wsp criminal records conference judicial information systems sara armfield court education...

WSP Criminal Records Conference

Judicial Information Systems

Sara ArmfieldCourt Education Professional

Administrative Office of the Courts

PersonRecords

S*PR- Person Records

*S- Security Settings

JISJudicial Information Systems

Law Tables

• Law tables used by all 3 court levels

• Maintained by AOC

PersonRecordsPersonRecords JIS

Judicial Information Systems

JISLaw Tables

SCOMIS

1. Criminal2. Civil3. Domestic4. Probate/

Guardianship5. Adoption/

Parentage6. Mental Illness/

Alcohol7. Dependency8. Juvenile

Offender9. Judgments

Case Types

PersonRecords

Judicial Information Systems

Superior Court Management Information System

Law Tables

PersonRecords

JCSJIS

SCOMIS

Judicial Information Systems

Superior Court Management Information System

Juvenile and Corrections System

Law Tables

PersonRecords

JCSJIS

SCOMISACORDS

Judicial Information Systems

Superior Court Management Information System

Juvenile and Corrections System

Appellate Court

Law Tables

PersonRecords

JCSJIS

SCOMIS

JABS

Judicial Information Systems

Superior Court Management Information System

Juvenile and Corrections System

ACORDSAppellate Court

JIS Applications AlsoCommunicate Externally

WashingtonStatePatrol

Caseload Forecast

Council (SGC) Local LawEnforcement

Agencies

Criminal Dispositions

Warrants

National Crime Information

Center

Criminal LFO Data

Identifiers & Billing Status

Traffic CitationsCriminal Complaints

Driver

Identifiers*Tra

ffic

Dis

posi

tions

Department of Licensing

Criminal Sentences

Secretary of

State

Felony Convictions

FTAs

Vehicle Owner Info.

*Manual only or manual and electronic exchanges

SeattleMC

SpokaneMC*

Pierce Superior

Denied Persons

Database

No Contact Orders*

Firearm Prohibition

Orders*

Departmentof Corrections

Odyssey

Law Tables

PersonRecords

JCSJIS

SCOMIS

JABS

Judicial Information Systems

Superior Court Management Information System

Juvenile and Corrections System

ACORDSAppellate Court

OdysseySuperior Court Case Management System

Odyssey data will be replicated into JIS and SCOMIS• Party information to be replicated both ways

between JIS/SCOMIS and Odyssey• Case information will be replicated one way – from

Odyssey to SCOMIS• AOC has standards for data being received by those

courts not using Odyssey. – Data exchanges are being worked out between those

courts and AOC.

OdysseySuperior Court Case Management System

• Pilot Court (Lewis County) – Goes live June 15, 2015

• Thurston, Yakima, and Franklin County Early Adopter Sites– November 2, 2015

• Snohomish County– May 2016

• Spokane County– November 2016

• Everyone else

OdysseySuperior Court Case Management System

CLJ-CMSCourts of Limited Jurisdiction Case Management System

• Very early stages• Another 6 months of requirement gathering• Procurement process of at least a year• After a vendor is chosen, another 1-2 years for

the product to be tailored to fit our requirements and rolled out to a pilot court

CLJ-CMSCourts of Limited Jurisdiction Case Management System

Navigating JIS-Link JIS and SCOMIS

Navigating JIS-Link

• Access data in JIS and SCOMIS

• Identify useful JIS and SCOMIS commands • Locate resources on Washington Courts Web site

16

District and Municipal CourtsCourts of Limited Jurisdiction (CLJ)• Use JIS to:

– Enter person data– File cases– Schedule hearings– Receipt money– Establish legal financial obligations

How the system is used

Superior CourtCourts of general jurisdiction• Use JIS to:

– Enter person data – Initiate filing of some case types– Enter protection orders– Establish legal financial obligations

• Use SCOMIS to:– Manage cases– Schedule hearings

How the system is used

Difference Between JIS & SCOMIS

JIS = People SCOMIS = Cases

Source document filed with the court:

• Paper Ticket• eTicket• Prosecutors Complaint

How is a case filed?

How is a case filed?

PersonBusinessRules

Person Business Rules

• A set of rules to maintain accuracy and integrity

• 3-matching identifiers• Name• DOB• Physical Description• Address History• Other (SID#, DOC#,

Driver’s License #, FBI#)

How is a case filed?

PersonBusiness

Rules

JIS Document is filed in JIS

• Using existing Person Record• Creating a new Person Record

• If additional information filed later, will be attached as an AKA

• www.courts.wa.gov > Access JIS Link >• Download Bluezone

Where to log in to JIS Link

• Exactly eight characters• One upper case letter• One lower case letter• One number• Only 3 special characters allowed, but not required: @, #, $• Can not use three or more consecutive characters of name

– John Smith may not use “Joh”, “John”, “Smi”, or “Smith” in password

• Changed every 90 days• Remembers last 10 passwords• Five failed attempts = revocation

– Contact Site Coordinator to be reset

Password Rules

Login to JIS-Link

Searching in JIS• DCH -Defendant Case History

– Looking up a specific persons criminal history where the person is the Defendant

• SNCI -State Name Case Index– Provides a list of cases statewide for a person

including criminal and civil cases

• CNCI -Court Name Case Index– Provides a list of cases for a specific court

Search DCHDefendant Case History

<F3> DADDCH DND

Result - DCH

Result - DCH

Select a Person Record DCH

Search - SNCI

SNCI – List of cases statewide

SNCI NMD <F3> NAD

Result - SNCI

Search - CNCI

CNCI – List of cases in one court.

Search - CNCI

Possible Person Types to search for:

IN: Individual PersonCV: Civil PersonPR: Parking DefendantOF: Law Enforcement OfficerAT: Attorney

Search CNCI

Person - PER

Person - ADH

Person - AKA

Person - IOH

Party Code: DEF OFF RSP PYR PYE RTN Person Code:

IN CV PO OF JG EX

Person - IOH

Case - CAN

Superior Court Cases Only

Case - CARI

Case - CDK

District & Municipal Court Cases Only

Case - CDT

Case - CFHS

Case - CIVI

Case - CSD

Case - CVJI

Case - DJV

Case - JTSI

Case - NCC

Case - VIO

Case – ORD/ORDI

x

Case ORD/ORDI

Case - PKV

Case - PKV

Case - PKV

Case - PLS

<F7>/<F8>

Shift <F7>/<F8>

Searching in SCOMIS

Change to another county

SCOMIS

Basic Screen

Names Screen

Docket Screen

Sentence Screen

Charge Screen

Resources• JIS-Link Resource Guide & Washington Courts

Website Resource Guide included with this presentation online at WWW.WSP.WA.GOV under Hot Topics

• Resource Guide includes:– JIS Command list for Level 22 security– Information contained on each screen– How to interpret those screens (ie. codes and

their definitions)– SCOMIS Basic Command list

Useful Links

• Washington Courts Website• Odyssey• Courts of Limited Jurisdiction Case Manageme

nt System• JIS-Link• JIS-Link Customer Manual• JIS/SCOMIS Codes Manual