west london sub-regional conference discussion group 6 developing smaller sites– a practical...
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West London Sub-Regional ConferenceDiscussion Group 6
Developing Smaller Sites– A Practical Guide
Presenters
Visakha Sri ChandrasekeraRegional Business Development Manager
Andy CollyerPre-Construction Development Manager
Lovell London Region
Lovell
Lovell is the residential company within the Morgan Sindall Group
Provides complete housing services: Design and Build of all tenures, Planned and Responsive Maintenance and Market Sales
40,000 homes delivered over 20 years In 2013 one in ten apprentices worked for Lovell 2013 holders of ROSPA Gold Award for Health & Safety First company to be accredited by TPAS
CLIENT
Internal Capacity: Skills and Resources
• Identify skills to:a) devise & commission schemes b) appraise development proposalsc) project manage
• Assemble Team – inhouse or out sourced/ combination• Comprehensive set of Employer’s Requirements (ERs), design brief or
planning standards• Funding for essential consultants such as Clerk of Works
Essential Actions Direct Engagement with key Council Depts
1. Planning & Sustainability2. Procurement3. Legal4. Highways5. Building Control & Environmental Health6. Estate & Asset Management7. Others Education to Cleansing
Agree Procurement Options & Form of Building Contract Factor in realistic timescales for internal approvals
Procurement Options Full OJEU – timescale, & appropriateness Existing Frameworks – Ealing used City West for larger schemes Contractor & Consultant “Panels” – most consultant appointments &
Small scale contracts (Below OJEU) Single purchases –services Tender or Quotation
Panels and Frameworks
Consider Council’s essential requirements eg registration with Constructionline and CHAS (Contractor Health & Safety Assessment)
For sites above OJEU review existing frameworks For sites below OJEU consider contractor & consultant panels because
of their simplicity and speed
Appraising Frameworks Consider if the rigour of the qualitative & financial assessment is
satisfactory Consider if following is covered:
1. Experience of affordable programmes2. Evidence delivering in time and budget3. References4. Constructionline scores5. Added value offered
Seek evidence of ability to deliver quality services 50:50, even 60:40 quality/price
Programme or Single Sites? Depends on size of sites, delivering repetitive programme, use or
avoid OJEU and geographical spread Impacts on type of contractor you will get Sites thorough checks before going out to tender
1. Boundaries & title correct2. Services correct – don’t assume either because you own it!3. Capacity study or massing exercise upon which to obtain quotes or tenders4. Brief for each site, or programme agreement with Planning5. Standardisation of house types or similar components6. Realistic packaging of sites, adjacent or the opposite ends of the Borough
Ensuring Success
Ensure ERs as tight as possible, specify to degree possible if using D &B, maybe Stage D+?
Address provisional sums before letting contract – commission further surveys?
Engage the contractor – discuss “value engineering” consider cost effective solutions
Client Issues Summary What time have you to consider the options? Simplicity in choice of procurement programme, meets your
requirements, transparent, provides VFM Ensure contractors and consultants right ones for the job – if using a
framework make sure there has been robust qualitative and financial assessment, same for use of contractor & consultant panels
Spend time ensuring your ERs/Design Brief is watertight. Precise what you want with each scheme Ensure you have done the necessary site investigatory work before tender
CONTRACTOR
Norman Crescent Estate
Northfield Road Estate
Harlech Gardens Estate
Redwood Estate
Services
Substations
central heating plant rooms
live drainage runs
extended mains
high abnormal costs
Resident Consultation
Health & Safety of residents
changes to existing estates stopping up roads/footpaths (alternative pedestrian routes)
closure of unapproved access’
loss of parking/provision of temporary, loss of open space
Considerate Contractor Scheme (CCS)
Design & Buildability How far spread out are the sites? Procurement strategy? Standardise house types for each tenure where
possible Servicing the estates
Off site works instructed by client: Design & Procurement (Value Engineering)
Preconstruction activities Demolition works (notice to residents) diversion works
Agreement of Cost Plans Initial Feasibility Appraisal (IFA) Post Planning Feasibility Appraisal (PPFA)
Realistic and achievable programme Small sites logistic plans shared prelims
Establishment of a Steering Group Committee to determine the client/estate priorities and drivers.
Contractor involvement for technical issues.
Thank You
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