workshop agenda how to approve invoices how to view invoices by banner invoice no. and purchase...

WORKSHOP AGENDA• How to Approve Invoices• How to View Invoices by Banner Invoice No. and Purchase Order

-Payment Status, Including History• How to View Invoice and Check or Direct Deposit Advice

Images in BDMS (Banner Document Management System)• How to Determine if a Credit has Been Posted to your Account• Travel Reimbursements– Payment Status, Including History

Invoice Approval Process• All invoices must be submitted to Accounts Payable and approved

electronically through SSB.• Please note: once logged into Highlander Pipeline you can access your approval

queue from the My Pipeline or Faculty/Staff Services tabs.

• Your electronic approval is certifying that you have received the goods and you are authorizing Accounts Payable to issue payment to the vendor.

• Vendor invoices are approved in Banner by the Chair/Principal Investigator/Designee as appropriate.

Note: There are very few instances when an invoice should be disapproved. If you feel an invoice should be disapproved always contact the Originator(AP Rep) before doing so.

How to perform a document look up and display the details of the document by Invoice, Purchase Order, Requisition, and Journal Entry.

View Document

Document Number Beginning With:

R = Requisition I = InvoiceJ = Journal EntryP = Purchase Order

Travel Reimbursement(Employee travel reimbursements will be submitted via a travel reimbursement form.)

QuestionsShould you have any questions or concerns please do not

hesitate to contact someone in Accounts Payable.

Maria La Lima- DirectorNakia Goode- Supervisor

Marion Baker- AP RepCathy Hansen- AP RepIhesia Holmes- AP Rep

For vendors A-L contact Cathy HansenFor vendors M-Z contact Ihesia Holmes

For all travel related concerns contact Marion Baker