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Advanced guide to EDI Advanced guide to EDI configurationconfiguration – – 4.5B 4.5B

Print Print Date: Date: 18/03/2014 18/03/2014 20:46:00 20:46:00 Version Version 1.0 1.0 Page Page 1 1 of of 1717

Advanced guide to EDI configurationAdvanced guide to EDI configuration

4.5B4.5B

Advanced guide to EDI configuration – 4.5B

Print Date: 18/03/2014 20:46:00 Version 1.0 Page 2 of 17

Table of Contents

1. PRE-REQUISITES FOR EDI ........................................................................................ 4

1.1. SAP R/3 system, Interfaces and EDI subsystem ........................................................ 4

1.2. Business Rules and Conditions .................................................................................. 4

1.3. Overview of Concepts ................................................................................................ 4

1.3.1. Object types (IDoc): ........................................................................................... 4

1.3.2. Message Control ................................................................................................ 5

2. ONCE-OFF CONFIGURATION PER CLIENT ......................................................... 6

2.1. Set-up SAP Business workflow for error handling (PPOM) ..................................... 6

2.1.1. Create Org Unit .................................................................................................. 6

2.1.2. Create Positions ................................................................................................. 6

2.1.3. Assign Holders ................................................................................................... 6

2.1.4. Assign workflow tasks ....................................................................................... 6

2.2. Configure EDI inbound processing workflow ........................................................... 6

2.2.1. Create Batch User .............................................................................................. 7

2.2.2. Configure Workflow for RFC (SWUB) ............................................................ 7

2.2.3. Verify Workflow Customising (SWU3) ............................................................ 7

2.2.4. Workflow Configuration Notes ......................................................................... 7

2.3. Cross Application /IDoc interface/EDI components: (SPRO) ................................... 7

2.3.1. Create IDoc number range: (OYSN) .................................................................. 7

2.3.2. Create Port definition number range: (OYSN) .................................................. 8

2.3.3. Create IDoc type number range: (OYSN) .......................................................... 8

2.3.4. Set-up IDoc administration: (WE46) ................................................................. 8

2.3.5. Convert error processes:..................................................................................... 9

2.3.6. Activate event coupling for inbound processing................................................ 9

2.3.7. Authority Management ...................................................................................... 9

2.4. Cross Application/ ALE Components: ...................................................................... 9

2.4.1. PORT Definition (WE21) .................................................................................. 9

2.4.2. Control of EDI processes in R/3 ...................................................................... 11

3. MM IMG CONFIGURATION ..................................................................................... 14

3.1. Global settings (IMG): ............................................................................................. 14

3.1.1. Units of measure (IMG Global settings): .................................................... 14

3.2. Link Schema to Purchase order ............................................................................... 14

3.3. Link application to EDI interface via message control: ........................................... 14

3.4. Enabling Multiple Output for Purchase Orders (Optional) ...................................... 14

3.5. Link Output type (fax=2, E-mail=7) to NEU (Purchasing) ..................................... 15

4. SD APPLICATION REQUIREMENTS ..................................................................... 16

4.1. EDI Configurations .................................................................................................. 16

4.1.1. Conversion of SAP item categories to IDOC item categories (VOE1) ........... 16

4.1.2. Partner functions .............................................................................................. 16

4.2. S&D Sales Configurations ....................................................................................... 16

4.2.1. Maintain Item categories .................................................................................. 16

4.2.2. Assign Item categories ..................................................................................... 16

4.2.3. Assign Schedule line categories ....................................................................... 17

4.3. S&D Pricing Configurations .................................................................................... 17



4.3.1. EDI pricing condition types ............................................................................. 17

4.3.2. SD Pricing procedures (V/08) .......................................................................... 17



1. PRE-REQUISITES FOR EDI

1.1. SAP R/3 system, Interfaces and EDI subsystem

The SAP EDI architecture consists of:

EDI-enabled applications, to support the automatic processing of business

transactions.

The IDoc interface, which consists of IDoc types and function modules

that form the interface to the application. There are IDocs available that

support orders and invoices. IDocs are identical for inbound and

outbound processing.

Eg. ORDERS02

The EDI subsystem, which converts the IDoc types into EDI message

types and vice versa. This component of the EDI architecture is not

supplied by SAP, thus the existing ASI EDI subsystem will be used.

Eg: Gentran or Mercator

EDI Interface between SAP R/3 system and EDI subsystem. For inbound

processing, this involves opening the inbound message file, and

processing the IDoc messages. For outbound processing, this involves

selecting the outbound documents, creating an outbound message file and

writing this file to the shared directory. The exact transfer times are

scheduled using batch jobs. Please refer to ‘EDI Production Configuration

Guide’ for further interface details.

1.2. Business Rules and Conditions

In the Interchange Agreement, with each vendor, the following will be

stipulated:

EDIFACT / ANSI X12 message type - this will link to the IDoc that will

be used in SAP R/3.

Time that the supplier will open his mailbox - this will dictate when

transmissions can take place.

Trading partner identification number.

Version of EDIFACT / ANSI X12 that the supplier is using.

1.3. Overview of Concepts

1.3.1. Object types (IDoc):

IDoc type Logical message type Description

ORDERS01 ORDCHG Order change

ORDERS01 ORDERS Order

ORDERS01 ORDRSP Order response

INVOIC01 INVOIC Invoice

IDoc types are:



partner independent

identical for inbound and outbound processing

dependent only on message types

independent of EDI standards

independent of subsets.

1.3.2. Message Control

Message control is a ‘conditioning technique’ used to direct output for

business documents created by SAP transactions. For example, when a

purchase order is created, it is the message control component that

determines that the document should be sent to a printer, or alternatively

via EDI or fax.

Message control consists of a hierarchy of decision structures (called

condition components) to allow for flexible output determination. Each

application is associated with an output procedure, and each procedure

can be made up of several condition types (for multiple output). Access

sequences are used to regulate how and whether a condition type is to be

processed.

Conditioning Technique

Output procedure

Condition types

Access Sequence

i.e.MM/SD application associated with

How to handle output

Eg. NEU (for purchase order via EDI)

Output Medium (EDI)

Timing (Immediately etc.)

Partner Function

Output Spool

“How and If” of Condition Types

Based on run-time data

Determines output by MM or SD

Output at run-time

General vs Specific

1-1

1-many

1-1



2. ONCE-OFF CONFIGURATION PER CLIENT

The following transactions should be followed in sequence. Most of the data should be

pre-configured by SAP, however it is important that this is confirmed by examining

each entry.

2.1. Set-up SAP Business workflow for error handling (PPOM)

Purpose: A workflow organisation (e.g. “EDI Department”) may be set-up

where exceptions and error-messages generated during EDI processing can be

directed (instead of only to a single user).

3.1H: Transaction: PPOM (Tools -> Business Engineering -> Business Workflow ->

Organisation -> Definition Tools -> Organisational plan)

Define an Organisational Structure to be used in EDI Admin set-up by following

the next steps:

2.1.1. Create Org Unit

Create an Org Unit, e.g. EDI Dept with a long description of EDI

Department - All IDoc Notifications.

Choose the Staff assignments icon and complete the details.

2.1.2. Create Positions

Create the 'Manager' and 'staff' positions, leaving the job descriptions

empty.

2.1.3. Assign Holders

Assign holders to each position.

2.1.4. Assign workflow tasks

Assign the workflow tasks to the entire department (for our purposes).

Click on Department, select the Task profile icon, assign task.

To assign the inbound order's error task, enter a search string of OR* in

the pop-up menu. Select the following:

- ORDCHG_Error

- ORDERS_Error

- ORDSRP_Error

For Invoices use INV* as a search string and add the following:

- INVCON_Error

- INVOIC_FI_Er

- INVOIC_MM_Er

2.2. Configure EDI inbound processing workflow

Purpose: To activate the automatic processing of inbound IDocs using workflow

methods.



2.2.1. Create Batch User

Confirm the following details with the Basis System Administrators

and/or Workflow Configuration Specialist:

A user for batch processing should be defined, typically user WF-

BATCH.

The batch user should have SAP_ALL and SAP_NEW

authorisations.

The batch user should be set as a background user

2.2.2. Configure Workflow for RFC (SWUB)

Enter the batch user name (WF-BATCH) as well as the password.

Click the “Test” button (or press the F5 key). This should result in

a message “RFC Test successful”. Any other result indicates that

the batch user WF-BATCH has not been set-up correctly or the

password is incorrect.

The details should be saved using the “Save” button or by pressing

the F11 key.

2.2.3. Verify Workflow Customising (SWU3)

The “Test RFC” item should have a red cross next to it.

Press the “Autocustomize” button (F6) and workflow should be

re-customised.

Use the “Test RFC dest.” Button or press the F7 key to test the

RFC destination. This should result in the message “Ping

performed successfully”.

The red cross on the item list should now be a green tick.

2.2.4. Workflow Configuration Notes

If this procedure does not work as expected, it may be due a problem in

the release code for V3.1H. Confirm that OSS Note 81974 has been

applied by a Basis administrator. This requires a source code change to

be made.

2.3. Cross Application /IDoc interface/EDI components: (SPRO)

Purpose: To enable/configure EDI parameters and configuration for entire

client.

All changes to default configuration should be documented using the “Notes”

facility in the IMG. (Ref. Appendix B - SAP Notes Format). This assumes that

an ALE/EDI project view has been set up by the BASIS system configuration

team. (Ref. Appendix A - Authorisations).

3.1H: IMG Cross-Application Components IDoc interface/Electronic Data Interface

IDoc interface

2.3.1. Create IDoc number range: (OYSN)

Number range for IDocs called EDIDOC.



Will use internal numbering.

Use only one number range.

2.3.2. Create Port definition number range: (OYSN)

Number range for generated port names, called EDIPORT.

Will use internal numbering.

Use only one number range.

2.3.3. Create IDoc type number range: (OYSN)

Number range for IDocs called EDIDocTYP.

Assigns numbers internally for IDoc types when they result from the

automatic combination of basic IDoc types and customer extensions.

2.3.4. Set-up IDoc administration: (WE46)

Set up EDI client-specific system parameters:

For Rel 3.1H:

- MAXSYNERR - maximum number of syntax errors that will be

logged in the status records. Default is 15, for testing use 30

(maximum allowed).

- EDIADMIN - IDoc administration

User to notify in case of an EDI Basis error.

Type in EDIADMIN, tab to System Parameter field, select organisational

unit - SAP will insert Org structure number as created by SAP EDI

workflow (refer previous point).

- TESTPORT eg. SAPF01



Name of the port that will be used as a default in the IDoc turn-around

utility. Type portname in, since it can't be selected.

- SEGDVCLASS - Development class for segment editor.

Optional. When IDocs are extended, this is the default development

class for the R/3 correction and transport system.

- IDOCEDIT (Ref. Chapter 1-26)

Optional. If blank, system allows user-developed IDoc extensions.

2.3.5. Convert error processes:

Information about error processes - confirm that they exist.

2.3.6. Activate event coupling for inbound processing

Once the workflow has been set up as described in the section

“Configure EDI inbound processing workflow”, the event coupling may

be activated using this item. This allows inbound processing to be

started when IDocs are read into the SAP system.

Dialogue box with message “Activate IDoc Inbound?” should

appear.

Choose the “Yes” Button.

Message “Event-event receiver coupling activated successfully”

should appear.

2.3.7. Authority Management

This is about the authority to perform a particular action in R/3, for

example EDI Administrator. Refer to appendix A.

2.4. Cross Application/ ALE Components:

2.4.1. PORT Definition (WE21)

Definition of directory location and name of shell script to be executed to

trigger EDI subsystem.

3.1H: IMG Cross-Application Components ALE Communication Manual

maintenance of partner profile Define port

Under port type File create the relevant port names for example SAPF01.

The version indicator control how the control record of outbound IDocs

is created - an indicator of '2' will write the control record in the format

of R/3 release 3.0.

Please note that these parameters depend on the EDI sub-system features.

For further details, refer to the EDI Technical Interface guide.

Enter the rest of the parameters as follows:

Parameters

Command file parameters - mandatory

Logical destination: SERVER_EXEC



Directory: /home/edi//

Shell script: start_converter

Automatic button:(1-5) Will not be used

Outbound file parameters - mandatory

Directory: /home/edi/



2.4.2. Control of EDI processes in R/3

2.4.2.1. Maintain : Outbound Process Code (WE41)

3.1H: IMG Cross-Application Components ALE Extensions Outbound

Check that the outbound EDI processes in the R/3 system are defined.

Indicates which ABAP/4 function module to execute in order to create an

outbound IDoc.

The following assignments are available for R/3:

2.4.2.2. Maintain : I nbound Process Code (WE42)

3.1H: IMG Cross-Application Components ALE Extensions Inbound

Check that the inbound EDI processes in the R/3 system are defined.

Indicates what kind of inbound processing to execute.



A long list of options is available under Processing by function

module, relevant ones are:

INVF INVOIC FI Invoice receipt (Financial Accounting)

INVM INVOIC MM Invoice verification (Mat Management)

ORDC ORDCHG Change customer order

ORDE ORDERS Create customer order

ORDR ORDRSP Purchase order confirmation

2.4.2.3. Control: System Process Codes (WE40)

Choose Processing by task. Check that the codes indicating the type of

EDI processing error are defined. The only valid entries are the entries

shown on the screen, as they are directly called via the EDI basis module.

2.4.2.4. Control: Status maintenance (WE47)

Check that the codes indicating status of IDoc processing are defined.

The status values for outbound IDocs are between 01 and 39, while the

status values for inbound IDocs begin with 50. These values are

delivered by SAP and cannot be customised.

2.4.2.5. Control: Partner Types (WE44)

Check that the codes that identify the commercial relationships between

the receiver and sender are defined. Values are delivered by SAP.

Names of the programs and routines that validates the entry of the EDI

trading partner ID:

Partner type Report name Form routine

B - Bank RFETESTP READ_T012

KU - customer RSETESTP READ_KNA1

LI - vendors RSETESTP READ_LFA1

LS - logical system ( ALE) RSETESTP LOGSYS



2.4.2.6. Control: F orward I nbound (WE45)

Allows for the forwarding of IDocs to a specific application. Contains

the exactly defined destination of an inbound IDoc within the SAP

system. Usually no changes are required.

2.4.2.7. Contr ol: Status Process code (WE56)

Choose Processing by task: The following set-up has been provided as

default:

Process code: EDIS

Identification: TS30000078

Description: EDI-IDoc status record processing

The process code is for inbound status, The ID type is an identification

code for inbound processing method (workflow or standard task) of the

status record.



3. MM IMG CONFIGURATION

3.1. Global settings (IMG):

3.1.1. Units of measure (IMG Global settings):

The ISO code is important for EDI. It is used to convert the internal

SAP units of measure into standard units.

The MM configurer must link the Unit Of Measure, EACH, with the ISO

code PCE (Piece).

3.2. Link Schema to Purchase order

Check the following:

3.1H: IMG MM Purchasing Message determination Message determination Message Schemas

Execute transaction “Define Message Schemas for Purchase Order” (M/36)

Select transaction: Assign Schema to purchase order

Add: Usage =B for output

Application = EF for purchase order

Procedure = RMBEF1 for purchase order

3.3. Link application to EDI interface via message control:

3.1H: IMG MM Purchasing Messages Output Control

Check following under Output Control:

Condition table

Access sequence

Message types

Message schema

Output control

3.4. Enabling Multiple Output for Purchase Orders (Optional)

For example: EDI & Printing

3.1H: IMG MM Purchasing Message determination Message determination

Access sequence

Create new access sequence (e.g. ZPUR), copy the access sequence 0001 but

leaving the ''E'' flag blank (Exclusive is off). (Transaction M/50)

Goto Define message types maintain message types:

Create a new message type (e.g. NEU1), setting the output type to 1 for printed

output and using ZPUR as access sequence. (Transaction M/34)

Goto Message Schema define message schema maintain output

determination procedure:



Update procedure RMBEF1 by adding a step for the new condition type (e.g.

NEU1) prior to the standard delivered step for NEU. (Transaction M/36)

Goto Processing program Define Processing program Output program:

Purchase Order.

- Add a NEU1 record to table TNAPR. The program FORM Routine and

layout must be specified. (Copy an existing NEU record). (Transaction

OMTB)

Goto Processing program Define Processing program Output by

partner type.

- Add NEU1 record for VN (vendor). (Transaction OMTG)

3.5. Link Output type (fax=2, E-mail=7) to NEU (Purchasing)

3.1H: IMG MM Purchasing Message determination Message determination

Access sequence

Goto Processing program Define Processing program Output program:

Purchase Order.

- Add another NEU record to table TNAPR with the appropriate output

medium. Copy an existing NEU record. (Transaction OMTB)

Goto Processing program Define Processing program Output by

partner type.

- Add NEU record for VN (vendor). (Transaction OMTG)



4. SD APPLICATION REQUIREMENTS

Assumption: SD is only used for testing purposes and configuration is based on a need

basis - only configure the minimum.

Reference SAP Course manual Chapter 11.

4.1. EDI Configurations

4.1.1. Conversion of SAP item categories to IDOC item categories (VOE1)

3.1H: IMG S&D EDI EDI Messages Conversion of SAP item categories to

IDOC item categories

Add the following entry:

For Standard Item description : 0 OR LDN

Typically error message: ''Transaction LDN is not defined".

4.1.2. Partner functions

3.1H: IMG S&D EDI EDI Messages Configure EDI Partners Partner

Application Partner function

Check that the following partner functions exist: (at least)

SP Sold-to party

VN Vendor

BP Bill-to party

SH Ship-to party

Note - the German abbreviation is passed to the IDoc.

4.2. S&D Sales Configurations

4.2.1. Maintain Item categories

IMG S&D Sales Sales document Sales doc item Define

item categories

Add LDN for standard item:

Item type = B

Relev for billing = B

Tick following: Bus data item

Sched line allowed

Credit active

Pricing

Screen seq. grp = N

4.2.2. Assign Item categories

3.1H: IMG S&D Sales Sales document Sales doc item Assign item

categories

Add/Update the following entries:



1 2 3

Sales doc type OR OR OR

Item category group NORM DIEN LEIS

Item category LDN TAD

LDN

LDN

4.2.3. Assign Schedule line categories

3.1H: IMG S&D Sales Sales document Schedule lines Assign Schedule

line categories

Add Item category LDN to table (with no other parameters).

4.3. S&D Pricing Configurations

4.3.1. EDI pricing condition types

3.1H: IMG S&D Basic functions Pricing Pricing control Define

condition types Maintain condition types

Maintain the following condition types:

EDI 1 - Calculate type =C for Quantity

EDI 2 - Calculate type = B for Fixed amount

4.3.2. SD Pricing procedures (V/08)

IMG S&D Basic functions Pricing Pricing control Define

& Assign pricing procedures

Maintain pricing procedure for ZVAA01 (Standard).

Select control and add EDI1 and EDI2 as steps 1 and 5 respectively with

no other parameters.

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