wsl level 3 inv 2017 - university of hawaii maui...

June2016

Wichita, KSSeptember 21t & 22nd, 2016

2016 ATIXA CIVIL RIGHTS INVESTIGATOR LEVEL III TRAINING & CERTIFICATION COURSE

Presented by W. Scott Lewis, J.D.

Housekeeping Items

• Signinbothdaysoftrainingforcertificationeligibility

• Accesstocertificatesisdeliveredviaccc@ncherm.org within7-10businessdaysfollowingtheconclusionofthistraining

• CEUsaregrantedonanindividualbasisbyyourfield’saccreditingbody

• Materialssitewillremainavailableforthreemonthsfollowingthistraining

• Contactmembers@atixa.org tolearnaboutcomplimentarytrialmembershipeligibility

YOURFACULTY

W.SCOTTLEWIS,J.D.Partner,TheNCHERMGroup,LLC;

Co-Founder&AdvisoryBoardMember,ATIXA;Co-founder&AdvisoryBoardMember,NaBITA;

Co-founder,SCOPEscott@ncherm.org

June2016

InterviewingSkillsPracticeØGeneralØComplainantØReluctantComplainantØRespondentØOtherWitnessesDa

AGENDA

TITLEIX

NopersonintheUnitedStatesshall,onthebasisofsex,beexcludedfromparticipationin,bedeniedthe

benefitsof,orbesubjectedtodiscriminationunderanyeducationalprogramoractivityreceivingfederal

financialassistance.

TitleIXoftheEducationAmendmentsof1972ImplementingRegulationsat:

20U.S.C.§ 1681&34C.F.R.Part106

THEIXCOMMANDMENTS

Thorough Reliable Impartial

Prompt Effective Equitable

EndtheDiscrimination.

PreventitsRecurrence.

Remedytheeffectsuponthevictim&community.

Investigation

Process

Remedies

June2016

BIAS&PREJUDICE

Ø DefinitionsØ SmallGroup

Discussions

“BIAS”DEFINEDØ Tendencytobelievethatsomepeople,ideas,etc.,arebetterthanothersthatusuallyresultsintreatingsomepeopleunfairly.

Ø Stronginterestinsomethingorabilitytodosomething.

Ø Inclinationoftemperamentoroutlook;especiallyapersonalandsometimesunreasonedjudgment(merriam-webster.com).– “Biased”– Tocausepartialityorfavoritism;influence,especiallyunfairly(Dictionary.com).

“PREJUDICE”DEFINED

ØUnfairfeelingofdislikeforapersonorgroupbecauseofrace,sex,religion,etc.

ØFeelingoflikeordislikeforsomeoneorsomethingespeciallywhenitisnotreasonableorlogical(merriam-webster.com).

ØAnypreconceivedopinionorfeeling,eitherfavorableorunfavorable(dictionary.com).

June2016

BIAS&PREJUDICE

ØConsciousvs.unconscious.ØPositivevs.negative.ØSocial&culturalcapital.ØStereotyping.ØCulturalcompetence.ØMulti-partiality.ØSocialjustice.

BIASANDPREJUDICECONT.Ø Commonhot-buttonareasofbias&prejudice:– Sexualorientation.– Gender,transgender,andgenderidentity.– Race.– Ethnicity.– Religionorreligiousbeliefs.– Politicalviews.– Athletes.– Greeklife.– Alcoholordruguse.– Sexualfreedom/preferences.

BIAS:SMALLGROUPDISCUSSIONØ Insmallgroups,discuss:–Whataresomebias-relatedissuesyouhaveseeninyourworkinhighereducation?

– Aretherebias/prejudicesthatyouhaveseenonyourcampus?

– Howhaveyoutrainedgroups(faculty,staff,students)regardingbias&prejudice?• Whathasworked?• Whathasnotworked?

June2016

THESTARTOFTHEMEETING

Ø TheEnvironmentØ Managing

ExpectationsØ TheProcess

ExplanationØ Questioning

Guidelines

THEENVIRONMENTØWherewillyoudotheinterview?– Youroffice.– Conferenceroom.

Ø Skype,phone,andemailinterviews.Ø Importantaspects:– Neutralenvironment.–Minimizedistractions.– Sitintheirchair.– Checkyourlobby/waitingareafordistractionsand“hiddenmessages.”

OTHERCONSIDERATIONS

ØConsiderwhoshouldconducttheinterviewandwhoshouldbenote-taking.

ØAskopen-endedquestionsfirst.ØAllowtime.(Whatifyoudon’thaveenough?)ØUsebreaksstrategically.ØRemaincalmandprofessional.

June2016

THEINVESTIGATORSØMaintainprofessionalism,butbalancewithrelaxedatmosphere.– Attire.– Demeanor.

Ø Youareanextensionoftheenvironment.Ø Yourneutralityiskey,butshouldbebalancedwithcompassion.

ØMaintaingoodeyecontactandcomfortable,openbodylanguage.

MANAGINGEXPECTATIONSØ Nooneishappyattheendofthesecases;youare

helpingmanagetheirfrustration.Ø Peoplewhoconductinvestigationswithskillrestsecure

intheknowledgethatallinvolved,includingwitnesses,aretreatedobjectivelyandfairly.

Ø Besurecomplainantandaccusedunderstandparametersofthepolicy,whatitdoesanddoesnotcover,howprocessplaysout,andwhatprocesscanandcannotaccomplish.

Ø Provideampleopportunityforinterviewee(especiallythecomplainantandtherespondent)toaskquestions.

EXPLANATIONOFROLESØ Explanationastoyourrole intheprocess.- Neutralfactfinder.

Ø Explanationofothers’rolesintheprocess.- Hearingofficers/panelists.- Advisors(forallparties).- Appellateofficers.

Ø Afewcommentsaboutadvisors:- Who– lawyers,faculty,parents,victim’s

advocates,coaches,friends,roommates,etc.- Howmany?

June2016

THEPROCESS

Ø Incident– NoticetoTitleIXofficer,strategydevelopment

Ø Investigation– Informalresolution,administrativeresolution,orformalresolution?

Ø InvestigationandReportØ Hearing(ifneeded)– Finding– Sanction

Ø Appeal(ifappropriate)

9STEPS1. Complaintornotice2. Preliminaryinvestigation(initialstrategy)3. Gatekeeperdetermination4. Noticeofallegation5. Strategizeinvestigation6. Formalcomprehensiveinvestigation

a) Witnessinterviewsb) Evidencegatheringc) Analysis

7. Determination– post-determinationmeeting8. Prehearingmeeting9. Hearingandappeal

MAJORGATEKEEPINGGUIDEPOSTS

AppealSanctionHearing

/Finding

NoticeofAllegation

ComprehensiveInvestigation

PreliminaryInvestigationNotice

June2016

EXPLANATIONOFPROCESSØWhathappensnext.-Strategy,moremeetingswithothers,etc.-Interimactions(supporting,preventing,etc.).-Howlongthismaytake.-Otheroptionstheyhave(criminal,otherprocesses, etc.).

ØGatekeepingdetermination.-Note:Thismaybetheendoftheprocess.

ØFirstdraftofFinalReport.-Finalreportmeetings.

ØFirstsharingoftheDraftFinalReportwithpanel.-Possibilityofadditionalmeetings.

ØDetermination/Findings- Thismaybetheendoftheprocessincertainprocessesthatallowforinformaladministrativeresolution.

- Inothers,thismaybethepre-hearingdeterminations.

Ø Pre-HearingMeetings:-Withbothparties.- Thisisthelastopportunityfornotingadditionalstatements,newwitnesses,etc.

- NotethatyouwillgoovertheentireFinalReportinthismeeting.

EXPLANATIONOFPROCESSCONT.

Ø TheHearing:–Whatitlookslike.–Whowillbethere.– Theprocess/procedures.– Possiblesanctionsandotheroutcomes.

Ø TheAppeal:– Grounds.– Requests.– Timelines.

Ø Explanationofthestandardofproof.

EXPLANATIONOFPROCESSCONT.

June2016

PREPONDERANCESTANDARD

NoEvidence

InsufficientEvidence

ReasonablePreponderance

VerySufficientEvidence

OverwhelmingEvidence

Breakintosmallgroupsof3-4andhave1or2ofyoupracticetheopeningspiel–explainyourprocess,whatwillhappen,etc.

PRACTICEEXERCISE

INTERVIEWINGREPORTINGPARTYØ Elementsof

Interview

ØConductingtheInterview

ØLargeGroupExercise

ØSmallGroupExercise

June2016

ELEMENTSOFTHEINTERVIEWØGreeting– firstopportunitytoestablishrapportandtone:- Thankthemforcomingin.- Acknowledgedifficultyofsituation.

Ø Explanationofprocess:-Gothroughallstepsandwhathappensineach.-Sharethetimelinerequirements.-Startwiththismeeting(not“interview”).• Optionsafterthismeetingisover.

ØAskifreportingpartyhasanyquestionsabouttheprocessortheprocedure.– Provideacopyofthebrochure.

Ø Letreportingpartyknowthatthoroughnessiskeyandtheneedforcompleteness.

ØMakesurepartiesdon'tleavefactsoutbecausetheyareafraidofgettingintotrouble.– Discusstheamnestyprovisions(ifapplicable).

Ø Createcomfortwithlanguageandsensitivesubjects.– Letthemknowtheywillnotoffendorsurpriseyou.

CONDUCTINGINTERVIEWS

Ø Explainthatyouwillbetakingnotesorrecordingandwhy.– Writingvs.Typingvs.Recording

Ø Acknowledgethattheymayhavetoldotherswhathappenedmultipletimesalready.– Askwhoelsetheyhavetalkedtoabouttheincident.

Ø Askiftheyhavewrittenaboutthisinanyfashion:– Blog.– FaceBook/Twitter/SocialMedia.– Journalsorotherwritings.– Texts.– Videojournals.

CONDUCTINGINTERVIEWSCONT.

June2016

ØNowbegingettingtheirstatement– Letthemtalk.– Givethemastartingpointiftheydon’thaveone.– Drilldownlater.– Interruptforquestionsonlywhenyoumust.– Note:Somestrategiesmaychangebasedontheparty’sdemeanor.• Expressive.• Flataffect• Resistant.• Hesitant.

Ø Whentheyarefinishedgivingtheinitialstatement:– Getclarifications–• Useopenendedquestions.• Givereminders.• Speakclearly.• Asksimplequestions.• Cuewithtimereminderswhenyougobacktoassistrecall.• Donotsuggestananswer.• Donotappeartogivedirectiontothe“right”or“best”answer.

ØWatchvictim-blaming!– Lackofphysicalresistance.– Roleofalcohol/drugs.– Inconsistencies/memoryloss.– Delayedreporting.– Priorrelationships.– “Pre-consent”/flirting.– Pre-desiredoutcomes.– Post-incidentconsensualacts.– “Whatwereyouthinking”(vs.“feeling”)?

June2016

Ø Thingsnottosaytotheminanattempttocommunicateempathyinclude:– Everythingisgoingtobeallright.– Don'tcry.– Youshouldn'tfeelthatway.– Youmustgetonwithyourlife.– Timehealsallwounds.– Itcouldhavebeenworse.– Atleastyou'renotinjured.

Ø Thinkaboutthecarwreckvictim…

ØAttheend:– “Whatelsedoyouthinkmightbeimportantforustoknow?”

–Whatotherquestionsaretherethatyouthoughtwemightaskthatwedidn’t?”

Ø Isthereanythingyouwantmetoasktheotherparty(oranywitness)?

Ø Ifyouhavenotascertainedthis,askwhatcomplainant’smotivationisforreportingandwhatcomplainanthopestoseeasaresult– BECAREFULHERE.

Ø Toconclude(someinvestigatorsdothisearliertoassistwithempathy):– Findoutifacademicsand/orworkhavebeenaffected.

– Askhowthishasaffectedthememotionallyand/orphysically.• Discusscounselingoptionsifnotalreadyconnected.

– ChallengesthatthismayprovidewhenthereisnotanSAVadvocateand/oradvisor.

June2016

ØDiscussinterimremediesthatmaybetaken:– Nocontactorders.– Classchanges.– Livingarrangements.

ØDiscussnon-retaliation.– Giveexamplesofretaliation,andtowhomitshouldbereportedimmediately.

Ø Letcomplainantknownextstepsandwhentheywillhearfromyou,andthattheycancontactyouanytimewithquestionsorproblems.– Gettheircontactinformation.• Voicemail?• Email?• Text?• Safetyconsiderations?

– Beasspecificaspossibleabouttimelines.

QUESTIONINGGUIDELINESØ Whatarethegoalsofquestioning?– Learnthefacts.– Establishandtimeline.– Understandeachparty’sperception.• Ofboththeeventandtheprocess.

– Gatherenoughinformationtodeterminefactsandtheirrelativeimportanceandrelevance.

– Trytolearnwhatismorelikelythannotwhathappened.

– Usequestionstoelicitdetails,eliminatevagueness,andfillgapswhereinformationseemstobemissing.

June2016

QUESTIONINGGUIDELINESØ WHATDOIWANTTOKNOW?

Ø WHYDOIWANTTOKNOWIT?

Ø WHATISTHEBESTWAYTOASKIT?

Ø AMITHEBESTPERSONTOASKIT?(ifthereisa2ndInvestigator)

RESTATE/REFRAMEØ Restate/summarizewhatissaid.Ø Launderthelanguage.– Removenegativeorinflammatorylanguageandemotions.

ØHelpsvalidatethatyouarelistening.ØHelpsensureyouunderstandwhatisbeingsaid.Ø “Soitsoundslike…”Ø “Tellmemore…”

Usingacasestudy,thepresenterwillplaytheroleofcomplainantandallowtheparticipantstopracticetheirquestioningtechniques.

QUESTIONINGEXERCISE

June2016

LET’SQUESTIONCOMPLAINANTØ Complainantinsexualmisconductallegationhasstated

thatafterassault,respondentwenttobathroomtoshower.Atthattime,sheturnedonthelightsinhisroom,andlookedaroundforfirsttime.Sheobservedstacksofpornographicmagazines,centerfoldpostersonthewalls,andcommercialandhome-madepornographicvideosonbookshelfandaroundBlu-Rayplayer.

Ø Whilerespondentwasinthebathroom,complainantsawaDVDwithacovershowingawomanbeingrapedinamannerthat isidenticaltoherassault,andthatshetookitandhasdisktoproveit. Questionheraboutthisasagroup.

SMALLGROUPEXERCISE

Ø Breakintosmallgroups(4-6).ØOneplaystheroleofthecomplainant.– Trynottobreakcharacter.

Ø 2Investigators:– Assumethespiel isdone.– Beginwithquestions.

Ø 1-2observers:– Observe,donotinterrupt.– Noteverbalandnon-verbalbehaviorsofInvestigators.

June2016

SMALLGROUPEXERCISE:PROCESSING

ØHowwasthespacing/environment(asmuchasyoucouldcontrolit)?

ØNon-verbalcuesandbehaviorsØTheReportingPartyandtheInvestigators

Ø Leadvs.TagTeamv.InteractiveØDocuments?Witnesses?ØQuestions– open,closed,suggestiveofanswerØMotivationforcomplaint?

RELUCTANTCOMPLAINANTS

Ø RequestsNottoInvestigate

Ø NotifyingPartiesØ Confidentiality

RequestsØ Pattern,Predation,

Threat,orViolenceØ Exerciseand

RELUCTANTCOMPLAINANTSCONT.ØWhenareportingpartyisreluctanttomakeaformalcomplaint,orreturnstowithdrawaformalcomplaint,Investigatorsshouldhonorthatrequest.– Unless…

Ø YouMUST determinethereasonforreconsideration.Ø Theinvestigationorhearingprocessistoohard?– Retaliation?– Justnotready?

ØUsingadvocateoradvisortoassistindetermination.

June2016

RELUCTANTCOMPLAINANTSCONT.Ø ReportingpartiesMUST benotified:– Thattheprocesswillstillbeavailabletothem,regardlessofhowlongtheywait.• Prosandconsof“statutesoflimitations.”

– Thattheinstitutionwillsupporttheminanywayitcan(e.g.,housing,classes,nocontacts,etc.)

– That,ifthereisathreattothecommunity,theinstitutionmaybeforcedtoproceedwithaninvestigation,BUT thattheywillbenotifiedofthisprocessbeforewemoveforward.

RELUCTANTCOMPLAINANTSCONT.Ø Ifreportingpartiesrequesttheirnamesnotbeused:– Theinstitutionshouldtakeallreasonablestepstorespondandinvestigateconsistentwithrequest.

– Solongasdoingsodoesnotpreventtheschoolfromrespondingeffectivelyandpreventingtheharassmentofotherstudentsorreportingparties.

– PPTV– Pattern,Predation,Threat,andViolence.

PPTVCONSIDERATIONS:MUSTWEPROCEED?

Ø Pattern,Predation,Threat,orViolence:– Additionalcomplaintsofsexualviolenceinvolvingthesameperpetrator.

–Whethercommittedbymultipleperpetrators.–Whethertheperpetratorhasahistoryofarrestsorrecordsfromapriorschoolindicatinghistoryofviolence.

–Whetherreportrevealsapatternofperpetrationatagivenlocationorbyaparticulargroup.

June2016

PPTVCONSIDERATIONS:MUSTWEPROCEED?

• Pattern,Predation,Threat,orViolence(cont.)– Whetherallegedperpetratorthreatenedfurtherviolenceorviolenceagainstthestudentorothers.

– Whetherviolencewasperpetratedwithaweapon.– Ageoftheallegedvictim.– Whethertheschoolpossessesothermeanstoobtainrelevantevidence(e.g.,securitycamerasorpersonnel,physicalevidence,etc.).

• Ifinstitutionproceeds,itshouldnotifyreportingpartyanduseappropriateinterimmeasurestoprotectparty.

EXPLAININGRATIONALEØ Explaintoreportingpartiesthat:– Itsresponsiveactionmaybelimitedbasedonthelevelofprivacyrequestedbythem.

– Itcannotguaranteeprivacyifdoingsowouldjeopardizethesafetyofthecomplainantorothers.

Ø Emphasizethatonlythosewithaneedtoknowwillbeinformed.– Trainthosewhowillbeinformedaboutconfidentialityexpectations.

PPTVSCENARIOØ Amalestudentisaccusedofnon-consensualsexual

intercoursebyafemalestudent.ThefemaleconfidedinthedirectoroftheWomen’sCenter(alsoafacultymember)andaskedthattheinstitutionnotinvestigatethematter.ThedirectornotifiestheTitleIXcoordinator,butindicatesthatshedoesnotwantthematterinvestigated.

Ø Coordinatorreviewsthemalestudent’sfileandnotesthathereceivedprobationforpushingafemalesecurityguardandcallinghera“stupidbitch”11monthsagoandareprimandforanalcoholviolation15monthsago.

Ø ThefemalestudentagreestomeetwiththeTitleIXdeputycoordinator/investigator.

June2016

SMALLGROUPEXERCISE(TimePermitting)

Ø Breakintosmallgroups.Ø First,wouldyourinstitutionhaveevenknownthis?– Wouldthedirector/facultymemberhavetoldtheTIXA/TIXI?Howsureareyou?Whatarethethresholdsyouthinkexistforyourfaculty/stafftotellyou?

– Whatwouldtheyhavetoldyou?– Whatwouldyoutellthem?

• Doesthepriorbehaviorwarrantameeting?– DoesitcrossthePPTVthresholdstomoveforwardwithoutconsent?

• Strategizewhatyouwilldiscusswiththestudent– Whatwill/canyoutellthefemalestudent?

LARGEGROUPDISCUSSIONØ TheFemalestudentmakestheserequests;canyoudoornotdothefollowing:– Thattheinstitutionnotinvestigatetheincident.– Thatano-contactorderbeissuedbetweenthem.– Themalestudentberemovedfromtheresidencehall(sameashers).

– Shebeallowedtowithdrawfromtwoofhercourseswithoutfinancialpenalty.

– Youdonottellherparents/partner.

INTERVIEWINGTHERESPONDENT

Ø ElementsofInterview

Ø GatekeepingPostsØ Explanationof

ProcessØ Preponderance

StandardØExplanationofRolesØConductingtheInterviewØSmallGroupExercise

June2016

ELEMENTSOFINTERVIEWØ ElementsoftheInterview:– Greeting– firstopportunitytoestablishrapportandtone.• Thankthemforcomingin.• Acknowledgedifficultyofthesituation.

– Explanationoftheprocess:• Gothroughallofthestepsandwhathappensineachstep.• Sharethetimelinerequirements.• Startwiththismeeting(not“interview”).–Optionsafterthismeetingisover.

EXPLANATIONOFROLESØ Explanationastoyourrole intheprocess.– Neutralfactfinder.

Ø Explanationofothers’rolesintheprocess.– Hearingofficers/panelists– Advisors(forallparties).– Appellateofficers.

ØAfewcommentsaboutadvisors– dealingwiththeirs.– The“pre-meetingmeeting.”–Who– lawyers,faculty,parents,victim’sadvocates,coaches,friends,roommates,etc.

MAJORGATEKEEPINGGUIDEPOSTS

AppealSanctionHearing

/Finding

NoticeofAllegation

ComprehensiveInvestigation

PreliminaryInvestigationNotice

June2016

EXPLANATIONOFPROCESSØWhathappensnext.- Strategy,moremeetingswithothers,etc.- Interimactions(supporting,preventing,etc.).- Howlongthismaytake.- Otheroptionstheymaybesubjectto.

ØGatekeepingdetermination.- Note:Thismaybetheendoftheprocess.

Ø FirstDraftofFinalReport.- Finalreportmeetings.

Ø FirstSharingoftheDraftFinalReportwithpanel.- Possibilityofadditionalmeetings.

EXPLANATIONOFPROCESSCONT.ØDetermination/findings.- Thismaybetheendoftheprocessincertainprocessesthatallowforinformaladministrativeresolution.

- Inothers,thismaybethepre-hearingdeterminations.

Ø Pre-hearingmeetings:-Withbothparties.- Thisisthelastopportunityfornotingadditionalstatements,newwitnesses,etc.

- NotethatyouwillgoovertheentireFinalReportinthismeeting.

EXPLANATIONOFPROCESSCONT.Ø Explanationoftheprocess(continued):– Thehearing:• Whatitlookslike.• Whowillbethere.• Theprocess/procedures.• Possiblesanctionsandotheroutcomes.

– TheAppeal:• Grounds– covertheNON-statementhereagain.• Requests.• Timelines.

– Explanationofthestandardofproof.

June2016

PREPONDERANCESTANDARD

NoEvidence

InsufficientEvidence

ReasonablePreponderance

VerySufficientEvidence

OverwhelmingEvidence

ØAskiftheyhaveanyquestionsabouttheprocessortheprocedure.– Givethemacopyofthebrochure.

Ø Letthemknowthatthoroughnessiskeyandtheneedforcompleteness.

ØMakesurepartiesdon'tleavefactsoutbecausetheyareafraidofgettingintotrouble.– Discusstheamnestyprovisions(ifapplicable).

Ø Createcomfortwithlanguageandsensitivesubjects.– Letthemknowthattheywillnotoffendorsurpriseyou.

CONDUCTINGINTERVIEW

CONDUCTINGINTERVIEWCONT.Ø Explainthatyouwillbetakingnotesorrecordingandwhy.– Writingvs.Typingvs.Recording.

Ø Acknowledgethattheymayhavetoldotherswhathappenedmultipletimesalready.– Askwhoelsetheyhavetalkedtoabouttheincident.

Ø Askiftheyhavewrittenaboutthisinanyfashion:– Blog.– FaceBook/Twitter/SocialMedia.– Journalsorotherwritings.– Texts.– Videojournals.

June2016

CONDUCTINGINTERVIEWCONT.ØNowbeginthemeeting.– Letthemtalk.– Givethemastartingpointiftheydon’thaveone.– Drilldownlater.– Interruptforquestionsonlywhenyoumust.– Note:somestrategiesmaychangebasedontheirdemeanor.• Expressive.• Angry.• Resistant.• Hesitant.

CONDUCTINGINTERVIEWCONT.Ø Whentheyarefinishedgivingtheinitialstatement– Getclarifications:• Lotsofopenendedquestions.• Usedclosedquestionswhenresistantornecessary.

– Givereminders– maywanttousevisualizationtoassistwithrecall.Thiscanbedonewithoutgivingcomplainant'sstatementtothem.

– Cuewithtimereminderswhengoingbacktoassistrecall.– Speakclearly.– Asksimplequestions.– Donotsuggestananswerorappeartogivedirectiontothe“right”or“best”answer.

CONDUCTINGINTERVIEWCONT.ØAttheend:– “Isthereanythingelseyouthinkisimportantforustoknow?”

– Arethereanyquestionsthatyouthoughtwemightaskthatwedidn’task?”

• Isthereanythingyouwantmetoasktheotherparty(oranywitness)?

• Whatdoyouthinkthemotivationforthiscomplaintis?(Onlyaskifyouhavealreadynotbeentoldthisinformation.)

June2016

CONDUCTINGINTERVIEWCONT.Ø Toconclude(someinvestigatorsdothisearlieroratthebeginningtoassistwithempathy/neutrality):– Findoutifacademicsand/orworkhavebeenaffected

– Askhowthishasaffectedthememotionallyand/orphysically.• Discusscounselingoptionsifnotalreadyconnected.

– NOTE:Challengesthatthismayprovidewhenthereisnotanadvocate.

CONDUCTINGINTERVIEWCONT.ØDiscussinterimremediesthatmaybetaken:– No-contactorders.– Interimrestrictionsorsuspensions.• Whatthismeans– academics&timelines.

– Classchanges.– Livingarrangements.

• Discussnon-retaliation.– Giveexamplesofretaliation,andtowhomitshouldbereportedimmediately.

CONDUCTINGINTERVIEWCONT.Ø LettheRespondingPartyknownextstepsandwhentheywillhearfromyou,andthattheycancontactyouanytimewithquestionsorproblems.– Gettheircontactinformation.• Voicemail?• Email?• Text?

– Beasspecificaspossibleabouttimelines.

June2016

Usingacasestudy,presenterwillplayroleofrespondentandallowparticipantstopracticetheirquestioningtechniques.

QUESTIONINGEXERCISE

QUESTIONINGTHERESPONDINGPARTY

Ø Thecomplainantinasexualmisconductallegationstatedthataftertheassault,respondentwenttothebathroomtotakeashower. Sheturnedonthelightsinhisroom,andtookalookaroundforthefirsttime.Sheobservedstacksofpornographicmagazines,centerfoldpostersonthewalls,andcommercialandhome-madepornographicvideotapesonthebookshelfandaroundtheBlu-Rayplayer.

Ø Whilerespondentwasinthebathroom,complainantplayedtheBlu-Raydiskthatwasintheplayer.ShecontendsthatthewayrespondentrapedherisidenticaltoarapedepictedontheBlu-Raydisk,andthatshetookitandhastheBlu-Raydisktoproveit.Questionhimaboutthisasagroup.

LET’SQUESTIONCOMPLAINANTØ Complainantinsexualmisconductallegationhasstated

thatafterassault,respondentwenttobathroomtoshower.Atthattime,sheturnedonthelightsinhisroom,andlookedaroundforfirsttime.Sheobservedstacksofpornographicmagazines,centerfoldpostersonthewalls,andcommercialandhome-madepornographicvideosonbookshelfandaroundBlu-Rayplayer.

Ø Whilerespondentwasinthebathroom,complainantsawaDVDwithacovershowingawomanbeingrapedinamannerthat isidenticaltoherassault,andthatshetookitandhasdisktoproveit. Questionheraboutthisasagroup.

June2016

MORERESPONDENTQUESTIONNG

Usingacasestudy,participantstopracticetheirquestioningtechniques.

SMALLGROUPEXERCISE

Ø Into3–5folks.ØOneplaysrespondent.– Trynottobreakcharacter.

Ø 1–2investigators.– Assumethespielisdone.– Beginwithquestions.

Ø 1–2observers.– Observe,donotinterrupt.– Noteverbalandnon-verbalbehaviorsofInvestigators.

ØObservers:– Pros– verbalandnon-verbal.– Thingstolookoutfor– verbalandnon-verbal.

Ø Respondingparty/respondent:– Howdidyoufeel?–Whatdidyoulike/notlike?

Ø Investigators:–Whatdidyouthinkworked?–Whatwouldyouchange?

SMALLGROUPEXERCISE:PROCESSING

June2016

WITNESSESØ Challengingor

DifficultWitnesses

Ø FeedbacktoWitnesses

Ø ConductingtheInterview

Ø LyingWitnessesØ Resistant&Quiet

CHALLENGINGORDIFFICULTWITNESSES

Ø Setthetone:– Thankthem.– Reviewyourroleasaneutralfact-finder.– Putthematease– askaboutthemwithoutbeingphony.

– Acknowledgetheirhesitation.– Reviewretaliationagainstawitness.– Reviewimmunity.– Reviewconfidentiality.– Reviewexpectationoftruthfulness.– Restate/reframe.

FEEDBACKTOWITNESSESØ Witnessesmayaskorsay:– AmIbeinginvestigated?– Whatareyoureallyinvestigating?– Howwillyouusetheinformationyouaregiven?– Isitconfidential?– WillIgetintotroublebygivingyouthisinformation?– Idon’twanttocooperate.– DoIneedmyparentsorlawyerpresentduringtheinterview?

Ø Anticipatingthesequestions/coveringtheminadvancecanhelpensurethatyougetcompletetruthfulness

June2016

CONDUCTINGTHEINTERVIEW

ØAskiftheyhavebeencontactedalreadybyoneoftheparties.

ØAskiftheyhavemadeanypreviousstatements,suchastoprivateinvestigators.

ØAskifthereisanythingyoushouldknowthatwasnotbeencoveredorifthereisanyoneelsetheythinkthatshouldbecontacted.

ØDiscussnon-retaliationandgiveexamplesofitassomepeopleonlyseeitasthreats.

ØDiscussprivacy;executeFERPArelease.

ØAscertaintheirrelationtotheotherpartiesinthecase.

ØAskfortheiropinionoftheotherparties.ØDidtheyseeanychangeinbehaviors?Ø Socialmedia?Ø Phonerecords.ØAskallintervieweestocontactyouiftheyrememberanythingelseorwanttoaddtotheirinterview,

CONDUCTINGTHEINTERVIEWCONT.

LYINGWITNESSESØ Inanon-accusatoryway,explainhowtheirstatementsdon’t“makesense.”

ØAllowopportunityforwitnesstorestate.

Ø Trytogaugewhytheyarelying– fearful?Embarrassed?Protective?Trytoaddresstheirmotivationindividually,withunderstanding

Ø Iftheycontinuetolie,confrontdirectly(firm,yetpolite)andexplaintherepercussionsforlyinginaninvestigation.

Ø Calmlybringthembacktothequestions.

June2016

RESISTANT&QUIETWITNESSESØ Gaugetheirresistanceorhesitationandtrytoaddresstheir

motivationindividually.

Ø Answertheirquestionsabouttheprocess.

Ø Backupwhenneeded.

Ø Iftheyopenup,beresponsive.

Ø Explainexpectationsoftheschoolandrationaleforthedutytoparticipate.

Ø Ifappropriate,appealtotheirhumanity.

Ø Advancepreparationwillhelpwhenopen-endedquestionsdon’twork.

TIMEPERMITTINGWhatarethesteps– beforeandduring–tellingareportingpartyand/orarespondentthataNCSIcasehasbeendeterminednottohavesufficientevidencetomoveforwardand/oraNotResponsibleFindinghasbeenmade.

INTERVIEWEXERCISE

QUESTIONS?

June2016

Contact us!W. SCOTT LEWIS, J.D.

scott@ncherm.org

MEMBERSHIPmembers@atixa.org

TRAININGevents@atixa.org

CONFERENCEconference@atixa.org

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Title IX Today² Practicalcontentandexpertguidance

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