wsh & workplace housekeeping: a 5s approach

WSH & WORKPLACE HOUSEKEEPING:A 5S APPROACH

30 Jun 2016

Edison J Loh

WSH Practices

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[DEFINE] Housekeeping

“The routine tasks that must be carried out in order for a system to function

or to function efficiently.”

[DEFINE] Workplace Housekeeping

“Activities undertaken to create or maintain a tidy, clean, orderly and safe working environment.”

Source: WSH Guidelines on Workplace Housekeeping

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Tidy?

Clean?

Orderly?

Safe?

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Why Housekeep?

Good for Business

• Elimination of hazards

• Hygienic working conditions

• Improved staff morale & wellbeing

• Increased productivity

• Improved quality control

• Better WSH performance

• Effective use of space

• Better inventory control

• Enhanced company image

• Commitment to WSH

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Poor HousekeepingMessy Warehouse

Image source: Internet

Tidy?

Clean?

Orderly?

Safe?

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Poor Housekeeping

Corridor

Workshop

Outdoor storage

Storeroom

Industry Examples

Source: Ministry of Manpower 8/36

WorkplaceHousekeepingGetting Started

Download: www.wshc.sg9/36

Housekeeping & WSH

Employee Workspace

Floors

Aisles &StairwaysWalls &

Other SurfacesLighting

Dust

Spills

Employee Facilities

Waste

StorageToolsTools

Maintenance

Details in WSH Guidelines on Workplace Housekeeping 10/36

The 5S ApproachWorkplace Organisation

STEP �: Sort

STEP �: Shine

STEP �: Set in Order

STEP �: Standardise

STEP �: Sustain

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The 5S ApproachWorkplace Organisation

STEP �: Sort

Action: Keep only necessary items

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The 5S ApproachWorkplace Organisation

STEP �: Set in Order

Action: Organise for better workflow

and easy retrieval

Map of existing layout

New layout (after rearrangement)

Better workflow

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The 5S ApproachWorkplace Organisation

STEP �: Set in Order

Tools kept close to the location of work and stored in the order of use.

Easy Retrieval

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The 5S ApproachWorkplace Organisation

STEP �: Set in Order

(i) Labelling

Visual Order

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The 5S ApproachWorkplace Organisation

STEP �: Set in Order

(ii) Outlining

Visual Order

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The 5S ApproachWorkplace Organisation

STEP �: Set in Order

(iii) Colour Coding

Visual Order

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The 5S ApproachWorkplace Organisation

STEP �: Set in Order

(iv) Marking

Visual Order

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The 5S ApproachWorkplace Organisation

More ideas: Visual Order

Label indicators to denote item’s name, code number, location (e.g., A-1) and maximum & minimum required quantities.

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The 5S ApproachWorkplace Organisation

More ideas: Visual Order

Labels to indicate safe (green) and dangerous (red) operating zone.

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The 5S ApproachWorkplace Organisation

STEP �: Shine

Action: Keep workplace clean, tidy

and in good condition.

Covers both inspection and cleaning

• What & where (5S Map)

• Who & when (5S Schedule)

• How (Safe Work Procedure)

Inspection: Detecting abnormalities

See • Hear • Smell • Touch

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Good Workplace HousekeepingIndustry Examples

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Good Housekeeping

Demarcated walkway

Engineered racking

Logistics & Transport (warehouse)

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Good HousekeepingLogistics & Transport (warehouse)

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Good Housekeeping

Neatly stacked containers

Pedestrian crossing,

warning sign for drivers.

Logistics & Transport (container depot)

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Good Housekeeping

Tidy and organised storage

Storage of reusable items (by part size)

for quick redeployment

Construction

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Good Housekeeping

Waste segregation

Demarcated walkway

Storage area demarcation

Segregation of electrical, gas and water hoses

Marine (on board vessel)

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Good Housekeeping

Passageway in storage area

Isolation of gas storage area with fence and prohibition sign

Marine (shipyard)

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Good Housekeeping

Horizontal push-back sliding racks

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Vertical carousel storage system

Metalworking

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Good Housekeeping

Workshop

layout

Drawer layout

Woodworking

Photo credit: Singapore Furniture Industry Council (SFIC) Institute Pte Ltd 30/36

Good Housekeeping

Labelled food trays stating production date & time

Anti-slip coating on

kitchen floor

Separate compartments for raw meat and raw seafood

Neatly organised

cleaning tools

Hotels

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Good Housekeeping

Grey bins for oral medication

Red bins for external

preparations like creams,

lotions & patches.

Hospital (Pharmacy)

Yellow labels indicate “Different strengths available” 32/36

Housekeeping Inspection Checklist

Inspection of Housekeeping Aspects that affect WSH Yes No

1 Work area is clean, tidy and clutter-free.

2 There are no unnecessary items in the work area.

3 There are no food and drinks in the work area.

4 Aisles, walkways, stairways and exits are unobstructed.

5 There are no objects protruding into aisles and walkways.

6 No item is placed around emergency equipment (e.g., fire extinguishers, first aid kits).

7 Floors (e.g., tiles, boards and carpets) are in good condition.

8 Floors are dry and free from accumulated dust, broken glass and leaks or spills (e.g., oil or water).

9 Floor markings are highly visible and not faded.

10 Floor openings or holes are guarded by a cover, grating or guardrail on all sides (except at entrances to stairways or ladders).

11 Lamps or light sources are clean and provide adequate illumination for working.

12 Warning signs are in good condition and can be clearly seen from afar.

13 Cords, cables and hoses are bundled up when not in use.

14 Machine and equipment guards are in place and secure.

15 Tools are in good condition and in their designated location.

16 Storage areas are clean, tidy and organised.

17 Stacked materials are placed on a flat and firm foundation.

18 Storage racks used are adequate for the task and in good condition.

19 Heavier and bulkier items are placed on the lower shelves of a storage rack.

20 Hazardous substances (e.g., flammable materials, toxic substances) are stored in compatible containers, stored under appropriate conditions and affixed with GHS labels.

21 Physical barriers and warnings signs are installed around workplace hazards (e.g., sharp objects, protruding objects, a hot surface, a floor opening).

22 Proper waste bins for general waste, recyclable waste, hazardous waste, and so on are provided at work areas to facilitate responsible disposal.

23 Combustible waste is properly disposed of. For example, oily rags are disposed in closed metal waste bins.

24 Waste (including hazardous waste) is collected regularly so that there is no unnecessary accumulation of waste.

25 A predetermined disposal area has been designated for situations where waste materials (e.g., bulky waste, toxic waste) need to be accumulated till the next waste collection date.

Source:

WSH Guidelines on Workplace Housekeeping

[RECALL]Housekeeping

“The routine tasks that must be carried out in order for a system to function or to function efficiently.”

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5S

Key TakeawayGood workplace housekeeping can

eliminate hazards and keep your company

organised, productive and safe.

STEP �: Sort

STEP �: Shine

STEP �: Set in Order

For more on Step 4: Standardise and Step: 5 Sustain, refer to WSH Guidelines on Workplace Housekeeping.

Visual

Order

Labelling

Outlining

Colour

coding

Marking

Tidy •••• Clean •••• Orderly •••• Safe34/36

Getting Started

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Government Assistance

• Capability Development Grant (CDG)

• Innovation & Capability Voucher (ICV)

http://www.spring.gov.sg/

5S Training

WSQ Apply 5S Techniques(16 training providers)

http://www.wda.gov.sg/

Download: www.wshc.sg

Thank you

edison_joseph_loh@wshc.gov.sg

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