what’s new in access 2013 by lisa friedrichsen johnson county community college, overland park ks...

What’s New in Access 2013

by Lisa Friedrichsen

Johnson County Community College, Overland Park KS

lisalfri@jccc.edu

New Perspectives: Portfolio Projects for Business Analysis

Microsoft® Access 2013: Illustrated Series

I am such a good teacher that…

…I taught my dogs how to talk!

…yes, I taught them how to talk. I didn’t say they learned how to talk!

To keep in touch …

• www.wikispaces.com • You must set up an account• Two choices to participate…

– Find it yourself: CourseConference– Be invited by sending an email to

lisalfri@jccc.edu

What’s New for Access 2013?

• Text data type = Short Text

• Memo data type = Long Text

• No PivotTable, PivotChart views

• No Outlook integration

– Create Email– Manage Replies

• No replication

DESKTOP (traditional) databases

Let’s do it!

• Desktop demo – New Access 2013 “desktop” (traditional)

features

Northwind2007.accdb

Northwind.accdb (the old .mdb file)

New! Access 2013 Web Apps!

• What is an Access Web app?

– created in Access 2013 or SharePoint 2013

– deployed to SharePoint 2013

– available to users via a common browser

To create an Access Web app…

• Start Access 2013– Choose Custom web app

or

– Choose nonDesktop (Desktop = traditional) templateor

• Create an Access Web app from within SharePoint 2013

A desktop database is not…

• …an Access Web app• There is no easy way to convert an

existing desktop database to an Access Web app

An Access Web app is not...

• …an Excel or Word Office app• Insert tab, Apps for Office

An (Access) Web app is….

• A fully functional database application– Tables– Queries– Forms– Reports– Macros (recall Macros in 2010 were improved)– (not modules, no VBA)

(I wish they would have called it a Web database)

An (Access) Web app requires….

• SharePoint Server 2013• SQL Server 2012 • Configure Access Services

SharePoint 2013 – Access Services

(Access) Web app progression…

• Access 2007, 2010 had the ability to share tables, forms through SharePoint, .accdb

• Access 2013 web app file = .accdw

(uses SQL Server 2012 for tables)– Complete Web-deployable database /

application– Hybrid databases still have .accdb extension

• “desktop” vs. “web” icons in database file

Free trial Access hosting site….

www.accesshosting.com

Free trial site….

www.accesshosting.com

Let’s do it!

• (Access) Web app demo – Use an Web app with a browser

• 3 to choose from

– Create a Web app• File|New in Access 2013

– Deploy an Web app• Need a SharePoint account• You may use my account at

www.AccessHosting.com

To use a Web app go to…

lisalfri.accessontheweb.com ~ Colleagues (upper left)

(created by SharePoint 2013)

lisalfri.accessontheweb.com/northwind traders

(created by Access 2010 template)

lisalfri.accessontheweb.com ~ Assets (upper left)

(created by Access 2013)

UserName: SPH\lisalfri

Password: Acce$$45

To create a Web app…

• File|New in Access 2013• Features to Watch for…

– Views (known as “forms”)• List• Datasheet

– The Tile Pane– Add, Delete, Edit, Save records (Action bar)– Customizing a “view”

• Related Items control• AutoComplete control

Thank you!

Lisa Friedrichsen

lisalfri@jccc.edu