an important message to financial advisers!. there are things your industry regulators say you must...
TRANSCRIPT
An Important message to
Financial Advisers!
There are things your industry regulators say you MUST do!
There are things you CAN do to make your operation and compliance -
faster
easier
Cheaper!
Time is money……..
technology can save time and money!!The RIGHT
Paper and manual type methods of administration and reporting (SoA) create work which costs time and money
+ =
system can save you time and money!
The AdData Client Management System
The AdData CMS computer application gives you access to:
Fact Finder
ClientManagement
System
Client andpolicy data
CRM
SoA
Commission Research
Automatically download Initial, Service and asset commission for tracking
Customer Relationship Management System(client contact database)
Generate complete or partially complete Fact Finder (Dealer Group standard or your own template)
Open SmartComparitor for policy definition comparison
Merge client information to SoAs (Dealer Group standards or your own template)
AdDataCMS can be supplied pre populated with all client and policy information from risk companies and fund managers for immediate and full use
AdData CMS
AdData CMSFeatures:
Easy to use comprehensive database of client and policy information for contact and service. (all client and policy information can be loaded before use)
Fast report and presentation generation – Policy/Investment Schedules, Fact Finder/SoA, etc(Fact Finder and SoA documentation is specific to dealer group)
Commission tracking of initial, service and asset commission. New business commission calculated accurately. Automatic querying of commission discrepancies .
Business Monitoring reports to keep business and production on track.
Comprehensive Needs Analysis for brief or detailed Assets, Liabilities, Income, Expenses, Risk needs, Investment Objectives, Future Needs, Final Needs.
Produce an SoA in 6 - 8 minutes
Simple single screen database layout
Layout is navigated via tabs…..you know where you are all the timewithout leaving the main screen
AdData CMS
Comprehensive Contact and Service detail
Comprehensive Contact Details includes fast email and individual letter generation…
Client ratings byRisk, Investment or General
Commissions received
(for client - last 365 days)
Employment, Employer and Dependant details
Extended Personal Details including
Centrelink information
and Dependants information
Policy list and form view
Policy List and Form view
Printable/email (pdf) Policy Schedules.
Buttons below open policy commissions received,
Investment or Super portfolio description and policy notes
Policy detailsIncluding riders and
enhancements
Policy list and form view
Add or Edit Investment and Super Portfolio Details
Investment and Super portfolio details
Portfolio details can be Added
or Edited
A portfolio presentation can
be printed or converted to PDF
Mortgage and Loans details
List and Form for Mortgage and Loan details
Fees and bank account details
List and Form for General Insurance
details
Costing and GST calculations
Printable or PDF Policy Confirmation, Renewal Notice, Reminder and Contact Letter
General Insurance policy and contact details
Notes section for all correspondence
All contact with a client can be recorded in the un-editable Notes screen.
To create a manual note entry click New client Note.
To import all emails to or from client as notes from Outlook
click..
To view chronological report of contact click…
The FactFind/SoA screen contains a left to right process to gather and enter information, record a product in the Lodgement Register and create
an SoA in MSWord.
Fact Find SoA Screen
Left to right process to create Fact Find and SOA
Clicking Create Client Lodgement will open the Lodgement Screen
Detailed Assets/Liabilities, Income Expenses, Investment profile and
Estate Details
Future Death, TPD, Trauma and Income needs calculator
Fact Find questionnaires can be dealer group standard or a
custom template
Create lodgement for use in SOA, commission etc
Clicking Create Client Lodgement will open the Lodgement sub Screen
Risk Lodgement screen
When the Create Lodgement is clicked on the previous screen, the Lodgement Register opens and populates client
information.
When a company is entered Product details are
automatically populated
On completion the policy details are passed to the Client Details without any
additional data entry
This Lodgement system achieves single data entry for:
SoA policy recommendation informationSoA commission declaration
Commission tracking
Transfer as database record
Commission is calculated and passed to commission checking system to
await payment
Investment, Superannuation Lodgement screen
All products on dealer group Approved Product
List can be added or edited
Entry can be by percentage or dollar amount
Progressive totals are visible:
% $
Bench Mark
Sector Totals
Amount allocated and unallocated
Simple single screen database layout
Recommendations and replacements are easily and quickly determined for
SoAs
Simple point and shoot Policy Replacement and Recommendations
Click to select Policies to be replaced
Click to select Recommended policies
Creating an SOA
Create compliant (Dealer Group) Risk, Investment and Superannuation SoAs
in a fraction of the time it takes manually
Risk SoA Screen layout
Choose text from selection already used before or create new text for
insertion into SoA
Click Export Risk SoA to transfer all information to opened SoA
Click to save Risk details for Investment or Superannuation SoA
Investment, Superannuation SoA Screen layout
Choose text from selection already used before or create new text for
insertion into SoA
Click to open Investment or
Superannuation SoA
Click to include Risk details
A completed Super/Investment SoA
The result is a completed (compliant) dealer group SoA or
an SoA of your choosing.
Sample only
Graphs are dynamic and update with SoA
export process
Scanning Screen
Documents pertaining to only the current client makes finding documents and scanning faster!
The AdDataCMS can be directed to the scanning folder or prescanned documents for storage
Select the document
Categorise by type
Enter long descriptive name
View or save the document
Open the screen to retrieve
Scanning retrieval screen
Documents are categorised and dated for fast retrieval
Double click to open each document
Work Flow and Tasking
These tasks can be reported by specific time, weekly, monthly, quarterly or Yearly
Work Flow for a client or event can be tasked to particular users
Service reports, data mining and register valuation
View, Print, Merge and Label from detailed reports on client or policy
criteria.
Select criteria for regular or non regular service on birthdays or policy
anniversary next service date etc
A register can be valued for acquisition or disposal in this section
Reports and Commission Tracking
Production Reports
Incomplete business tracking
Commission downloading
Commission Discrepancies
Checks short paid commission and
emails payor
Referral Source
administration and payment
system
Client contact tracking
(compliance)
All Initial, Service, Asset
and Fee commissions
can be tracked
Simple client presentations and reports
Policy Schedule Policy Commission report
Logo
Comprehensive policy benefits
table
At a glance client cover and benefit
totals
All Initlal, Service, Aset
and Fee payments by
Statement date.
Work Flow Centre – Integrates with Microsoft Office Outllok
Work Flow Centre Office Outlook
All appointments and reminders can be generated by AdDataCMS or Outlook and retrieved/viewed in either application
Email to Notes recording
AdDataCMS database records emails sent to and received from a client using an email address search in Outllok
AdData Client Management System
Thankyou for taking the time to view this brief presentation. For more information go to:
www.addata.com.auor contact:
Graeme Molloy
[email protected]: (02) 6242 5773
Mobile: 0402 352 218