excel 2007 or Excel 2010

• Need to allow macros to run

– 2007 & 2010 – Message bar below menu –

Options – Enable This Content

Common Features – Macros (Cont.)

• 2003 – If you don’t get a dialog box in the middle of your screen when you open the spreadsheet, then

chances are, macros are disabled.

• To enable macros:

– Click on: “Tools – Macro – Security – Medium”(will need to close and re-open spreadsheet).

When the dialog box displays, click Okay to enable

macros.

Flow Chart

“Home” Worksheet – Top Half

Worksheets organized by

function (color coded)

Status and comments entered

on each worksheet (not here).

“Home” Worksheet – Bottom Half

Click here to update to v4.

Create export files.

Print preview various

worksheets.

Now…let’s turn it over to our audience!

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Step 1: Type in your question

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Events &

Training Tab

Look for the

replay of this

program early

next week

CFC BudgetPro speakers and topics include:

TuesdayTuesday -- Revenue -- Terry Mallard

WednesdayWednesday -- Payroll -- Rod Crile

ThursdayThursday -- Clearing Accounts, Capital Expenditures and

Operating Expenditures -- Johnny Vaughn

FridayFriday -- Financial Statements and Integration -- John Grant