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Project Management

1. What is Project Management

Week 1

Turn your phones off

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Welcome2 parts

Intro – who am I, what we’ll be doing this semester, assessments

About projects – The Project Management Framework

First

Form into 12 Groups

1st

Revision Groups

Second

Your motivation

2nd

Who wants to be a project manager?

Why?

Who wants to work with a project manager?

When? Where? How?

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A walk through the course outline

The textbook

Gray, C., & Larson, E. (2006). Project management – The managerial process (3rd ed.). NY: McGraw-Hill. 658.404 G791p3     

Weeks1 – 3

Project Management FrameworkProject Selection and Portfolio Management Project Management Plans

Weeks4 – 6

Managing Project ChangeProject MarketingProject Leadership

Weeks7 – 9

Managing Project TeamsProject Conflict ManagementPerformance Management

Weeks10 – 12

Global IT Project ManagementCurrent Issues in Project Management

Week 13 Revision

Assessment Task

Release Date

Due Date Weighting

Task Type

Tutorial Participation

Weekly Weeks 1-11 10% A

Team Project Proposal (Stage-1)

Week 2

Week 5, Wednesday 20th August 4pm

10% A

Team Project Proposal (Stage-2)

Week 2

Week 8, Wednesday 10th September 4pm

15% A

Team Report Week 7Week 11, Wednesday 1st October 4pm

15% A

Final Examination

End of semester

50% B

View> Notes Page

Week 1

The Project Management Framework

8 things you want to know

– What is a Project?– Process Groups– The Triple Constraint– What is Project Management?– The Project Manager– Importance of Project Management– Project Management Framework– Integrated Approach

1. What is a Project?

All projects have a beginning, a middle and an end.

Beginning Middle End

Beginning Middle EndA definition:

“A temporary endeavor undertaken to accomplish a unique purpose”

Source: CHAOS Report 1995 by the Standish GroupAccess it here: http://net.educause.edu/ir/library/pdf/NCP08083B.pdf

Not even complete

d

Typically 189% over

budget

OTOBOS

53%Challenged

16%Success

31% Critical Failures

1994

1 2 3 4 5 6 7 8

More & more IT projects are starting each year

500K

300K

200K1998

2001

2002

??2007

Projects have a common set of characteristics which can also be defined by what they are not

A target outcome

A defined life span

Cross organisatio

nal participatio

n

New or unique

Time, Cost and

performance

requirements

Projects have a common set of characteristics which can also be defined by what they are not

A target outcome

A defined life span

Cross organisation

al participation

New or unique

Time, Cost and

performance requirements

ExplorationsGo on

indefinitely

One team or one person

working alone

Creating the same thing

multiple times

No constraints

on time, cost or

performance

What a project isn’t

Projects v Not Projects

Process Groups

All projects typically go through these five processes

PlanMonitor & Control

ImplementClose

Initiate

A process is a series of actions directed towards a particular result.

Step 1 Step 2 Step 3 Result

activityinputs outputs

Figure 1.1 Project Life Cycle (Gray & Larson, 2006, p6)

PMI and the PMBOK

www.pmi.orgPMP certification

Google PMBOK.pdf

There are alternatives to PMI

Numbers from Craig Brown (Sept 2007)

Project Management Organisation

Head officeNumber of members

PMI USA 240,000

IPMA Europe 30,000

APM UK 15,000

AIPM Australia 7,100

3. The Triple Constraint

Also known as the IRON TRIANGLE

TimeTime

ScopeScope CostCost

Figure 1.1 Figure 1.1 Triple Constraint of Project ManagementTriple Constraint of Project Management(Schwalbe, 2006, p8)(Schwalbe, 2006, p8)

QualityQuality

The Quadruple Constraint

Warning: Quality has many definitionsWarning: Quality has many definitionsWarning: Quality has many definitionsWarning: Quality has many definitions

TimeTime

ScopeScope CostCost

4. What is Project Management?

Advantages of Project ManagementBetter control of financial, physical, and human resourcesImproved customer relationsShorter development timesLower costsHigher quality and increased reliabilityHigher profit marginsImproved productivityBetter internal coordination

Performing Organisation

Project Manager

Client - Sponsor

Project Teamstakeholders

stakeholders

stakeholders

stakeholders

5. The Project Manager

Week 6 – Leading TeamsWeek 7 – Managing Teams

(Schwalbe, 2006, p17)

(Schwalbe, 2006, p22)

6. Importance of Project Management

Increased use of Project ManagementCompressed product life cycle

Global competitionKnowledge explosionCorporate downsizing

Increased customer focusDevelopment of Third World and closed

economies

7. Project Management Framework

The PMBOK’s 9 Knowledge areas

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Figure 1.2 Figure 1.2 Project Management FrameworkProject Management Framework(Schwalbe, 2006, p9)(Schwalbe, 2006, p9)

8. Integrated Approach

Why would a team member be a stakeholder?

Stakeholders are people involved in or affected by project activitiesStakeholders include:• Project sponsor• Project manager• Project team• Support staff• Customers• Suppliers• Opponents to the project

Project TeamSuppliers Customers

Opponents

Sponsor & Supporters

The PMBOK’s 9 Knowledge areas

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Time Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Cost management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Scope Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Quality Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Remember this?

The first four knowledge areas are Core Functions

The next four knowledge areas are Facilitating Processes

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

HR Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Risk Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Communications Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Procurement Management

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

What knowledge area do contract labourers fall into?

Contract staff

Contract staff

??HR

Management

HR Managemen

t

Procurement

Management

Procurement

Management

Integration Management – pulling it all together

IntegrationManagement

IntegrationManagement

Time Management

Time Management

Cost Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management

HR Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

What if it’s not Integrated?

IntegrationManageme

nt

IntegrationManageme

nt

Time Management

Time Management Cost

Management

Cost Management

Scope Management

Scope Management

Quality Management

Quality Management HR

Management

HR Management

Risk Management

Risk Management

Communication

Management

Communication

Management

Procurement Management

Procurement Management

Figure 1.2 Integrated Management of Projects (Gray & Larson, 2006, p13)

Which ones are most important for projects?

Technical skills People Skills

Budgeting, Scheduling, Documenting

Leading, Motivating, Listening, Empathising

Figure 1.3 Technical and Sociocultural Dimensions of Project Management(Gray & Larson, 2006, p13)

BetterProjects.net

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