amusu constitution
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AMUSU ConstitutionTRANSCRIPT
Office of the Registrar (Council Section)
Aligarh Muslim University, Aligarh
LD. No.(C) Md. Adil Hossain Dated: Sept. 5, 2009
Mr.Md.Adil Hossain 35/Morison Court Aftab Hall A.M.U, Aligarh-202002
Subject- Seeking information under RTI Act, 2005.
In continuation of this Office letter D. No.(C)/2055 DATED August 28,2009 in response to your letter dated 18.8.2009, as you have remitted on amount of Rs.68/- vide R.No 14369 dated 31.08.2009 for providing information in respect of Student’s Union.
Please find enclosed herewith photocopies of Chapter XXI, Statute 34 of Executive(Ordinances) and Constitution of AMU Students’ Union as desired. Further to say that point No.3 in respect of Ministry’s letter no. F.3-56/87- Desk(U) dated 11.5.1988, despite of all efforts, the letter is not traceable.
(Mujaffar Ali) CPIO/ Section Officer
(Councils)
Encl. As above
Copy to CAPIO/D.R(Legal) for information
Executive Ordinances of Aligarh Muslim University CHAPTER -XXI
*VICE-CHANCELLOR AS PATRON OF A.M.U. STUDENTS' UNION
(Statute 34)
The Vice-Chancellor as the Patron of the A. M. U.
Students' Union :-
1. May frame rules and regulations for the
establishment and recognition of Students'
Union.
2. may suspend the functioning of or order the
dissolution of or pass any order relating to
the functioning of the Students' Union if he
deems it necessary in the interest of the
University.
* E. C. Res. No. 46 dated 21 / 22. 11. 1987.
CONSTITUTION
OF
A.M.U STUDENT’S UNION
Submitted to the Chairman, A.M.U. Court by the Students Members of the Court on behalf of the General Body of
A.M.U Student’s Union
Digitized by:
Md. Adil Hossain, M.A Mass Communication 2009-2010
Senior Hall, Aftab Hall 2009
Secretary, University Film Club, General Education Centre 2008-09
Resolution on the Basic Objectives of the Union
Proud of the traditions and the past of the Union, as the guide, leader and common
platform of all students:
The convention of the Muslim University Union declares:-
That the Union is an organization of all students, irrespective of religion, caste, creed,
sex and nationality.
That its primary duty is to serve the students by:-
(1) Making the Union platform, an instrument of the expression of their views,
grievances and demands,
(2) Initiating and organizing self-help and relief activities among students,
(3) Developing the power of debating and acquirement of general knowledge about
current affairs among its members, and
(4) Establishing contacts with Unions and Organization of students of other
students as a means of establishing unity and solidarity with the general student
movements of India.
S.S. Enayet Husain Aftab M.A.E Bulbulia
President Hony. Secretary
Aligarh 17th Jan, 1952.
Resolution of Ratification
Of
THE NEW CONSTITUTION
OF THE
M.U.S. Union, Aligarh
“This House decides that the New Constitution of the Aligarh Muslim University Student’s Union shall come into operation from the midnight of the 17th Jan., 1952 in place of the old constitution.
S.S.Enayet Husain Aftab M.A.E.Bulbulia President Hony. Secretary
Aligarh:17th Jan., 1952
CHAPTER I
NAME AND OBJECTS
1. The name of the Union shall be the Aligarh Muslim University Student’s Union,
hereinafter mentioned “the Union”.
2. The objects of the union shall be:-
i. To promote the welfare and advance the interest of the students of the
University.
ii. To foster corporate and social life among the students of this university.
iii. To arrange social service and welfare work, and
iv. To establish and promote fraternal relations with the students in other
parts of India and abroad.
3. The above mentioned objects shall be secured by:-
i. Holding debates, discussions, symposiums, declamation contest, organizing study circles, arranging excursions, receptions and other suitable means,
ii. Maintaining a reading room, and a school and
iii. Organizing indoor-games etc.
CHAPTER II
MEMBERSHIP
1. Every student of the Aligarh Muslim University shall be an ordinary member of the Union and shall pay annas/8/- per month as membership fee.
2. Subject to the approval any distinguished visitor may be requested by the Executive Committee of the Union to accept the Hony. Life Membership of the Union.
3. Any person who has been an ordinary member of the Union for 4 years shall be eligible to become a life-member of the Union on payment of a sum not less than Rs.10.
4. Person who have been elected members of the Executive Committee of the Union and have served on this become life member of the Union without any payment.
CHAPTER III
GENERAL BODY
The ordinary and the life-members of the Union shall constitute the General Body of the Union. The General Body shall be the supreme governing body of the Union.
CHAPTER IV
THE EXECUTIVE COMMITTEE OF THE UNION
1. The Executive Committee of the Union( hereinafter called as the Union Executive) shall consist of the following:-
a) The Patron
b) The President
c) The Hony. Secretary
d) The Hony. Librarian
e) The Hony-Treasurer
f) Ten members elected according to the provision Clause 1, Chapter VIII of this constitution.
g) The President, Secretary and Librarian for the preceding year, provided they remain students of the University.
Provided further that during the year 1951-52 the Vice-President, the Secretary and the Librarian of the previous year shall be the members of the Union Executive.
2. Nos. B, C, D & F of the preceding Clause shall be elected directly by the members of the Union.
3. The Union Executive shall be the Executive Authority of the Union. It shall be responsible to the General Body.
CHAPTER V
POWER AND DUTIES
I. Members of the Union:-
a) Every member of the union shall have the right to vote at elections of the Union Executive and all meetings where a vote is called for.
b) Subject to the clauses 7 & 8, Chapter VII of the constitution of the Union every ordinary member of the Union shall have the right to contest elections for the Union Executive.
c) Every member of the Union shall have the right to examine accounts , the minute books and records of the Union, provided that he gives three days notice of his intention to do so to the Hony. Secretary.
d) Every member shall have the right to ask questions in writing on any matter connected with the Union and to receive a reply from the Union Executive. All such questions shall be addressed to the Hony. Secretary.
II. Executive Committee of the Union.
a) Besides the duties assigned in the Constitution, the Executive Committee shall have the power to allot different duties to its members.
b) The Executive Committee shall have the power to make any bye-laws for regulating its own work and such work of the Union as is not provided for by the Constitution of the Union in force at the time, but no bye-law shall be considered valid if it conflicts with the spirit of the Constitution of the Union then in force.
Such bye-laws shall be submitted by the Executive Committee to the General Body for ratification within three weeks of their adoption by the Executive Committee. A simple majority vote shall be required to ratify or reject the amendment.
c) All student members of the Executive Committee shall take leave from the Union Executive if they want to absent from their duties for period of/ or exceeding two months, in case, any of the above-mentioned members remain absent without such leave, he shall be deemed to have resigned.
d) Besides the allied bodies mentioned in Chapter X the Executive Committee may form other subsidiary bodies provided they are not in conflict with the spirit of the Constitution then in force.
e) In case a member of the Executive Committee misbehave or neglects his duties, the Executive Committee shall call for an explanation and on receipt of such explanation, if it deems necessary, shall warn the member concerned by a resolution.
f) In case, a member of the Executive Committee is alleged to have committed a breach of the constitution or is charged with a serious offence such as defalcation of funds or misappropriation of the Union property, the Union Executive shall, after investigation and with its own findings and opinion, forward the case to the Patron for such action as he may deem fit. The member accused will be given full opportunity to defend himself.
III. Patron;-
1. a) The Vice-Chancellor of the University shall be the patron of the Union.
b) He shall preside at the meeting of the General Body on the occasion of the installation of the new ministry and on the other occasions at the request of the Union Executive.
IV. PRESIDENT:-
a) The President shall be the Chief Executive Officer of the Union, and shall preside over all the meetings except those in this constitution of the Union.
b) He shall be responsible for building and furniture and for the payment and control of the employees of the Union.
c) All payments on behalf of the Union shall be made by the President.
d) The President shall prepare the annual report of the Union which after adoption by the Executive Committee shall be submitted to the General Body on its behalf.
e) The President shall be empowered to spend a sum not exceeding Rs.20/- in any month on casual and extra ordinary occasions and the account shall be submitted to the Executive Committee at its next meeting.
f) In case of emergency the President may call a meeting of the Union Executive and the General Body at his own initiative.
V. HONY SECRETARY:-
i. The Secretary shall write and keep the proceedings of the Executive Committee and General Body and shall submit them at the next meeting of the Executive Committee or in the next meeting of the General Body of a similar kind.
ii. He shall conduct the correspondence of the Union.
iii. He shall keep the detailed account of the Union Fund.
iv. He shall issue notices for various meetings of the Union.
v. He shall, in consultation with the President, choose the subjects for the set debates of the Union.
vi. He shall after its adoption by the Union Executive submit a quarterly report of the activities of the Union to the General Body.
vii. He shall, under the direction of the President of the Union Executive as the case may be, organize various functions of the Union.
VI. Hony Librarian:-
The librarian shall be in-charge of the Union reading room and the Text-Book seminar.
VII. Hony. Treasurer:-
a) The Hony. Treasurer shall be a member of the teaching staff of the University, elected by the Executive Committee within one month of the assumption of the Office by the new ministry.
b) He shall audit the account of the Union and shall give his opinion in writing to the Executive Committee.
c) All orders for purchases and payments shall be counter signed by the Treasurer, who shall see that no expenditure is incurred beyond the budgeted account for each item.
d) The Treasurer shall furnish the President with a short report on the account of the Union which will be incorporated in the President’s annual report.
CHAPTER VI
Procedure of the Meetings of the Union
Every meeting shall begin with a recital from the Holy Quran. The next item shall be the confirmation of the minutes of the last meetings.
No quorum is required in a) debate meetings b) Meetings called for any purpose other than the business of the Union such as those hold to welcome any guest etc. C) Meeting
postponed due to lack of quorum.
1. Meetings of the General Body:-
a) Meetings of the General Body of the Union for the transaction of business or otherwise may be held whenever necessary.
b) Meeting of the General Body can be called by the Secretary in consultation with or on the direction of the Patron, the President or the Union Executive, on the written application of forty ordinary members of the Union.
c) A notice for such meetings shall be given three days before the date of the meeting and the agenda of the business shall be posted on the notice board of the Union.
d) Business meeting shall not last for more than one and half hours. The time may be extended by the President or at the request of the General Body.
e) Forty Members shall form the quorum.
f) A motion standing in the name of a member who is absent from a meeting may be proposed by any other member.
g) Every motion must be seconded or it shall drop.
h) After a motion has been moved and seconded it shall be open for a general discussion unless the house decided to throw it out.
Amendment may be moved after the general discussion. Each amendment will be discussed separately and votes taken. After the amendments, if any, have been dealt with, the amended or the original motion as the case may be, will be open, if necessary, for final discussion. After such a discussion, if it is ready , the President will put the motion to vote.
i) If the mover accepts the amendment it will be incorporated in the motion without discussion and vote.
j) Voter will be by show of hands. But if a member is dissatisfied with the result he may then and there challenge a division. The President then will order the house to divide and shall appoint four tellers if necessary to count the votes two or the motion and two against it.
k) The President will have the right to vote, and in case the member of votes is the same on each side he shall have the right of a second or casting vote.
2.Debates:-
a) At least one Prized debate shall be held in each month.
b) Ordinary debate meetings shall be held every fortnight as far as possible.
c) Not less than four days notice shall be given for prize debate meetings.
d) The President shall, at the commencement of the meeting, announce the time allotted to each speaker and the procedure of the debate.
e) Two or three judges shall be appointed for the prized debate; their judgement shall be announced by the President at the end of the debate.
f) Subject for the extempore prize debate shall be given by the judges.
g) When discussion is prolonged the President may, at his own discretion or at the request of a member, adjourn the debates. He may also close the debate and call on the mover to reply.
h) If the President or the Secretary intends to participate in the debate, they should not carry on their normal duties for that meeting, but two other student members of the Union Executive will take the places in that meeting. If the President or the
Secretary decides to participate in the debate after they have occupied their respective places, they shall leave them and having spoken they shall not resume their position of office in that meeting.
III. The Union Executive:-
a) The meeting of the Union Executive shall be ordinarily convened by the Secretary at his own discretion or under the direction of the President or Patron, or at the request of at least five of its members.
b) A notice for the Union Executive meeting will be given to all its members at least three days before the date of meeting.
c) The Executive Committee shall meet at least once a month.
d) Seven members shall form the quorum.
e) Emergency meetings of the Union Executive, which can only be held under the direction of Patron, President or by the Secretary after consultation with the President or at the Executive Committees, do not require three days notice.
IV. Emergency Meetings:-
a) Emergency meetings of the General Body can be called at the direction of the Patron or the President or the Union Executive.
b) At least 2 hours notice shall be given for such meetings.
c) Fifty members shall form the quorum.
d) The second or of a motion will not have the right to move an amendment to it.
e) The President may not allow any motion, proposed for the discussion which has not reached him 24 hours in advance or before the meeting, if the meeting is an urgent one.
f) Any member wishing to speak for or against a motion must take the permission of the President. If more than one member wish to speak the President shall decide who is to speak first.
g) If the discussion is prolonged, the President may limit the time.
h) Any member at any time in the course of any meeting may rise and call the attention of the President to any point of order. If a point of order is raised by any member in the course of a speech, the speaker shall resume his seat or stand silent until the President has decided it.
i) The President shall be the sole judge of any point of order and may at his own instance or at the instance of a member call any member, who is speaking, to
order. If the member so called disregards it the President may direct him to sit down, if the member so directed disobeys the order or deliberately disregards or questions any order or ruling of the President, the President may forth-with declare the offending member suspend from his function as a member of that meeting.
j) All rulings of the Chairman given in a meeting shall be final so far as that meeting is concerned. A member can ask the Chairman to record his ruling. Recorded rulings can be made subject of discussion at some subsequent meeting, if at least 40 members ask for such discussion. The General Body may after such discussion, confirm or reject the ruling by at least 2/3rd, majority of the members present.
CHAPTER VII
ELECTION
1. The President, Secretary, Librarian and ten other members of the Union
Executive shall be elected annually by the members of the Union.
2. The date of the election shall be fixed by the Union Executive and shall not be
later than 75 days after the commencement of the academic session.
3. The date of the election shall be announced by the Union Executive at least 10
days in advance.
4. The election shall be conducted by the Executive Committee which shall elect
one Chief Election Officer and one teller and one Returning Officer for each
polling station from among the members of the teaching staff of the University.
5. The Executive Committee shall also set up a tribunal of three coinciding of two
members of staff and the Patron to hear complaints from members, if any,
after the elections are over. The Patron will be the Chairman of the tribunal.
6. The Proposal of the Candidates for each election shall be submitted to the
Union Office till the time fixed by the Union Executive on a prescribed form
giving the name of the proposer and the seconder, as also acceptance by the
candidate concerned. The Union office shall supply these forms.
7. No person who has not been an ordinary member of the Union for at least 6
months shall be eligible for election to the Office of the President or Secretary
or Librarian/ Vice-President.
8. The President, the Secretary and Librarian/Vice-President shall not be eligible
for re-election in the same capacity except those elected under Clause II of
this chapter.
9. Intermediate students shall not be eligible to contest for posts specified in
Clause I of this chapter.
10. In case the office of the President, the Secretary and Librarian become vacant
permanently for less than 75 days or temporarily for not more than 3 months,
no bye-election will take place.
11. On the Office of the President, Secretary and the Librarian becoming vacant
permanently for a period of or exceeding 75 days, a bye-election will take place.
Persons elected under this clause shall be eligible for re-election.
12. Polling station shall remain open for at least 8 hours.
13. The location, procedure, schedules etc., of the polling stations and the elections
shall be duly published at least 3 days before the date of the election. The
notice for such information shall be signed by the Chief Election Officer and
the Secretary of the Union.
14. The elections will be conducted by ballot. The ballot boxes shall be locked and
sealed by the Returning Officer in the presence of the representative of the
Union Executive and the candidates concerned or their representatives.
15. The seal of the ballot-boxes shall be opened and counting of votes will take
place in the Union Building under the supervision of the Chief Election Officer
and by the help of the election and Returning Officers. The President,
Secretary, and Librarians of the Union and the candidates for the
Presidentship, Secretaryship and Librarianship or their representatives shall be
entitled to remain present as observers.
16. After counting the ballot papers shall be locked and sealed by the Chief Election
Officer and will be forwarded to the Patron.
17. If any ordinary members of the Union wishes to make a complaint regarding the
conduct of the elections and for challenging their validity he should
communicate it in writing to the Patron( Chairman of the Election Tribunal)
within 72 hours after the elections. The findings of that tribunal will be final.
CHAPTER VIII
VACANCIES
1. When any member of the Union Executive leaves office permanently or
temporarily, he shall hand over the charge of account-books and property of the
Union etc., to the officiating or permanent successor as the case may be.
2. If any member of the Union Executive is unable to carry on his duties
temporarily for a period of less than three months and duly taken leave from
the Union Executive, the Union Executive will appoint one of its student-member
to carry on his duties during his absence and if he is absent for less than 15
days, the President shall appoint any member of the Union Executive to act for
him.
3. If during the year a vacancy arises amongst the 10 members of the Union
Executive ( Specified in Clause I, Chapter VIII) provided the vacancy is not
created due to the recall of the member under sub-section (i) Clause 2 Chapter
IX, the Union Executive shall elect an ordinary member of the Union to carry on
his duties till the next elections.
CHAPTER IX
POPULAR CONTROL
Vote of no confidence and the right of recall
1. A motion of no confidence for the infringement of the constitution, neglect of
duties or for unbecoming conduct may be moved and passed against the elected
members of the Union Executive.
2. The following procedure will be followed:- i) Motion of no confidence against the
President, Secretary, Librarians or the elected members of the Union Executive
as a whole shall be moved in the General Body Meeting. ii) This vote shall not be
proposed except at the written request to the Patron by at least 75 ordinary
members of the Union. iii) At least 14 days notice will be given for the
consideration of this motion by the General Body. iv)The motion must be
adopted by a two-thirds majority of the members present and voting at the
General Body Meeting.
3. Fresh elections, if, permissible under this constitution of the Union shall take
place within 10 days of the passing of such motion. 250 members shall form a
quorum for such meeting.
4. On passing the motion of no confidence against the elected members of the
Union Executive as a whole, the General Body will elect an adhoc committee of 3
ordinary members of the Union in the same meeting in which such motion is
passed.
This committee will organize the elections and carry on the work temporarily
and can in no case remain in the office for more than 75 days.
CHAPTER
ALLIED BODIES
A. Speakers and writers club
1. The object of the club shall be:-
a. To train and give help to the members of the Union to develop the art
of elocution and debating.
b. To train the members in the art of writing and encouraging them by
helping these to publish their writings.
2. The meeting of the club will be held usually twice a month.
3. On a written application to the President any member of the Union can
become a member of the club.
4. The meeting of the club will be convened by such members of the Union
Executives as the Union Executive appoints in-charge of the club.
5. Each meeting of the club shall elect its own Chairman.
6. Ordinary 3 days notice shall be given for the meeting of the club.
B. Intermediate Students Society(I.S.S)
1. The name of the organization will be “Intermediate Students Society”.
2. It will be subsidiary body of the Union and autonomous in its affairs.
3. The aims of the society will be to organize meeting and other social
entertainments for the students of Intermediate classes.
4. The Executive Committee of the society shall consist of the following:- i) Patron
ii) President
iii) Hony. Secretary
iv) One representative of the Union Executive
v) Eight members elected by the I.S.S
N.B. The Executive committee of the I.S.S except nos.(i) and (iv) will be elected annually from amongst the students of Intermediate classes.
5. The Treasurer of the Union shall be the Patron of I.S.S.
6. The Procedures of the elections and functions of the society will ordinarily be governed by the constitution of the Union.
C. Union School
1. The aim of the school shall be:-
a) To provide free primary education to the children of the subordinate staff of the University.
b) To develop sense of responsibility among the students of the school by introducing small projects regarding children welfare.
c) To start vocational multipurpose trainings for the children for the establishment in their future life.
2. The In-charge of the School shall be elected by the Union Executive from amongst its members.
3. There shall be a managing committee of the school consisting of President, Member In-charge of the School and a member of the University Teaching Staff elected by the Union Executive. It shall be the governing body of the school and shall have the power to make the bye-laws for regulating the affairs of the school.
D. School for Public Speaking and Parliamentary Practice
The aims and objective of the school shall be:-
a) To train the members of the Union in public speaking and parliamentary practice
by arranging:-
1) Regular classes in the art of speaking, platform
performance, delivery of speeches, for all occasions by
eminent and learned members of the University.\
2) To train the members of the Union in academic and
literary speeches of leadership.
3) On written application to President any member of the
Union can become the member of the school.
4) A certificate of Proficiency in the art of Public
Speaking and Parliamentary practice shall be awarded
to those who put at least 75% of attendance and pass
the examination at the termination of the course.
5) The Hony. Treasurer of the Union shall be the Director
of the school.
6) The In-charges of the school shall be selected by the
Union Executive from amongst its members.
E.Union Common Room
1. The object of the Common Room shall be:-
a) to provide facilities for Indoor Games and
b) To held tournament of Indoor Games.
2. The In-charge of the Union Common Room shall be elected by the Union
Executive from amongst its members.
F.Union Reading Room
1. The object of the Union Reading Room shall be:-
a) To develop literary capabilities of the members of the Union.
b) To cultivate a literary sense and to keep the members of the Union
well informed about the problems and of the National and International life by
providing dailies, monthlies periodicals and magazines.
2. The In-Charge of the Union Reading Room shall be elected by the Union
Executive from amongst its members.
G. Harold Cox Cambridge Speaking Prize:
1. The Union shall organize every year 6 English Prize debates, three set and
three extempore to be known as Harold Cox Cambridge Speaking Prize.
2. The debate shall be open to the bonafide members of the Union.
3. The topic for the set debate shall be announced by the President four days in
advance. In case of Extempore debate 15 minutes before the announcement of the
debate.
4. The judges shall be appointed by the Union Executive.
5. The Prize will be awarded to the student who has secured the highest marks.
H. Meston Oxford Prize
1. The Union shall organize every year six English essay writing competition to be
known as the Meston Oxford Prize.
2. The Competition shall be open to the Bonafide members of the Union.
3. Three set and three extempore essay writing competitions shall be held every
year.
4. The Topic for the set essay shall be announced four days in advance and in
case of extempore 15 minutes before the commencement of the competition in the
presence of the participants and the invigilators.
5. The topic for the essay shall be set the by patron of the Union in consultation
with the Union Executive.
6. Four days notice shall be given for such competitions.
7. The essay shall be examined by at least two examiners.
8. The record of the essay shall be kept under sealed covers and under the
signatures of the examiners which shall be opened by the Patron to decide the award.
9. Three hours times shall be awarded in case of set essay competition and two
hours in case of extempore.
10. The Prize shall be awarded to the writer who shall obtain highest marks in
total.
11. No student shall be eligible for the second award time.
I. SAIFI BURHANUDDIN GOLD MEDAL
1. The Union shall organize every year six Urdu essay competitions to be known as the
Saifi Burhanuddin Gold Medal Urdu Essay Competitions.
2. The competitions shall be open to the bonafide members of the Union.
3. Three set and three extempore competitions shall be held every year.
4. The topic for the set essays shall be announced four days in advance and in case of
extempore 15 minutes before the commencement of the competitions in the presence
of participants and invigilators.
5. The topic for the essays shall be set by the Patron of the Union.
6. Four days notice shall be given for such competitions.
7. The essays shall be forwarded under the sealed covers and under the signatures of
the President, the Hony. Secretary and the invigilators to the examiners as appointed
by the Patron.
8. The essays shall be examined by at least two examiners one after the other.
9. The record of the essays shall be kept under sealed covers and under the signatures
of the examiners which shall be opened by the Patron to decide the award.
10. Three hours time shall be allotted in case of set essay competitions and two hours
in case of extempore.
11. The Gold Medal shall be awarded to the writer who shall obtain highest marks in
total.
12. No student shall be eligible for the same award second time.
J. SAIFI FIDA HUSAIN GOLD MEDAL
1. The Union shall organize every year 6 Urdu prize debates three set and three
extempore to be known as Saifi Fida Husain Gold Medal Urdu debate.
2. The debate shall be open to the bonafide members of the Union.
3. The topic for the set debate shall be announced by the President four days in
advance and in case of extempore debate 15 minutes before the commencement of
debate.
4. The judges shall be elected by the Union Executive.
5. The Gold Medal shall be awarded to the student who has secured the highest marks.
K. SAIFI IMDAD ALI GOLD MEDAL
1. The Union shall organize every year 6 English Prize debates three set and extempore
to be known as Saifi Imdad Ali Gold Medal English debate.
2. The debates shall be open to the bonafide members of the Union.
3. The topic for the set debate shall be announced by the President four days in
advance and in case of extempore debate 15 minutes before the commencement of
debate.
4. The judges shall be elected by the Union Executive.
5. The Gold Medal shall be awarded to the student who has secured the highest marks.
CHAPTER- XI Budget of the Union
1. The Executive Committee of the Union shall prepare the six monthly budget of the Union which shall be forwarded the General Body for approval.
2. In case of emergency, the Union Executive may suggest modification in the Budget for the approval of the General Body.
3. The Union Executive shall be empowered to spend up to 3% of the total income of the Union at its own discretion, provided such expenditure has not already been disapproved by the Central Body of the Union. The amount will be shown in the budget under the head union executive contingency fund.
4. At least one per cent of the total income of the Union shall go to the Union Reserve Fund.
5. After the Annual elections, the budget must be presented before the General Body within one month of the assumption of office.
6. The second six monthly budget shall be presented a month before the expiry of the previous budget.
7. No motion, after the budget is passed, involving an expenditure of more than Rs.50/- shall be passed by the General Body unless the opinion of the Treasurer has already been read out before the General Body and two-third of the members present vote in favour of the motion.
8. Detailed accounts of the Union shall be kept by the Secretary under the supervision of the Treasurer.
CHAPTER XII THE UNION PROPERTY
1. If any non-member be detected using the property of the Union without the
knowledge and permission of the President, his name shall be publicly read out
by the President at the next General Body meeting and necessary steps will be
taken for the recovery of the property.
2. If any member be detected using the property of the Union outside the
premises without the written permission of the President, his name shall be
publicly read out by the Chairman of the next General meeting and necessary
steps will be taken for the recovery of the property.
CHAPTER- XIII
CHANGE IN THE CONSTITUTION
1. The constitution of the Union may be repealed, amended, or added to at a
General Body meeting of the Union.
2. At least fifteen days notice will be given for such meeting.
3. Any amendment to change the constitution will be first considered by the
Union Executive and its opinion will be communicated to the General Body of
the Union.
4. At least two-thirds of the members present in the General Body meeting
should vote in favour of such proposals.
5. Seventy-five members will form the quorum in the General Body meeting
which shall consider the amendment to the constitution.
Proposed Amendments/ Additions and alterations to the Constitution of Aligarh
Muslim University Students’ Union
CHAPTER IV
The Executive Committee of the Union
Clause 1 & 2 deleted and replaced to read as:-
1. The Executive Committee of the Union( hereafter called as the Union Executive) shall consist of the following:-
a) The Patron
b) The Hony. Treasurer
c) The President
d) The Vice-President
e) The Hony. Secretary
f) Ten members elected according to the provisions of Clause I, Chapter VIII of this constitution.
g) One member co-opted by the Union Executive subject to the approval of the Patron.
h) President, Vice-President and Hony. Secretary for the preceeding year provided they remain students of the University.
2. No.s c, d, e, f, g the preceding shall be directly elected by the members of the Union.
The aims and objective of the society.
CHAPTER VI Power and Duties
Clause (VI) – deleted
Replaced to read as:-
iv) Vice-President
a) He shall preside over all the meetings of the Union in the absence of the President, except those otherwise specified in the constitution.
b) Subject to the provisions of Chapter VII he shall discharge the routine functions of the President in his temporary absence.
Chapter VII Election
Clause 1, Clause 7, Clause 10, Clause 15.
In Clause 1, 7, 10, 15:
In place of librarian, Vice-Chancellor be read.
Chapter X
Allied Bodies
Rafi Ahmad Kidwai Relief Society
1. (a) The name of the organization shall be the MU Student’s Union Rafi Ahmad Kidwai Relief Society ( hereinafter mentioned as the Rafi Relief Society.”)
(b) It shall be the subsidiary body of the Union and shall be autonomous in its affairs.
(c) Every member of the Union shall be a member of the society provided he pays@4 Annas per month as membership fee.
2. The aims and objective of the society shall be:-
a) To help poor and needy members of the society.
b) To collect funds.
c) To initiate the habit of “Earn while you learn”
d) To initiate and organize relief activities.
e) To organize cultural shows including educational films.
f) To keep contact and relations with the National and International organization.
3. (a) The Executive Committee of the Rafi Relief Society shall consist of the following.
(i) Patron (ii) Hony. Treasurer (iii) President (iv) Member In-charge elected by the Union Executive v) General Secretary (vi) One Joint Secretary (vii) One Hall Representative from each Hall to be elected by the Union Executive.
(b) The Executive Committee of the Rafi Relief Society shall be elected within one month of the assumption of office by the New Executive of the A.M.U. Students Union.
4. Procedures of Election
a. The Patron of the Union shall be the Patron of the society.
b. The Hony. Treasurer of the Union shall be the Hony. Treasurer of the society.
c. The President of the Union shall be the President of the society.
d. The Joint Secretary shall be elected by the Rafi Relief Society Executive.
e. The Executive Committee of the Union shall elect Hall Representative one from each Hall, one each from N.R.S.C A & B.
f. Members of the Union Executive shall elect one representative on the Rafi Relief Executive Committee.
5. The Rafi Relief Executive Committee shall have the power to make bye-laws for regulating its own work and such work of the Committee as is not provided for its constitution. But no bye-laws shall be considered valid if it conflicts with the provisions of the Union.
6. The Committee of awards of the Rafi Relief Society shall consist of its Executive Committee and one of the Provosts by the Patron of the society.
Passed unanimously by the General Body in its meeting held on 6th April, 1961.
Sd/- Jaleed Ahmed Hameedi Sd/- Malik Shah Nawaz Khan
President Hony. Secretary
Sd/- S.K. Malhotra Hony. Librarian
PROPOSED AMENDMENTS ADDITIONS AND ALTERATION TO THE CONSTITUTION
OF
ALIGARH MUSLIM UNIVERSITY STUDENTS UNION ALIGARH
CHAPTER II
Membership
1. Every student of the Aligarh Muslim University shall be an ordinary member of the Union and shall pay Rs. 1/- per month as membership fee.
APPENDIX 1
Union Staff
Any person who received any amount in the shape of salary or wage on monthly basis or otherwise for the services he renders to the Union shall be termed as Union Staff.
1. The Union Staff consist of the following categories: -
a) Union Staff
b) Union School Staff; and
c) Subordinate Staff.
d) There shall be one Office Secretary in the grade of Rs. 150-10-290EB-15-380 plus D.A. permissible under the University.
e) He shall work in accordance with the directions given by the Executive Committee from time to time through the President.
f) He shall watch the records of the Union and its allied bodies.
2. There shall be one clerk-cum-typist in the grade of Rs. 75-5-100-EB-135 plus D.A. permissible under the University rules.
i) He shall work in accordance with the directions given by the President and Office Secretary from time to time.
ii) He shall maintain and keep the records of the Union and its allied bodies.
5.Union School Staff
1. There shall be one Headmaster of the School in the grade of---------------------- plus D.A. permissible under the University Rules.
2. There shall be four Assistant Teachers in the grade of Rs. 61-1-85 plus D.A. permissible under the University Rules.
3. Headmaster and Assistant Teachers shall work in accordance with the directions given by the President, Office Secretary and Executive Committee from time to time.
c) Subordinate Staff
1. There shall be three peons in the grade of Rs. 56-1-80- plus D.A. permissible under the University rules.
2.Delete
In place of 2
2. There shall be one Sweeper-cum-Chowkidar in the grade of Rs. 56-1-80 plus D.A permissible under the University Rules.
3. There shall be one part-time Bhisthi on a fixed salary of Rs. 20/- per month.
4. Peons, Sweeper, Chowkidar and Bhisthi shall work accordance with the directions given by the President and the Office Secretary.
CHAPTER X- ALLIED BODIES- VII Monthly Aligarian paper in English and Urdu
Clause I
1. The name of the paper shall be the A.M.U. Students Union Monthly Aligarian Paper (English) & Urdu.
2. It will be a subsidiary body of the Union and autonomous in its affairs.
CLAUSE II
1. The aims and objectives of the paper shall be:-
a) To offer a forum for the expression of the students views.
b) To cultivate and develop the art of writing.
c) To highlight student problems and acquaint the students with the word around them.
Code of Conduct:-
a) Must be completely managed and audited by the student.
b) Must be free from party propaganda and should not be used to serve any vested interest as the noble ideals of free thinking, large hearted enquiry and free knowledge must become the guiding principle of the paper.
c) Must be impartial and report objectively any student problem and in no way should try to antagonise the University authorities.
d) Must invite and encourage contribution of articles from the students so that they cultivate and develop the art of writing.
e) 50% of the articles must be contributed by the students.
f) 15% of the total income of the Union shall go the paper.
CLAUSE IV
1. The Editorial Board of the paper shall consist of the following:-
a) The President of the Union shall be the censor of the paper.
b) The Vice- President of the Union shall be the Editor-in-Chief of the paper.
c) The Hony. Secretary of the Union shall be the Manager of the paper.
d) A member of the General Body shall be the Editor of the paper and must be able to speak and write good English.
e) Three members of the General Body shall be the members of the Editorials Board and they must be to speak and write good English.
f) One member of the staff of the University shall be the advisors of the paper who shall be appointed by the Union Executive.
g) (d)- Editor and (e) Members of the Editorial Board shall be nominated by the President, Vice-President, Hony. Secretary, Adviser and one nominee by the Patron of the Union.
Passed unanimously by the Executive Committee in its meeting dated held on 13th September, 1964.
Sd/- Mufti Mohsin Akhtar Sd/- Muzaffar Ahsan Islahi
President Hony. Secretary
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