write your email professionally - writing request e mails

Write your Email ProfessionallyWriting Request Emails

Session Objectives

• Write more politely and sincerely

What is the good word?

• Please • Could/ Would….?• Would you mind…• Would like…

Polite Requests

Please

How to form sentence with ‘Please’

• Please send me your document.• Please meet me at 3:30 p.m. • Please give me the directions to your new office.

Could/ Would …?

• Could you send me the document?• Could you meet me at 3:30 p.m.?• Would you give me directions to your new office?

Could/Would..?

• Could you please send me the document?• Could you please meet me at 3:30 p.m.?• Would you please give me directions to your new office?

Would you mind…?

• Would you mind sending the document?• Would you mind meeting me at 3:30 p.m.?• Would you mind giving me directions to your new office?

Would you mind…?

• Would you mind sending the document?• Would you mind meeting me at 3:30 p.m.?• Would you mind giving me directions to your new

office?

Gerund

Would like

Would like (= want)

• I want to meet you at 3:30 p.m.

• I would like to meet you at 3:30 p.m.

Would like…

• I would like to see you tonight.• I would like the directions to the new office.

Dos

• Restrict to two Paragraphs• Each Paragraph = 3 /4 sentences• 1/2 Requests in a mail

Don’t

• Write Long Emails like a Novel• Only include Essential Details• Remain Brief

Making 2nd Request

Arrange it numerically1. Please send me the document.2. Please send me contact details of the office

bearers of the XYZ Committee.

Making 2nd Request

• Please send me the document. Could you also send the contact details of the office bearers of the XYZ Committee?

Illustrations of Making 2nd Request

• Could you meet me at 3:30 p.m.? I would also like to get the directions to your office?

Pre- Closing

• Thank you.• Sincere thanks.• I appreciate it.

Pre- closing

Thank you for + your + Noun• Thank you for your time and effort.• Thank you for your interest in our latest course.

I appreciate + your + Noun• I appreciate your time and effort.• I appreciate your interest in our latest course.

Let’s Review

• Please• Could/Would …?• Would you mind…?• Would like..