Cambridge English

An introduction to supervision

November 2016

www.essarp.org.ar

Exam room

• Desks 1.25 m apart in all

directions-

• Candidate cards on each desk

(Sent by email to Exams Coord.)

• No display material visible on

any wall or window.

• A clock that all candidates can

see.

•

Exam Day

What to take to the exam room

Survival kit

+ Attendance

Register +

Cambridge

English exam

plastic Envelope

+ Label

Transparent

Folder

2 copies per

exam

Centre Name and Number

• All ESSARP Schools have ONE CENTRE

• NUMBER: AR 601/3 LETTERS(these letters will be displayed in all despatches)

• Example:

AR601/ABCCentre Name: ESSARP

Exam room: write on the board

Example:

Centre Nº: AR601/(3 LETTERS)

Centre Name: ESSARPExam: FCE for Schools

Paper: Listening

Start time:

Finish time:

During the exam

• Complete the Attendance Register/s and Seating Plan/s (asin the samples)

Mark location of

door and windows!!

2 copies per exam:

1 inside the envelope

1 plastic folder

Manual for

Supervisors

Levels

YLEOther levels

Starters (7-8)Movers (9)Flyers (11)

KET/SPET/S

FCE/S –FCE

CAE

CPE

BEC

Exam Day Sequence

VERY IMPORTANT!!!!!!!!!!!!!!! Listening goes first

You cannot alter the sequence

VERY IMPORTANT!!!!!!!!!! You cannot alter the sequence!

VERY IMPORTANT!!!!!!!!!! You cannot alter the sequence!

Starters Movers Flyers

No ID required!

YLE

YLE SpeakingSpeaking envelope Speaking Mark

Sheets

YLE Speaking

Room for

Speaking ExamWaiting Room

1 Examiner - 1 candidate

Please escort candidates to the room and introduce

them to the SEs

YLE

Listening:

Pale blue envelope

and CDs

Reading & Writing

Pale blue envelope

YLE EnvelopesListening

Reading and Writing

You only have to fill in the Version (check

the CD) and sign in the corresponding box.

No label

Exams materials checklist

YLE

YLE despatch (to ESSARP)Please send back:

ESSARP Envelope with Speaking Mark

Sheets

ESSARP Listening Script Return envelope

Cambridge English Reading & Writing

Script return envelope

Leftovers: leave them in the same

envelope they came and put UNUSED

Other levels

KET/SPET/S

FCE/S –FCE

CAE

CPE

BEC

What candidates

are allowed to

have at their

desks

•DNI (check validity!!!)

•Pens/pencils/erasers

•Small pencil cases

•Water in a plastic bottle

•Medicine

•Confirmation of entry (it’s

best to put this on the floor

under the desk)

Speaking Attendance Registers

Speaking Mark Sheets

Candidate Information Sheets

Room for Speaking Exams

Go in in pairs. Last group!

Attendance Registers for

Speaking component and

Desk Cards will be sent by

email to Exams Coordinators

Exam day – Speaking tests:

Steps to follow

Check candidates DNIs or Passport

Give out mark sheets in the Waiting Area

Tell candidates to switch off phones

Are sent together with Speaking

Mark Sheets

Should be completed before the

Reading or during Speaking paper

Include this envelope in the Reading

Cambridge English exam plastic

envelope

Candidate Information sheets - CIS

Despatch All exams except for

Writing go back in the

White paper envelope

Attendance Register + Seating Plan+ White envelope = Plastic Cambridge English exam return envelope

Writing:

Attendance Register + Seating

Plan + Booklets = Plastic

Cambridge English exam return

envelope

Please spot

check before the

exam and seal it

again.

Please remember:

In A:

Centre Nº: AR 601+ Part Code

Centre Name: ESSARP

Sign in the box.

In B:

Leave blank, we will fill that in.

In C:

Attach correct label

In D:

Nº of answer sheets enclosed

In E:

List numbers of absent

candidates

Envelopes from KET upwards

Last ESOL Despatch to ESSARP

1. Transparent plastic envelope:

Attendance Registers

Seating Plans

The copybook

2. All leftovers packed in the same envelope they came.

Please make sure you send the Last Despatch together

with the last exams!

Write down in Script Despatch: LAST DESPATCH (box or

boxes and/or Nº of envelopes)

Inspections

Unannounced inspections will be carried out by a

Cambridge English Inspection Team.

They will check premises, security of exam material

and conduct of examinations.

Make sure the school and you are complying with all

regulations.

Always make sure that the safe is

empty at the end of the exam

session (CIE and ESOL).

New Working Hours forms will be

sent shortly.

All enquiries should be channeled

through

workinghours@essarp.org.ar

Contact details

• ESSARP: 011 4322 2480

• Office Hours: 9 am to 5 pm

• Email: supervisors@essarp.org.ar

• Alejandra Storani: 011 5004 0124

• Outside office hours:

Paula Corti: 011 5020 0125