an essential part of a smooth running team. information disiminationbuild season...
TRANSCRIPT
An Essential Part of a Smooth Running
Team
Parent & Community Support
INFORMATION DISIMINATION
BUILD SEASON SUPPORT
FUNDRAISING/SPONSORS
BENEFITS
SET UP AN EMAIL ACCOUNT
DEDICATED FOR CONTACTING TEAM PARTICIPANTS
SET UP GROUPS TO MAKE EMAILING EASIER
DEVELOP EMAIL DATABASE
PARENT EMAIL ADDRESSES
STUDENT EMAIL ADDRESSES
MENTOR EMAIL ADDRESSES
ALUMNI EMAIL ADDRESSES
SPONSOR/DONOR EMAIL
ADDRESSES
SOCIAL MEDIA
GOOGLE CALENDAR
FACEBOOK PAGE
YOU TUBE ACCOUNT
TEAM WEBSITE
SELECT A PARENT COORDINATOR
TRY TO CHOOSE A SEASONED PARENT
SECOND OR THIRD YEAR TEAM MEMBER IS
HELPFUL
LIST WHAT YOU NEED FROM PARENT
SUPPORT
LOOK FOR AN ASSISTANT COORDINATOR
SET UP A PARENT MEETING EARLY IN THE
YEAR
START OUT SLOW
THE PARENT MEETING
ARE
THE PARENT HANDBOOK
WHAT TO INCLUDE IN YOUR PARENT HANDBOOK
BASICS – WHAT IS ROBOTICS - WHAT IS FIRST
HOW DOES THE TEAM RUN/WHEN DO WE MEET
EVENTS/COMPETITIONS
WHO DO I CONTACT
WHERE DO I GO FOR INFORMATION
THE PARENT MEETING
WHAT DO I COVER PARENT HANDBOOK TEAM SCHEDULE
TEAM APPAREL BUILD SEASON COMMITMENT
TEAM TRAVEL CONTACT INFORMATION
FINANCIAL COMMITMENT
HOW CAN PARENTS HELP
FUNDRAISING SPONSOR/MENTOR SEARCH
GETTING THE INFORMATION OUT
MAINTAIN PARENT CONTACT AT LEAST TWICE A
MONTH
BE SURE AND KEEP YOUR SPONSORS/DONORS
INFORMED
cc THE COACH ON ALL EMAILS
DO NOT OVERLOAD YOUR EMAILS
SHORT AND CONCISE SOUND BITES
HOW TO ASK FOR HELP
KEEP THE REQUEST SIMPLE
GIVE THE PARENT CHOICES
EVERYONE KNOW S WHAT THE OTHERS ARE
DOING: REPLY ALL
BE THE CHEERLEADER – PRAISE ALL
CONTRIBUTIONS
WHAT DO I ASK FOR
DONATIONS OF ITEMS THE TEAM NEEDS
FOOD FOR BUILD SEASON
ASSISTANCE WITH LUNCHES FOR LOCAL
EVENTS
SEARCH FOR SPONSORS AND MENTORS
FUNDRAISING IDEAS
TEAM BUILDING EVENTS
KICK OFF EVENT
YEAR END PARTY
MENTOR APPRECIATION
PARENT INCLUSION EVENTS
PARENT INFORMATIONAL MEETING
KICK OFF BREAKFAST AND VIDEO
INVITE PARENTS, SPONSORS AND DONORS TO
COMPETITIONS/EXHIBITIONS
INVITE PARENTS, SPONSORS & DONORS TO FUNDRAISING
EVENTS
INVITE PARENTS AND SPONSORS TO YEAR END PARTY
Forming a 501C3 Not for
Profit
HOW DO I START
Set up BylawsElect OfficersFile Corporation Application with
StateObtain EIN from IRSApply for Tax Exempt status with
IRS
Creates a strong support mechanism for your team
Formation will require officers …. Instant base for your parent group
Provides a way for sponsors and patrons to make tax deductible donation to your team
Provides an accounting and tracking mechanism for fundraising activities
BENEFITS
HELPFUL WEBSITES
http:/www.sos.mo.gov/forms/corp/corp52.pdf
http://extension.missouri.edu/notprofit/notprofit.aspx
ASK YOUR PARENTS FOR IDEAS
START SIMPLE
MOVE UP TO MORE INVOLVED
FUNDRAISERS
GETTING THE WORD OUT
LOOK AT WHAT WORKS FOR OTHER TEAMS
ASK IF THEIR CORPORATION OFFERS ANY
FUNDING OR MENTOR CANDIDATES
ASK IF THEY BELONG TO ORGANIZAIONS THAT
FUND OR MIGHT HAVE MENTOR
CANDIDATES
ASK IF ANY FAMILY MEMBERS HAVE CONTACTS
PARENTS ARE A GREAT SOURCE
PARENTS WANT TO HELPALL YOU HAVE TO DO IS ASK
AND A STRONG PARENT COORDINATOR WILL BUILD THE BRIDGE OF COMMUNICATION BETWEEN YOU AND YOUR PARENTS
GREAT PARENTSMAKE
A GREAT TEAM