xposing the archives: collection-level marc records for ......for more information, please...

Xavier UniversityExhibit

Library University Reports, Surveys, and Other Materials

2018-05-15

Xposing the Archives: Collection-level MARCrecords for archival collectionsAnne Ryckbost

Daphne Miller

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Recommended CitationRyckbost, Anne and Miller, Daphne, "Xposing the Archives: Collection-level MARC records for archival collections" (2018). Library.14.https://www.exhibit.xavier.edu/univ_reports_library/14

posing

the ArchivesOVGTSL 2018Daphne Miller, Head, Collection Management, Xavier UniversityAnne Ryckbost, University Archives Librarian, Xavier University

Background

• Archives resource description before 2013

• 2013 processing project

• Archival vs. library description

Finding Aids at Xavier

EAD Finding Aids with OhioLINK Finding Aid Creation Tool

• December 2004 – EAD Task Force formed• April 2008 – EAD FACTORy rolled out• February 2012 – First Xavier EAD finding aid created using

OhioLINK Finding Aid Creation Tool

Collection-level MARC records in public catalog

• November 2012 – First EAD to MARC conversion

OhioLINK EAD Finding Aid Creation Tool

PHOTOS

OhioLINK EAD Finding Aid Repository

Cataloging Workflow

• EAD to MARC

• Imports binary MARC record to OCLC

• Reviews and edits data

• Created a macro to enter 949, 856, 555 fields information

Cataloging Workflow - continued

• Produces the original record in OCLC

• Exports to ILS (XPLORE)

• Creates & barcodes box labels

Barcode placed here

Public Catalog (XPLORE)

• Searching • Searching & limit to Archives location• local call number (XUA- )

Archives at Xavier University LibGuide searching

• Display• Archives icon• Link to EAD finding aid hosted in OhioLINK Finding Aid Repository

consortium• Link to request an appointment for use

Public Catalog (XPLORE)

Discovery System (Search@XU)

Challenges

• Staffing and training

• ILS (XPLORE) system configurations• Load table fixes

Challenges• ILS (XPLORE) display configurations

• Browse display

• Adding appointment form link in catalog

Challenges• ILS (XPLORE) display configurations

• Adding headers for XPLORE display for notes

Challenges

• Discovery layer – pulls in metadata from multiple databases• XPLORE/OhioLINK catalogs

• OhioLINK Finding Aid Repository

• WorldCat/ArchiveGrid

Looking ahead

• Strategic initiative for WebPac refresh

• Reprocessing of archival collections

• OhioLINK EAD Creation Tool no longer supported – ArchivesSpace

• Born-digital archival records

QUESTIONS?