an editor's tips: part 1: planning publications & …...an editor's tips: part 1:...
TRANSCRIPT
![Page 1: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/1.jpg)
An Editor's Tips:
Part 1: Planning Publications &
Selecting Journals
Ruth E. Malone, RN, PhD
University of California, San Francisco
Editor-in-Chief, Tobacco Control
![Page 2: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/2.jpg)
Overview
• Thinking about possible papers
• Unanticipated opportunities and
“lemonade papers”
• Identifying journals
• Positioning your paper
• Backup planning
![Page 3: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/3.jpg)
Thinking about possible papers
• Begins at start of a project, or sometimes
even before
• Should be discussed with coauthors early
• Consider reviews, policy analytic papers,
commentaries/think pieces, etc. as well as
research papers based on data
• Keep list of paper ideas at all times
![Page 4: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/4.jpg)
Unanticipated opportunities
• New phenomena (products, behaviors)
• Policy natural experiments
• Media coverage
• Political developments
![Page 5: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/5.jpg)
Making lemonade
• Examples:
--IRB refuses
approval for your
study
--You fail to recruit
enough subjects
for your trial
![Page 6: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/6.jpg)
Identifying journals
• Scholarly browsing
• Look for similar types of
articles
• Journal ‘tone’ and focus
• Journal audience/readership
• Indexing
• Impact factor
• Status within discipline
• Average time to publication
![Page 7: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/7.jpg)
Positioning your paper
• Link to contemporary debates,
trends, controversies
• Link to issues of interest to target
journal
• Consider what is ‘fresh’ about it
• Write abstract, introduction and
conclusion last
• Consider who might review it
![Page 8: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/8.jpg)
Backup Planning
• Identify at least 3 journals as possibilities
• Consider journal focus/style and try for
similar journals
• Consider alternative positioning if
unsuccessful
![Page 9: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/9.jpg)
DO:
• Write your paper long, then reduce it to
highlight only main points
• Read the journal so you hear its ‘tone’
• Be scrupulous in checking references and
copyediting
• Figure out what your paper is about before
submitting it
![Page 10: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/10.jpg)
Do NOT:
• Use these terms:
--On the other hand
--The study found that
--The results showed that
--In order to
--In conclusion
--As noted above
![Page 11: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/11.jpg)
Introduction
• Catchy opening sentence
• Keep it short
• Review literature selectively
• Justify your study in light of above
• End with sharp focus: hypothesis,
question
![Page 12: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/12.jpg)
Methods
• Enough to permit replication; or to assess validity of findings, quality of study
• Tell the story: “To assess xyz, we did the hoodgie-woodjie procedure, using Blatz technique (3)”
• If new measures or procedures, describe in detail in appendix, or from authors
![Page 13: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/13.jpg)
Results
• Separate results from methods &
discussion
• Report results in clear, orderly fashion
• Don’t repeat in text what can be conveyed
clearly in tables
• Show your data (appendices possible)
![Page 14: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/14.jpg)
Discussion/Conclusion
• Explain what results mean
• Place results in perspective (other
studies)
• Describe limitations
• Restrict interpretation to these results
• Implications for policy or research
• Don’t conclude “more research needed”
![Page 15: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/15.jpg)
Keep it short
• Make it “lean and mean” -- make every
word justify its existence
• Check word limit; do word count
• Even if o.k., shorter is (almost) always
better
• Cut all extra words, phrases,
paragraphs
• Prune, whittle, cut
![Page 16: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/16.jpg)
Next:• Submitting your paper, and the horrors of
peer review
• Reviewers: helpful angels, or evil dogs?
• Life after rejection
• The glory of acceptance
![Page 17: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/17.jpg)
An Editor's Tips:
Part 2: Submitting your paper,
& peer review
![Page 18: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/18.jpg)
Overview
• Editor queries
• Rules re paper submissions
• Formatting and other requirements
• Cover letters and abstracts
• Reviewers, and responding to them
• Rejection: Your paper is not your baby
• Success and dissemination of your work
![Page 19: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/19.jpg)
Editor queries
• Check journal website first
• Most high profile journals do not
recommend querying
• Exceptions: resubmission to same journal
![Page 20: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/20.jpg)
Submission “Rules”
• One journal at a time
• Disclose/cite/send copies of any
related publications/submissions
• May recommend reviewers Y/N
• Always disclose funding, COI
• Plagiarism
• Credit and build on work of others
• Self-citation OK, but not
excessive
![Page 21: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/21.jpg)
Formatting, etc.
• Follow journal’s author guidelines
to the letter.
• Period.
![Page 22: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/22.jpg)
Abstracts and cover letters
• May be the only things an editor in chief
will examine before making initial
decisions
• MUST be prepared to journal style and
within word count limits
• Should show not only what you did, but
why it matters
![Page 23: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/23.jpg)
Cover Letter Example• Dear Dr. Northridge,
• While several studies have documented the tobacco industry's targeting of African
Americans, their support of Black leadership groups, and their longstanding ties with
African American organizations, no previous studies have explored the tobacco
industry's relationship with the community's major media group, the National
Newspaper Publishers Association. In this paper, we show for the first time how the
tobacco industry cultivated relationships with the Black press under a "quid pro quo"
arrangement, expecting editorial support for industry positions in exchange for
advertising, journalism scholarships, and numerous other types of monetary support.
When advertising dollars dropped, however, Black newspaper publishers became
"threatening," in the words of a tobacco industry executive. The relationship
continued across decades, even as the evidence of tobacco's harmfulness
accumulated.
•
• We believe this paper's findings will stimulate further dialogue within the African
American community about the dynamics of organizations' continuing relationships
with tobacco companies and the inequitable "quid pro quo" arrangements many have
made with the industry.
•
• Thank you for your consideration of our work.
•
![Page 24: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/24.jpg)
Abstract Example
• Community-based participatory research (CBPR) addresses the
social justice dimensions of health disparities through engaging
marginalized communities, capacity building, and encouraging more
egalitarian relationships between researchers and communities. Yet,
CBPR may challenge institutionalized academic practices and
understandings that inform Institutional Review Board (IRB)
deliberations and, indirectly, prioritize particular kinds of research. In
this case study of our attempt to use a CBPR partnership to study
cigarette sales practices in an inner city community, we examine,
using critical and communitarian perspectives, implications of the
university IRB’s refusal to approve the study. CBPR requires
expanding ethical discourse beyond the procedural, principle-based
approaches common in biomedical research settings. The current
ethics culture of academia may sometimes serve to protect
institutional power at the expense of community empowerment.
![Page 25: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/25.jpg)
Reviewers:
helpful angels, or evil dogs?
Sometimes both! But assume the former.
Remember, you may someday be
reviewing their paper.
![Page 26: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/26.jpg)
Awaiting a decision
• Be patient until estimated time has elapsed, then query
• Remain optimistic!
![Page 27: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/27.jpg)
Responding to
reviewer comments
• Take a deep breath. Allow dust to settle. Consider remote possibility that reviewers may be right.
• Interpret extensive comments as engagement.
• Read each comment through several times; discuss with coauthors.
• Prepare written response to each comment, even those with which you disagree. Provide rationale for those not addressed.
• Follow journal instructions for revisions.
![Page 28: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/28.jpg)
Tone for response to reviewers
• “Miss Manners”:
--unfailingly polite and gracious
--thank reviewers for raising good points
--confident and specific
--avoid defensiveness
--assume you did not adequately convey
what you thought you conveyed
--may request another review if review
blatantly biased, unfair or inaccurate
![Page 29: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/29.jpg)
Always remember:
‘Your paper is not your baby.’
—Drummond Rennie, MD, Deputy Editor, JAMA
≠
![Page 30: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/30.jpg)
Being a reviewer
• An expectation of all published
authors
• Involves ethical and scholarly
obligations
• An opportunity to learn from others
• Reviewing contributes to your
reputation in field
• Honor time commitments
• Identity disclosure issues
![Page 31: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/31.jpg)
A good review
• Highlights both strengths and weaknesses
• Suggests ways to address weak areas
• Is not personal in tone
• Should help an author even if the paper
should be rejected
• Considers both content and structure
within the context of the journal itself
![Page 32: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/32.jpg)
![Page 33: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/33.jpg)
Feeling Rejected?
• Brush yourself off and take stock
• Consider whether to make revisions
before submitting to another journal—often
wise to do so
• DO resubmit elsewhere before paper
languishes too long
• Realize that journals have limited space
• All highly published researchers have
been rejected multiple times
![Page 34: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/34.jpg)
Inside ‘tips’
• Do not request advance opinions or special consideration
• Can request individuals not review
• Consider submitting reviewer comments and responses to next journal
• Negotiation is sometimes possible, but do not badger editors
![Page 35: An Editor's Tips: Part 1: Planning Publications & …...An Editor's Tips: Part 1: Planning Publications & Selecting Journals Ruth E. Malone, RN, PhD University of California, San Francisco](https://reader030.vdocument.in/reader030/viewer/2022041017/5ecae785cb8b5d212c4efc7d/html5/thumbnails/35.jpg)
Acceptance! YES!!
• Additional steps: checking proofs, working
with copy editors—be scrupulously
accurate and careful
• Embargo dates
• Disseminating your work—what is OK,
what is not
• Press releases, blogs, listserves
• Celebrate your success! (and keep going)