week 11 practical: microsoft word theory: midterm situations

Week 11

• Practical: Microsoft Word

• Theory: Midterm situations

The Most Basic Basics

• Vocab:– Mouse– Keyboard

Mouse Actions

• Click– Left-click– Right-click– Double-click

• Select

• Drag

• Drop

Keyboard Vocab

• Useful keys for Word

• Shortcuts!

Useful Webpage

• Greenriver.edu

Word Processing

• Why do we use it?

Word Processing

• Easiest way to enter text

• Makes our text look reasonably good

Opening a File

1.Double click the file on the desktop

2.FileOpen

• Open “Classwork.doc” now.

Adding a Header and Footer

• Remember: this information is useful to have on every page!

• Use the TAB key to move around.– DON’T use the spacebar – it will not look as

good.

Take a look…

• Does this document look nice? Why or why not?

Problems

• The margins are too big.

• Its layout (orientation) it wrong.

• The font is inconsistent.

• The font size is inconsistent.

• Missing paragraph 2!

Margins

• Margins are the space on the sides, top, and bottom of a document.

• Standard style: one inch (2.5 cm) on every side.

How to change margins

• FilePage Setup

• Margin settings

How to change layout

• FilePage Setup

• Click “Portrait” or “Landscape”

Portrait?

Landscape?

Correcting the Font

• Select all of the text1. Ctrl+A

2. The other way…

• Change the font style in the drop-down box.

• Times New Roman is standard

Correcting the Font Size

• Select all of the text

• Change the font size in the drop-down box.

• 12-point is standard

Adding information from another source

• Paragraph 2 is missing. We don’t want to type it in by hand – it’s too slow!

• We need to use the “copy” and “paste” commands.

Copy

• Select the text you want to put somewhere new.

1. Right-clickCopy

2. Ctrl+C

Paste

• Put your cursor where you want the text to go.

1. Right-clickPaste

2. Ctrl+V

Check it again!

• Is the font consistent?

• Is the font size consistant?

• Does it look nice?

Theory!

• What did you find hard about the writing section of the midterm?

Analyzing the Question

• Make sure you understand the situation

• Think of all parts of the situation

• Answer all parts of the question

Instructions

• Read the situation described carefully. What type of computer, input devices, output devices, and software will be most useful in this situation? Remember to use specific names of devices, the types of software used (not the brand names). Also remember to EXPLAIN all ideas – why have you chosen all of these things?

Question (Class 1)

• Situation: A businessman was recently in a car accident. He must continue working, but may work from home. His right arm is broken, so he does not have very good coordination. His work involves checking the prices of different goods across the world, bringing this data together, and predicting how the prices will change in the future.

Step-by-Step

• Don’t try to think of everything at once.– This will only make your organization

confused.

• Take it one part at a time.

First: Size and Speed

• How many people will be using the system?

• How fast does it need to work?

Question (Class 1)

• Situation: A businessman was recently in a car accident. He must continue working, but may work from home. His right arm is broken, so he does not have very good coordination. His work involves checking the prices of different goods across the world, bringing this data together, and predicting how the prices will change in the future.

Size and Speed

• One person

• Pretty simple work

• At home – smaller is usually better

• What kind of computer system is good for him?

Second: reading the situation

• “His right arm is broken, so he does not have very good coordination.”

• What special things does this suggest?

Third: reading the situation

• “His work involves checking the prices of different goods across the world”

• So, what does this?

Fourth: reading the situation

• “…bringing this data together, and predicting how the prices will change in the future.”

• So, what does this?

Fifth: using your brain!

• We’ve answered everything directly asked in the situation

• We are NOT done. What else is useful? What else can we talk about?

Check the instructions

• “What type of computer… Remember to use specific names of devices…Also remember to EXPLAIN all ideas – why have you chosen all of these things?”

• So, we did this one already.

Continue checking…

• “What type of input devices … Remember to use specific names of devices…Also remember to EXPLAIN all ideas – why have you chosen all of these things?”

• We have a few ideas…is anything else needed? Think about his work and all possibilities.

Continue…

• “What type of output devices… Remember to use specific names of devices…Also remember to EXPLAIN all ideas – why have you chosen all of these things?”

• We have nothing for this yet! What could he need? Why? Why? Why?

Continue…

• “What type of software will be most useful in this situation? Remember to use specific names of devices, the types of software used (not the brand names). Also remember to EXPLAIN all ideas – why have you chosen all of these things?”

• We have some ideas – do we need more?• Are we using TYPES of software, and not

brand names?

Homework

• Situation: An advertising company of 20 employees wants to buy a new computer system. The company creates its own artwork and text, and makes advertisements for magazines.