an introduction to scholarly publishing and practical advice · introduction to scholarly...
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an Introduction to Scholarly Publishing and Practical Advice
Karine van Wetering Publisher Condensed Matter Physics
Physics department, Elsevier Amsterdam
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Agenda
1. Introduction to Scholarly Publishing
2. How to Get Published in a Research
Journal
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Solicit and
manage
submissions
Manage Peer
Review
Production
Publish and
Disseminate
Edit and
Prepare
Archive and
promote use
Publishing in the Digital Age
eJournal Backfiles
eReference Works
Mobile
content
Electronic
platforms
Electronic
warehousing
Author submission &
Editorial systems
Production tracking systems
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Author submits manuscript – Preprint
Manuscript accepted – Accepted Author manuscript
Copy editing, Author proofing, preparation for publishing – Document proof
Logo, pagination, branding – Published journal article
Electronic Warehouse
Published as Print, HTML or PDF copy
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Journal Article Production Process
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Electronic Journal Platforms
like Elsevier’s ScienceDirect
improve online
dissemination and access
Traditional Print Journals
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Methods of Publication Dissemination
AND
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Dissemination: ScienceDirect
Key Facts: • 600 million downloads per year • 2,000 journals • 11 million articles • 30 million scientists have access • >90% of STM scientists have
access to >94% of Elsevier content
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Innovative Article Format – Article of the Future
Addressing Presentation, Content and Context
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Other Publishing Models
Sponsored Access
Open Access
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Newsletters
Abstract & Indexing
Patient Use
Users can identify if they are a
patient in need of medical
information after searching for an
article
Point of Care Decision Making
Collaborative Research Networks
Promoting Research Information Use
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Preservation & Archiving
2nd official archive
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2-year Pilot Study
Publishers establish 3rd-party archives:
Elsevier with the National Library of the Netherlands
In addition to traditional print archives, publishers are partnering to create
multiple distributed electronic archives for posterity
Publishers are developing similar arrangements with other
organizations
1st official archive
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Elzevirianas circa 1629 First scientific journals
published in 1665
Registration
Certification
Dissemination
Preservation
Role of a Publisher
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2. How to Get Published in a
Research Journal
What steps do I need to take before I write my paper?
How can I ensure I am using proper manuscript
language?
How do I build up my article properly?
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Are You Ready To Publish?
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What is a strong manuscript?
Has a clear, useful, and exciting message
Presented and constructed in a logical manner
Reviewers and editors can grasp the significance easily
Editors and reviewers are all busy people –
make things easy to save their time
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Decide the most appropriate type
of manuscript
Conference Papers
Full articles/Original articles
Short communications/letters
Review papers/perspectives
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Choosing the right journal www.elsevier.com
Journal aims and scope
Types of articles accepted
Audience and readership
Recently published articles
References in your own article will often lead you to the correct journal
DO NOT submit to
more than one journal at a time
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Do publishers correct language? • Visit http://webshop.elsevier.com for translation and
language editing services.
No! It is the Author’s
responsibility...
...but resources are available
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Write with clarity, objectivity, accuracy, and brevity
Manuscript Language
Key to success:
• Sentence construction
• Incorrect tenses
• Mixing languages
Check the Guide for Authors of the target journal
for any language specifications
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How do I build up my article
properly?
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Read the ‘Guide for Authors’!
You can find the Guide for Authors on the journal homepage on Elsevier.com
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General structure of a research article
Title Abstract Keywords
Introduction Methods Results AND Discussion
Conclusion
Acknowledgements
References
Supporting Materials
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The Process of Writing – Building the Article
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Methods Results Discussion
Conclusion
Figures/Tables (your data)
Introduction
Title & Abstract
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"One Picture is Worth
a Thousand Words"
Sue Hanauer (1968)
Figures and tables
Illustrations are critical, because
• Figures and tables are the most efficient way to present results and;
• Results are the driving force of the publication
Captions and legends must be detailed enough to make figures and tables self-explanatory
Avoid duplication of results described in text or other illustrations
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Methods
Describe how the problem was studied
Include detailed information
Do not describe previously published procedures
Identify the equipment and describe materials used
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Results
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Be clear & easy to understand
Highlight the main findings
Feature unexpected findings
Provide statistical analysis
Include illustrations & figures
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Discussion
What do the results mean?
Most important section
Make the discussion correspond to the results
You need to compare published results with your own
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The Conclusion
Should be clear
Provide justification for the work
Advance the present state of knowledge
Provide suggested future experiments
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Introduction
Provide a brief context to the readers: refer to relevant previous research
Address the problem
Identify the solutions & limitations
What is hoped to be achieved
Consistent with the nature of the journal
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Fewest possible words
Adequately describes content
Identifies main issue
Does not use rarely-used
abbreviations
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Effective manuscript titles
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Abstract
This is the advertisement of your article. Make it interesting and understandable
Make it accurate and specific. The abstract is not an introduction! Mention key numbers of
results
A clear abstract will strongly influence whether or not your work is considered
Keep it as brief as possible
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We tackle the general linear instantaneous model (possibly underdetermined and noisy) where we model the source prior with a Student t distribution. The conjugate-exponential characterisation of the t distribution as an infinite mixture of scaled Gaussians enables us to do efficient inference. We study two well-known inference methods, Gibbs sampler and variational Bayes for Bayesian source separation. We derive both techniques as local message passing algorithms to highlight their algorithmic similarities and to contrast their different convergence characteristics and computational requirements. Our simulation results suggest that typical posterior distributions in source separation have multiple local maxima. Therefore we propose a hybrid approach where we explore the state space with a Gibbs sampler and then switch to a deterministic algorithm. This approach seems to be able to combine the speed of the variational approach with the robustness of the Gibbs sampler. What are the
main findings
What has been done
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The authors:
General principles for
First Author
Co-Author(s)
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Advisors Financial
Supporters & Funders
Proofreaders & Typists
Suppliers who may have donated materials
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Acknowledgments
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Keywords Used by indexing and abstracting services
They are the labels of your manuscript.
Use only established abbreviations (e.g. DNA)
Check the ‘Guide for Authors’ (number, label, definition,
thesaurus, and other special requests
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Do not use too many references
Always ensure you have fully absorbed material you are referencing
Avoid excessive self-citations
Avoid excessive citations of publications from the same region
Conform strictly to the style given in the guide for authors
References
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Refer to peer-reviewed articles published in international journals as much as possible
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Cover Letter
• Submitted along with your manuscript
• Mention what would make your manuscript
special to the journal
• Note special requirements (reviewers, conflicts
of interest)
Your chance to speak to the editor directly Final approval from all
authors
Explanation of importance
of research
Suggested reviewers
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Before submission
Check the manuscript as thoroughly as possible
before submission
Ask colleagues and supervisors to review your
manuscript
Finally, SUBMIT your manuscript with a cover
letter and await a response…
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After submission
Refereeing speed varies tremendously between journals
The Editor will decide to “Accept”, “Accept with Revision
(Major or Minor)”, or “Reject” the manuscript
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Decision: “Accepted” or “Rejected”
Accepted • Very rare, but it happens
Rejected • Probability 40-90% ...
• Do not despair
• If you submit to another journal, begin as if it were a new manuscript
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What gets you accepted?
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Attention to details Check and double check your work Consider the reviews English must be as good as possible Presentation is important Take your time with revision Acknowledge those who have helped you New, original and previously unpublished Critically evaluate your own manuscript Ethical rules must be obeyed
Nigel John Cook, Editor-in-Chief, Ore Geology Reviews
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Questions?
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Thank you!
For online trainings and tutorials
www.publishingcampus.elsevier.com